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Home My WebLink About05-23-16 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING May 23, 2016 PRESENT: Mayor Laura Wheat, Council Members, Michael Barrett, Alesa Belvedere, Rick Rennhack and Wayne Stoltenberg. ABSENT: Carol Langdon OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Assistant Town Manager Amanda DeGan, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Human Resources & Administrative Services Todd Wood, Fire Chief Richard Whitten, Director of Communications Ginger Awtry, Communications Specialist Susan McFarland, Director of Information Technology Jason Power, and Rick Chaffin. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:09 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING AGENDA. Mr. Robin McCaffrey, Mesa Planning, provided an overview of item g of the Consent Agenda. Town Council Minutes 05/23/16 Page 1 of 6 Mr. McCaffrey and Mr. Russell Tether, Russell Tether Fine Art, provided an overview of the Public Art framework. Discussion ensued regarding working with a curator to assist developing the program, public participation, and establishing a steering committee. 4. DISCUSSION ITEMS a. Discussion of items to be placed on future agendas, updates on development trends and progress of past development projects. Discussion ensued regarding the Roundabout at Dove Road, closing the road, removing and saving trees, and the City of Southlake scheduling construction. b. Standing Item; Update and discussion regarding the Granada Development, including items posted on the regular session agenda and the Covenants Conditions Restrictions (CCR's) and Design Standards. Director Greenwood stated the utility infrastructure for Phase II is 85% complete, proposed installation of a temporary construction entrance off of Solana, paving enhancements opportunities, and efforts to meet with new residents. c. Standing Item; Update and discussion regarding the Entrada Development, including items posted on the regular session agenda and public art. Director Greenwood stated the contractor is installing the remaining sanitary sewer in the residential section of Entrada, waiting for staff approval of the off- site sanitary sewer schedule, and the Solana Boulevard expansion should take approximately 120 days to complete. 5. EXECUTIVE SESSION The Council convened into executive session at 5:58 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Ordinance 767 Town Council Minutes 05/23/16 Page 2 of 6 b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada Project Blizzard - Project Lynx - Deloitte LLP c. Section 551.072 to deliberate the purchase, exchange, lease of value of real property regarding Town Hall offices and possible Fire Stations sites d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:01 p.m. 7. COUNCIL RECAP / STAFF DIRECTION No additional direction provided. 8. ADJOURNMENT Mayor Wheat adjourned the work session at 8:02 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 8:02 p.m. Town Council Minutes 05/23/16 Page 3 of 6 2. DISCUSSION AND CONSIDERATION TO ELECT A MAYOR PRO TEMPORE. MOTION: Council Member Rennhack made a motion to elect Council Member Langdon as Mayor Pro Tempore. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. 3. ITEMS OF COMMUNITY INTEREST Town Manager Brymer provide an overview of the upcoming events. 4. CITIZEN COMMENTS No one addressed the Council. 5. CONSENT AGENDA a. Consider approval of the minutes from the April 25, 2016, meeting. b. Consider approval of Ordinance 785, Approving a negotiated Settlement between the Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid -Tex Division regarding the company's 2016 Rate Review Mechanism Filings. c. Consider approval of Resolution 16-17, Appointing a new member to the Westlake Academy Foundation. d. Consider approval of Ordinance 786, Chapter 36, Engineering Standards, Article VI, Erosion Control, Sections 36-161, General Provisions and Sections 36-166, Enforcement to establish an Erosion Control Inspection Fee for any permitted construction site within the Town. e. Consider approval of Resolution 16-18, Amending the Fee Schedule adding a fee for Erosion Control. f. Consider approval of Resolution 16-19, Approving amendments to the Personnel Manual. g. Consider approval of Resolution 16-20, Authorizing Approval of a Contract with MESA Planning for Establishing Goals, Objectives, and a Framework for a Town - Wide Public Art Program. MOTION: Council Member Belvedere made a motion to approve the consent agenda. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. 6.. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Town Council Minutes 05/23/16 Page 4 of 6 a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Ordinance 767 b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Blizzard - Project Lynx - Deloitte LLP c. Section 551.072 to deliberate the purchase, exchange, lease of value of real property regarding Town Hall offices and possible Fire Stations sites d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action necessary. 9. FUTURE AGENDA ITEMS No future agenda items. Town Council Minutes 05/23/16 Page 5 of 6 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 8:05 p.m. APPROVED BY THE TOWN COUNCIL ON JUNE 13, 2016. AI1LST: Laura Wheat, Mayor Ctikn Kelly Edwarcfs,)Town Secretary Town Council Minutes 05/23/16 Page 6 of 6