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10-08-07 TC packet material
Town of Westlake Memo To: Honorable Mayor and Members of the Board of Aldermen From: Trent Petty, Town Manager Subject: Special Meeting of October 8, 2007 Date: October 5, 2007 ITEM Hear and discuss a report on construction costs for the Westlake Performing Arts and Science Center facility. BACKGROUND The pricing estimates for the two financing options for the Arts & Science Civic Center were received Friday and are provided for your review. In order to build the complete facility based on the drawings produced by Gideon Toal, the estimate is $6,921,082. This includes a contingency of 3.67% or $250,000, which is a small contingency for a project of this nature. Bob Bowen has reviewed the estimates closely with his staff and while he was initially surprised at the cost, he is convinced that this is the number to expect when the bids are received. The "shell" building estimate is $4,947,049. Bob will explain the rationale and methodology behind both estimates, and Michael will be explaining design elements and options. The attachments include significant detail regarding the cost options and also include a cash flow time line in order to illustrate when funds will be expended as the process progresses. Staff had very little time to review these documents before providing them to the Board given the time they were received. With more time to review, we are confident that additional alternatives and recommendations can be formulated. LL- cu a� a� Cn LL. Q Q c d CV c1 o C n N CO � � � .tir � (p cn C Le Lo CV LL. L- <t p m o a II II N in U of o U a II ti Q c 0) -0 LO E p c0 c N m Q nj 0 -o m o � > t� G=1 y Cl) U a) � c cn o X23 OII m c° Q 0 E H � m c ~ a� 'v o ® ' r. 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J c o ® U ® ° �- 3 os f� ~ o O Via. � I� � � � � ® Lt-CL U � � Lt- omm U I- Town of Westlake- Civic Center Expansion Performing Arts=5, 845 SF Performing Arts & Science Center Science Center=5,352 SF October 8th, 2007 Common Area =2,270 SF TOTAL= 13,467 SF Site Area=2.6 Acres CONSTRUCTION BUDGET DIV DESCRIPTION TOTALS $/SF 02000 Site Improvements See Below 03000 Concrete 782,206 58.08 04000 Masonry 396,648 29.45 05000 Metals 308,670 22.92 06000 Carpentry 215,629 16.01 06000 Millwork 356,774 26.49 07000 Thermal & Moisture Protection 325,658 24.18 08000 Doors &Windows 286,300 21.26 09000 Finishes 516,206 38.33 10000 Specialties 47,865 3.55 12000 Furnishings 173,178 12.86 13000 Special Construction 10,000 0.74 15000 HVAC 321,500 23.87 15000 Plumbing 286,000 21.24 15000 Fire Protection 33,832 2.51 16000 Electrical 317,900 23.61 SUBTOTAL Building 4,378,366 325.10 SUBTOTAL Site Improvements 655,206 48.65 GC Overhead & Fee 503,357 SUBTOTAL CONSTRUCTION COST 5,536,929 411.15 EQUIPMENT & BUILDING SYSTEMS BUDGET ITEM DESCRIPTION TOTALS $/SF 1 Performing Arts AtV Systems Allowance 310,000 23.02 2 FF&E Allowance 230,000 17.08 3 Site Furnishings in FF&E 4 Telephone& Data Cable in FF&E 5 IT Equipment in FF&E 7 Security System in FF&E 9 Computers/Printers in FF&E 10 Classroom Supplies in FF&E SUBTOTAL EQUIPMENT& BUILDING SYSTEMS 540,000 40.10 SOFT COST BUDGET ITEM DESCRIPTION TOTALS $/SF 1 Civil Design Fee 55,000 4.08 2 Design Fee 360,000 26.73 3 Preconstruction services Fee 65,000 4.83 4 Additional Services Allowance 25,000 1.86 5 Materials Testing 9,000 0.67 6 Building Permit& Inspection Fees 23,920 1.78 8 GL & Builders Risk Insurance 47,097 3.50 9 Payment& Performance Bonds 9,136 0.68 10 Contingency 250,000 SUBTOTAL SOFT COST 844,153 62.68 TOTAL PROJECT COST 6,921,082 1 513.93 _ LL N J LL LL N O J J N 0 O C7 N M L'y O N p LL LL LL N N 3C I M O N N N J J L E N N M ( 0 O N N N O (n f` t` M 0 fn (fl (n (n (n LL M W ¢ aa) c M N> �> U LL Ir C9 C� w C9 G N O 'o C 'O O @J N 'O E E E m O N N a M 10 C N D7 O N M O M N O N M C C ¢ O ¢ CC IT. 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LL w ca C NCl) � y Y L M N *'' U1 = m c L6 CM (� 0 � � a U � a`' Q 4 C4 C o m > m C1 4) Q Cl) p V N LL Q C 11 m C3 d E H 0) H acnc°v0in a c N N OR O •� T �+ CD T 00 Lf) C) O Lf) N N e! ti P� r CM 00 VN T CM M T O O O O O � 0C O ti O d d' I- CO) (7) O 00 011 O O M � N L h O qT N T- w co Lf) N O VM O '= d CL Q, E cc '+• W V Z O m V Q a N 0 c as c E o d E w E o c N sz. y C U go ?a F c N LL el: O d ca V v = O � Q = o EaQ e=a m mciS V 3 c o c V O t C 0 w °' d 0 = y ca v d oE0 c > EaE = =_ � � a = o c w v of O r- a N a 'vii = c F- •- v N o O - a0 (n mc) (LLL � aom _= U t- Town of Westlake- Civic Center Expansion Performing Arts=5, 845 SF Performing Arts& Science Center Science Center=5,352 SF October 8th, 2007 Common Area=21270 SF TOTAL= 13,467 SF SHELL (Includes Common Area Complete) Site Area=2.6 Acres CONSTRUCTION BUDGET DIV DESCRIPTION TOTALS $/SF 02000 Site Improvements See Below 03000 Concrete 782,206 58.08 04000 Masonry 301,975 22.42 05000 Metals 308,670 22.92 06000 Carpentry 135,629 10.07 06000 Millwork 71,269 5.29 07000 Thermal & Moisture Protection 325,658 24.18 08000 Doors &Windows 190,640 14.16 09000 Finishes 194,139 14.42 10000 Specialties 36,315 2.70 12000 Furnishings - 13000 Special Construction - 15000 HVAC 259,800 19.29 15000 Plumbing 236,800 17.58 15000 Fire Protection 33,832 2.51 16000 Electrical 255,775 18.99 SUBTOTAL Building 3,132,708 232.61 SUBTOTAL Site Improvements 616,377 45.77 GC Overhead & Fee 374,909 SUBTOTAL CONSTRUCTION COST 4,123,994 306.23 EQUIPMENT& BUILDING SYSTEMS BUDGET ITEM DESCRIPTION TOTALS $/SF 1 Performing Arts AN Systems Allowance - 2 FF&E Allowance ° 3 Site Furnishings in FF&E 4 Telephone& Data Cable in FF&E 5 IT Equipment in FF&E 7 Security System in FF&E 9 Computers/Printers in FF&E 10 Classroom Supplies in FF&E SUBTOTAL EQUIPMENT & BUILDING SYSTEMS - SOFT COST BUDGET ITEM DESCRIPTION TOTALS $/SF 1 Civil Design Fee 55,000 4.08 2 Design Fee 360,000 26.73 3 Preconstruction services Fee 65,000 4.83 4 Additional Services Allowance 25,000 1.86 5 Materials Testing 9,000 0.67 6 Building Permit& Inspection Fees 17,816 1.32 8 GL& Builders Risk Insurance 34,435 2.56 9 Payment & Performance Bonds 6,805 0.51 10 Contingency 250,000 SUBTOTAL SOFT COST 823,056 61.12 TOTAL PROJECT COST 4,947,049 367.35 5 LL J LL LL d Z J J N © c m 0 O , g U 2 co 0 a � S @ U E Z Q Q U o E- a4t 3 a�i a ii ti u: m C 3 c E U 0 N O tT O O O N N N LU Q N o (tjj to C c CI- U cc @I Ud LL 3 0 J LL o-> > > > LL LL N U N W O O N a N N d O N r t0 M O m N M N O N t0 C C t Q to Q Cc IL cr C !� N m I� N r O N _ N co 0) (o O O O O "t 't O dt V' co rn U d' LO N t0 N W M N N N LL r` N O O co 1- to N O O N O V f 0 V' co N O M A O O �- N O eY C31 .+�5.� 0 0 0 0 0 0 0 0 C) 0 0 0 0 0 0 0 U) CO M LO W O 00 M O r CV N N N LO N N N (1. 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E H (D U )2 ❑ :° 0 °— o a) 0�U c Q 0 U) .0 N C m -0 a) a) C (n O Z T 3 J C W (a O o ca N h `� s (d r 0 tT C7 O N m O C N Q o Q CU N F- U W Q1 LL 3 U U) «S C/J y 3 E w Z N U E U v U O Q a) cm J 0 C C7 °23 U c w c � U Q w = a) U) E Z w U) a ro ti 5c o�Q CO n a ° a a 0 N c m o 4 U = o s 0 U m a [0 n U p mw m m o n zU U °2SQ U d U L W > 2 � � � c °' N � .o cO :o m w E � � `o � � w � p 0 0 0 E W d o 0 0 0 ._ .°_>'o •— C9 .c °)h o ❑ o o� — 0_ ._ _ w > o > > O O U) � h � W U h w CL I,- CC — U W -i LL � !A Y LL 2 W 0_ w CJ) W m U m Q F— U 7 O N M U) to h ❑ r Clarifications & Qualifications Westlake Performing Arts & Science Expansion October 5, 2007 Division I DOCUMENT ACKNOWLEDGEMENT: I. Pricing is based on the following documents: A. Conceptual Pricing Drawings(Dated September 17,2007) B. Civil Pricing Drawing Sheets I through 3(Dated September 2007) C. Project Manual(Dated September 17,2007) 2. INSURANCE&BONDS: A. Owner's Protective Liability Insurance is not included. B. Builder's Risk Insurance is not included. C. Building Permit Fees are not included. D. Payment and Performance Bond Cost is not included. 3. General Conditions,Staffing and Fee has been estimated anticipating a Public Bid and award to a General Contractor. 4. the cost of LEED certification is not included. 5. Overtime/Premium time costs have not been included. 6. Sales tax is not included. Division 2 1. Material Testing Cost is not included.Costs related to Independent lab inspections of materials are not included 2. No mitigation or removal of hazardous or contaminated materials has been included. 3. Utility/Power Company charges or Electrical,Gas or Water Impact fees are not included. 4. Site security service is not included. 5. Removal or relocation of landscaping and shrubs. 6. Demolition is limited to those items shown on the drawings. 7. It has been assumed that all earthwork spoils will be wasted on the project site. 8. Pricing is based on 24"wide curb and guttor at asphalt paving,no parking bumpers are included. 9. Pricing includes 7"thick asphalt paving(500 sl)at dumpster area,all other paving is priced at 6"thick asphalt per the civil drawings.All paving is over G'thick 8%lime stabilized subgrade. 10. Sidewalk is included as 5"thick,mesh reinforced,3000 psi concrete. 11. Pricing only includes colored concrete at the two handicap sidewalk ramps. 12. No unit pavers have been included in this pricing. 13. Exterior signage is not included. Division 3 Per Documents Division 4 Per Documents Division 5 Per Docuni-.en-Is Pape I of 3 Clarifications & Qualifications Westlake Performing Arts & Science Expansion October 5, 2007 Division 6 Per Documents Division 7 1. Fireproofing is not included. Division 8 Per Documents Division 9 1. Skim coat of plaster at Black Box wall is not included. Division 10 Per Documents Division 11 1. Residential Appliances are not included. 2. Seating in Black Box Theatre is not included. Division 12 1. The Lab casework included is an alternate to that specified and is manufactured by Medco Construction. 2. Portable Tri-lab units in Physics,Chemistry and Biology are part of FF&E allowance. 3. Furniture and Equipment has not been included. 4. Audio/Video Production systems/Cabling systems,speakers,monitors and subwoofers are included as an allowance. 5. Monitor mounting support,TV mounting brackets are included. 6. Design of Audio Visual,theatre lighting,is not included. Division 13 Not Applicable Division 14 Not Applicable Division 15 1. Cost of water during construction is not included. 2. Painting of sprinkler pipe is not included. 3. Fire pumps are not included.It is anticipated the current pressure is adequate for this expansion. 4. Fire and smoke dampers are included were indicated on the contract documents. Page 2 of 3 Clarifications & Qualifications Westlake Performing Arts & Science Expansion October 5, 2007 5. Third Party QA/QC Services or testing is not.included. 6. Extended maintenance periods of systems are not included. Division 16 1. Raceways are included for Communication/CATV/Data/Telephone. 2. CATV distribution equipment&incoming wire is not included. 3. Fiber Optic distribution is not included. 4. Telephone/Data System/Cabling has not been included. 5. Security System or cabling has not been included. 6. The cost of electric power during construction is not included. 7. Third Party QA/QC Services or testing is not included. 8. Extended warranties are not included on equipment. 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