HomeMy WebLinkAboutRes 16-03 WA Approving an Electronic Signature Policy WESTLAKE ACADEMY
RESOLUTION 16-03
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES ADDING
A POLICY TO IDENTIFY THE PROCESSES BY WHICH ELECTRONIC
SIGNATURES MAY BE UTILIZED BY THE SCHOOL.
WHEREAS, Westlake Academy currently utilizes electronic methods of
communication; and
WHEREAS, Westlake Academy encourages the use of electronic records and electronic
signatures whenever said use can increase efficiency and save resources, so long as their use
meets legal and security requirements; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves an
electronic signature policy attached to this resolution as "Exhibit A".
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 16-03
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SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS THE 71h DAY OF MARCH,2416.
2 i
Laura Wheat, President
ATTEST:
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Kelly Edward< - oard Secretary Thomas E. Brymer, u e mtendent__
APPROVED AS TO FORM: �0F WEsr�
/Janet S. 'ubert or L. Manton Lowry,
Schoo Attorney
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Resolution 16-03
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.03:
Date Board Adopted: March 7, 2016
Date Board Amended:
Effective Date: March 7, 2016
Policy Category: Admissions
Policy Name: Electronic Signature Policy
Policy Goal: This policy identifies the requirements for the use of electronic signatures
by members of the Westlake Academy community.
Policy Description: Westlake Academy encourages the use of electronic records and
electronic signatures whenever their use can increase efficiency and save resources, so
long as their use meets legal and security requirements.
Both state and federal law authorize the use and acceptance of electronic signatures.
In response to the Electronic Signatures in Global and National Commerce Act (E-Sign),
Texas adopted the Texas Uniform Electronic Transaction Act. Consistent with federal
and state law, Westlake Academy adopts the following definitions related to the use of
digital signatures in electronic transmissions.
"Digital signature" means an electronic identifier intended by the person using it to have
the same force and effect as the use of a manual signature. Examples can include a
digitized image of a handwritten signature, a code or personal identification number
(PIN), and a mouse click on an "I accept" or "I approve" button.
"Electronic record" is a record created, generated, sent, communicated, received, or
stored by electronic means. A "record" is information that is inscribed on a tangible
medium or that is stored in an electronic or other medium and is retrievable in
perceivable form. Financial and other documents or forms are records. An "electronic
transaction" is a transaction conducted or performed, in whole or in part, by electronic
means or electronic records. "Electronic" relates to technology having electrical, digital,
magnetic, wireless, optical, electromagnetic, or similar capabilities.
To the fullest extent permitted by law, a digital signature may be used to authenticate a
written electronic communication sent to Westlake Academy. The Academy agrees to -
Resolution 16-03
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accept an electronic signature or "e-signature" as legally binding and the equivalent to
handwritten signatures to signify an agreement.
Dates Amended:
Resolution 16-03
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