HomeMy WebLinkAbout01-15-13 WAF Min WESTLAKE ACADEMY FOUNDATION
Board Meeting
January 15, 2013
Board Members in Attendance: Kelly Cox, Kevin Hansen, April Gallagher, Jeff Watson, Leah Rennhack, Zan
Jones, Andy Sedino, Rebecca Neidich, Shelly Myers, Ken Gordon. Others in Attendance: Veronica Covarrubias
L K. Cox called the meeting to order at 8:41 AM.
IL Motion to approve minutes of December 12, 2012 meeting by J. Watson, second by A. Sedino. Motion
carried.
III. Audit tabled; will present at February meeting.
IV. Motion to approve Financial Report by A. Sedino, second by L. Rennhack Motion carried.
V. Development Committee Report
• Gallery Night
• Reported positive initial meeting with over 20 new and returning volunteers for this year's
"Wonderland"-themed event.
• Exploring new bidding process via hand-held, electronic devices or smart phones. A. Gallagher
suggested having numerous helpers to provide technical assistance.
• The Artists-in Residence (AIR)program has expanded,placing one artist in each of the 16 PYP
classrooms.
• VIP party scheduled for Saturday, February 16"'at 7pm. Host location to be determined.
• Marriott will offer $99 room rate, which will include an "Art&Jazz Sunday Brunch" for two,
with professional works by the AIR artists displayed throughout the hotel restaurant.
VI. Marketing Committee
• Z. Jones shared the newsletter draft with its "Why Westlake?"theme. Mailing lists will be reviewed to
ensure that all stakeholders receive our materials.
• Featuring alumni achievements will continue in our print and electronic media as way to build
relationships with future donors as well as demonstrate the school's educational value.
VII. Investment Committee
• K. Hansen provided overview of WAF's current position. He will review our current asset mix to
confirm that it is in line with our investment policy.
VIII. Grants Committee
• Grant recipient Veronica Covarrubias (PYP Spanish)reported on her 3-week summer course in
Madrid, Spain for teaching language using art, culture and history. The course has allowed her to
expand students' international-mindedness, giving her tools to make learning Spanish more interesting.
She has also been using course knowledge to help align the Spanish curriculum across all grades.
• S. Myers presented the Academy's grant request of$303,700. The Board discussed how to fund current
and future operations given our current fundraising initiatives and amount of money raised.
• S. Myers was asked to research capacity of BAF campaign and what it can realistically raise each year.
• WAF directors appreciate the opportunity to be part of the Academy's budgeting process, in an effort
to better position and promote the BAF campaign and need for support.
• Motion to approve and fund $1,023,700 through Blacksmith Annual Fund contributions and other
WAF funds to support FY 12-13 school operations (including "specials" described in FY 12-13 grant
request)by K. Gordon. Second by A. Gallagher; motion approved.
• K. Cox and S. Myers will ask to present to the faculty, so teachers fully understand how the WAF is
supporting them and the school through this grant commitment.
IX. Executive Director's Report
• S. Myers reported that an Academy family requested a refund of its Blacksmith contribution.
• Motion to confirm that all charitable donations made to WAF are final by K. Gordon. Second by A.
Gallagher; motion carried.
Next Meeting: February 15, 2013—8:30 AM; location pending.
L. Rennhack moved to adjourn the Board meeting. Second by A. Gallagher. Motion carried. Meeting adjourned at
10:20 AM.