HomeMy WebLinkAbout11-09-12 WAF Min WESTLAKE ACADEMY FOUNDATION
Board Meeting
November 9, 2012
Board Members in Attendance: Charlotte Ryan, Kelly Cox, Sean Shope, Ken Gordon, Zan Jones, Karen
Stoltenberg, Bill Greenwood, Kevin Hansen. Staff in attendance: Shelly Myers. Guests in Attendance: Tom
Brymer
L K. Cox called the meeting to order at 8:50 AM.
IL Superintendent's Report
• Current enrollment of 670 students with 32% from Westlake. School budget based on 650 students.
• Held Extended Boundary meeting in Keller that was attended by 15-20 parents.
• Expansion Initiative - Cost for Phase I would be $8.5 million and accommodate 815 students.
• Construction includes a new Secondary building, cafetorium and field house.
• If all 3 phases were built, WA could serve 1,300 students.
• WAF may be asked to be part of capital campaign; still being determined.
III. Motion to approve minutes of October 12, 2012 meeting by C. Ryan, second by B. Greenwood. Motion
carried.
IV. Financial Report
• Discussed new format of financials
• Motion to approve WAF annual budget by K. Gordon, second by B. Greenwood. Motion carried.
• Motion to approve financial report by K. Gordon, second by Z. Jones. Motion carried.
V. Development Committee Report
• Blacksmith Annual Fund
• Currently at$758,364 (105% goal)with 73.5%parent participation.
• K. Stoltenberg shared comments from families on why they won't give/give as much.
• Need to communicate year-round importance of BAF.
• K. Gordon shared idea of hosting or co-hosting a breakfast for the Board to meet new families.
• WAF Board will make calls to donors to thank for donations.
• Donor Wall
• C. Ryan distributed mock-ups of recognition signage for Arts & Sciences building.
• Awaiting firm figures regarding materials and installation.
• Will connect with Tom Tierney at Big Image regarding possible assistance with installation.
• Grandparents & Special Friends Day
• Will be held November 16, 2012 and hosted by WAF with HOC volunteers.
• In honor of WA's 10"'anniversary, guests will be invited to contribute to the school in honor of
their favorite student(s). Donation forms will be included in WAF newsletter to be distributed.
• Motion to have fundraising at Grandparents & Special Friends Day by K. Gordon, second by B.
Greenwood. Motion carried.
VI. Marketing Committee
• Z. Jones shared positive feedback received in response to Year-in-Review newsletter.
• Exploring adding a January-February newsletter to production schedule.
• S. Shope shared that a Westlake-specific magazine is currently in the works, and may provide another
venue for WAF news.
VII. Investment Committee
• K. Hansen reported that WAF investments are in fine shape; 10% of gross Baja proceeds (i.e., $18,750)
will be transferred to the endowment.
VIII. President's Report
• K. Cox distributed paperwork related to the "Joe Bradley Endowment Fund" (previously named the
Rogers Fund) to be taken under advisement.
• S. Myers will ask Dr. Calzini for appropriate details regarding the 2012-13 financial aid awards, dollar
amounts, and any remarks from the recipients.
Next Meeting: January 11, 2013—8:30 AM in TBD location.
K. Cox moved to adjourn the Board meeting. Second by B. Greenwood. Motion carried. Meeting was adjourned at
10:25 AM.