HomeMy WebLinkAbout10-09-09 WAF Min WESTLAKE ACADEMY FOUNDATION
Board Meeting
October 9, 2009
Attending: Leah Rennhack, Jack Risenhoover, Bill Greenwood, Leigh Sander, Cathy Lee, Kelly Cox, Jeff
Ryan, George Ledak, Charlotte Ryan, Karen Osborne, Tom Brymer, Shelly Myers
L L. Rennhack called the meeting to order at 8:40 a.m.
IL Motion to approve Minutes from September 18, 2009 Board Meeting by B. Greenwood,
second by C. Lee. Minutes approved as submitted.
III. Financial Report—was not available; approval tabled until November meeting.
IV. Liaisons Reports
■ C. Ryan reported that HOC launched an e-news blast with 60% successful delivery rate.
■ Oct. 24 is Monster Mash; secondary students will build a Haunted House as a fundraiser.
■ Watch D.O.G.S. (Dads of Great Students) initiative launched to encourage all dads to be
on campus at least one day/year; is part of campus security efforts. J. Risenhoover will
research a program whereby students are fingerprinted and the federal government will
pay the school for each student registered.
■ T. Brymer shared that strategic planning is currently underway with full staff input and
that strategic plans will drive the budget process for 2010-11.
V. B1ackSmith Annual Fund
• Must get materials to faculty/staff The parent donation form will be modified to remove
suggested dollar amounts, per motion by G. Ledak, second by C. Lee.
• Weekly updates will be sent with dollars raised and percent participation with reminders that
100% of BAF gifts support the Academy and that we're striving for 100% parent
participation, regardless of gift amount.
• Suggestion was made to display the donor sign and a pledge form box outside during carpool
lines. Will work to display the donor names on the website.
VI. Westlake Baja Golf
• As an auction package, B. Greenwood secured a private, luxury train trip for 10 across the
Northwest, courtesy of BNSF and Mr. Matt Rose.
• WAF members agreed to handwrite notes of appreciation to Baja donors; will ask teachers
and students to write thank you notes, as well.
• J. Ryan volunteered to distribute Baja flyers to local golf courses to advertise the event.
Was also suggested to send the flyer to area realtors.
VII. President's Report
■ No report.
VIII. Executive Director
• For the Board's consideration, S. Myers offered an alternative WAF Board meeting
structure whereby sub-committees (e.g., Marketing/Communications, Assets
Management, Mission & Governance, Alumni Relations) would meet bi-monthly,
alternating months with full Board meetings.
• S. Myers shared plans for initiating senior year traditions and future alumni efforts.
IX. Other Business
■ No other business.
X. Next Meeting: November 13, 2009 —8:30 a.m. in the Westlake Academy Dining Hall.
XL G. Ledak moved to adjourn the meeting at 10:30. J. Ryan seconded. Motion carried.