HomeMy WebLinkAbout03-07-16 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
March 7, 2016
1301 Solana Boulevard
Building 4, Suite 4202
2ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:15 p.m.
Regular Session 6:00 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 7, 2016, TRUSTEES
REGULAR MEETING AGENDA.
4. DISCUSSION ITEMS
a. Presentation and Discussion of 2014-2015 Math STARR Results. (20 min)
b. Presentation and Discussion Regarding the addition and alignment of Career
and Technical Education (CTE) Courses within the MYP and DP. (15 min)
c. Presentation and Discussion Regarding an Amendment to the Board of Trustees
Policy 6.02 - Board Parameters for School Sanctioned Trips (15 min.)
d. Presentation and Discussion regarding Proposed Academic Calendar for 2016-
2017 school year. (10 min.)
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the February 8, 2016, meeting.
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b. Consider approval of Resolution 16-03, Approving an Electronic Signature
Policy.
c. Consider approval of Resolution 16-04, Amending the 2016-2017 School
Calendar.
d. Consider approval of Resolution 16-05, Amending the Board Parameters for
School Trip’s Policy.
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
President Wheat – Westlake Academy start time.
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
March 2, 2016, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, on state
under God, on and
indivisible.”
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the February 8, 2016, meeting.
b. Consider approval of Resolution 16-03, Approving an Electronic Signature Policy.
c. Consider approval of Resolution 16-04, Amending the 2016-2017 School
Calendar.
d. Consider approval of Resolution 16-05, Amending the Board Parameters for
School Trip’s Policy.
Board of
Trustees
Item # 3 – Review of
Consent Agenda Items
DISCUSSION ITEMS
a. Presentation and Discussion of 2014-2015 Math STARR Results. (20 min)
b. Presentation and Discussion Regarding the addition and alignment of Career and
Technical Education (CTE) Courses within the MYP and DP. (15 min)
c. Presentation and Discussion Regarding an Amendment to the Board of Trustees
Policy 6.02 - Board Parameters for School Sanctioned Trips (15 min.)
d. Presentation and Discussion regarding Proposed Academic Calendar for 2016-2017
school year. (10 min.)
Board of
Trustees
Item # 4 – Discussion
Items
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: March 7, 2016
Staff Contact: Dr. Mechelle Bryson Discussion Item
Executive Principal
Jennifer Furnish Dr. Andra Barton
Student Services Administrator MYP Principal
Rod Harding
PYP Principal
Subject: Presentation and Discussion of 2014-2015 Math STARR Results
EXECUTIVE SUMMARY
The purpose of this discussion item is to present the 2014-2015 Math STAAR results to the
Board of Trustees and outline the status of Westlake Academy’s academic progress on state
mandated Math assessments for grades 3 through 7. The discussion will disaggregate the data in
order to measure the effectiveness of Westlake Academy’s Math curriculum and instructional
alignment across all IB programmes.
In the fall of 2015, a thorough analysis of the academic progress of state mandated assessments
for grades 3 -11 was presented to the board with the exception of math scores as the information
was not available at that time due to changes in the state standards (TEKS) for math. On
February 10, 2016, the state of Texas released the math data based upon the 2014-2015 state
assessments.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? The information associated with the presentation is an
update to the annual reporting of state assessment results.
Which policy governs this?
What additional direction is necessary?
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Review and discussion of results.
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ATTACHMENTS
Memo from Executive Principal
1
MEMORANDUM
Date: February 24, 2016
TO: Superintendent, Honorable President and Board of Trustees Members
FROM: Dr. Mechelle Bryson, Executive Principal
SUBJECT: Report Addendum to the Executive Summary of 2014-215 STAAR and
EOC Data Analysis Presented June 30, 2015
_____________________________________________________________________
New Data Based Upon TEA Release of Math State and District
Accountability as of February 10, 2016
It is important to note that new Math TEKS (standards) were introduced in the 2014-
2015 school year. The rigor of these standards was significantly increased. At every
grade level, TEKS were shifted down and new TEKS were added. For example, in
grade 6, 55% of the TEKS were new to the grade level.
This created an instructional challenge across the state. In response, the state did not
included Math data in the official district accountability reports. The state reset Math
performance measures and recently published Math scores for the state.
Math
Grade Level Comparison Year Level II Satisfactory
Phase-In 1
2013-2014 70
3 2014-2015 89
2013-2014 79
4 2014-2015 94
2013-2014 100
5 2014-2015 96
2013-2014 98
6 2014-2015 97
2013-2014 91
7 2014-2015 94
From the table above the following can be determined:
• Significant improvement in student achievement was made in grade 3 and 4.
• Grade 4, 5, 6 and 7 students are performing in the 90th percentile.
• Data indicate that instruction is aligned to new state standards.
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• Data indicate that interventions and depth of instruction are having a positive
impact on student performance.
In conclusion, Westlake Academy is demonstrating consistent student achievement in
Mathematics for all tested grade levels. With this said, the staff acknowledges the
importance of math skills in a college preparatory education. As such, the staff is
dedicated to honing their craft through continuous professional development.
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MEMORANDUM
Date: June 30, 2015
TO: Superintendent, Honorable President and Board of Trustees Members
FROM: Dr. Mechelle Bryson, Executive Principal
SUBJECT: Executive Summary of 2014-215 STAAR and EOC Data Analysis
_____________________________________________________________________
According to Robert H. Waterman, “we live in a society that is data rich and information
poor. While data are not information, translating fact to understanding means relating
data to something you already know and can visualize.” The following report provides
details on student achievement based upon data gathered from mandatory state
assessment for grades 3 through 11. The ultimate aim of this report is to disaggregate
the data in order to measure the effectiveness of Westlake Academy’s curriculum and
instructional alignment across all IB programmes. Our greater aim is to build a school
culture where educators use data continuously, collaboratively and effectively to improve
teaching and learning.
The Information below contains the following:
• 2014-2015 STAAR and EOC data,
• Comparison of 2013-2014 and 2014-2015 STAAR and EOC Level II Satisfactory
Standard Phase-In 1 and Level III Advanced performance data,
• Comparison of 2014-2015 Level II Satisfactory Standard Phase-In 1 to Phase-In
2 performance measures.
Before moving forward, it is important to understand that the state mandated a phase-in
protocol for the Level II Satisfactory performance standard. It was implemented to provide
school districts with time to adjust instruction, provide new professional development and
close knowledge gaps. It is a three-step phase-in and applies to all general STAAR and
EOC assessments. The phase-in 1 standard is in effect for the 2011 to 2015 school years
while the phase-in 2 standard will be in effect from 2015 to 2018 school years. Phase-in 3
begins in 2018 and continues to 2021.
In order to understand the data tables below, cohort data is defined as a group of students
who matriculate through Westlake Academy from one grade to the next. A dataset is
longitudinal if it tracks the same type of information on the same subjects at multiple points
in time.
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Reading
Grade
Level
Comparison
Year
Level II
Satisfactory
Phase-In 1
Level III
Advanced
Level II Satisfactory
Phase-In 2
(Effective 2015-16)
2013-2014 93% 21% N/A
3 2014-2015 94% 47% 89.5%
2013-2014 91% 36% N/A
4 2014-2015 98% 38% 98%
2013-2014 98% 43% N/A
5 2014-2015 98% 38% 98%
2013-2014 98% 38% N/A
6 2014-2015 100% 54% 96%
2013-2014 97% 54% N/A
7 2014-2015 99% 58% 93%
2013-2014 95% 61% N/A
8 2014-2015 100% 65% 100%
From the table above the following can be determined:
• Cohort data improved from 2013-2014 to 2014-2015 in the Level II Satisfactory
performance category for all groups,
• Longitudinal data improved or remained the same from 2013-2014 to 2014-2015
in the Level II Satisfactory performance category in all grade levels,
• Cohort data improved from 2013-2014 to 2014-2015 in the Level III Advanced
performance category for all groups,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level II
Advanced performance category with the exception of grade 5,
• Students are achieving at or above the 90th percentile in the Level II Satisfactory
Phase-In 2 perf ormance category for all groups, and
• The majority of MYP students are performing at or above the Advanced Level III.
Writing
Grade
Level
Comparison
Year
Level II
Satisfactory
Phase-In 1
Level III
Advanced
Level II Satisfactory
Phase-In 2
(Effective 2015-16)
2013-2014 93% 11% N/A
4 2014-2015 93% 20% 83%
2013-2014 94% 26% N/A
7 2014-2015 97% 39% 93%
From the table above the following can be determined:
• No cohort data can be analyzed due to the fact that students take a writing test
only twice during their academic career,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level II
Satisfactory performance category or was maintained,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level III
Advanced performance category,
• Grade 4 students are not achieving above the 90th percentile in the Level II
Satisfactory Phase-In 2 performance category, and
• Grade 7 students are achieving above the 90th percentile in the Level II
Satisfactory Phase-In 2 performance category.
5
English – End of Course
Grade Level Comparison
Year
Level II
Satisfactory
Phase-In 1
Level III
Advanced
Level II Satisfactory
Phase-In 2
(Effective 2015-16)
2013-2014 97% 35% N/A
9 – English I 2014-2015 100% 60% 100%
2013-2014 95% 9% N/A
10 – English II 2014-2015 99% 24% 99%
From the table above the following can be determined:
• Cohort data improved from 2013-2014 to 2014-2015 in the Level II Satisfactory
performance category,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level II
Satisfactory performance category,
• Cohort data did not improve from 2013-2014 to 2014-2015 in the Level III
Advanced performance category,
• Longitudinal data improved, some cases tripled, from 2013-2014 to 2014-2015 in
the Level II Advanced performance category,
• Students are achieving at or above the 99th percentile in the Level II Satisfactory
Phase-In 2 performance category for all groups.
Humanities
Grade Level Comparison
Year
Level II
Satisfactory
Phase-In 1
Level III
Advanced
Level II Satisfactory
Phase-In 2
(Effective 2015-16)
2013-2014 80% 9% N/A
8 2014-2015 99% 31% 89.5%
11 EOC 2013-2014 98% 22% N/A
U.S. History 2014-2015 100% 62% 100%
From the table above the following can be determined:
• No cohort data can be analyzed due to the fact that students take a humanities
test only twice during their academic career,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level II
Satisfactory performance category,
• Longitudinal data in grade 8 tripled and in grade 11 almost tripled, from 2013-
2014 to 2014-2015 in the Level II Advanced performance category, and
• Students are achieving at or above the 90th percentile in the Level II Satisfactory
Phase-In 2 performance category for all groups.
Science
Grade
Level
Comparison
Year
Level II
Satisfactory
Phase-In 1
Level III
Advanced
Level II Satisfactory
Phase-In 2
(Effective 2015-16)
2013-2014 94% 13% N/A
5 2014-2015 87% 20% 83%
2013-2014 87% 26% N/A
8 2014-2015 97% 28% 88%
6
Grade
Level
Comparison
Year
Level II
Satisfactory
Phase-In 1
Level III
Advanced
Level II Satisfactory
Phase-In 2
(Effective 2015-16)
9 EOC 2013-2014 100% 34% N/A
Biology 2014-2015 99% 38% 88%
From the table above the following can be determined:
• No cohort data can be analyzed due to the fact that students take a science test
only three times during their academic career,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level II
Satisfactory performance category with the exception of grade 5,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level II
Advanced performance category, and
• Students are not achieving at or above the 90th percentile in the Level II
Satisfactory Phase-In 2 performance category for all groups.
Algebra 1 - EOC
Grade
Level
Comparison
Year
Level II
Satisfactory
Phase-In 1
Level III
Advanced
Level II Satisfactory
Phase-In 2
(Effective 2015-16)
8 EOC 2013-2014 87% 17% N/A
Algebra 2014-2015 100% 52% 97%
From the table above the following can be determined:
• No cohort data can be analyzed at this time due to the fact that Math data for
grades 3 through 7 are unavailable from the state until the Fall of 2015,
• Longitudinal data improved from 2013-2014 to 2014-2015 in the Level II
Satisfactory performance category,
• Longitudinal data improved, almost tripled, from 2013-2014 to 2014-2015 in the
Level II Advanced performance category, and
• Students are achieving at the 97th percentile in the Level II Satisfactory Phase-In
2 performance category.
Findings
Overall, the 2014-2015 data improved under the new leadership. The rise in student
achievement is indicative of an aligned curriculum and exceptional instruction.
Improvement in the MYP is due to intentional alignment of state standards to the MYP:
The Next Chapter initiative. Improvements in all EOC areas can be attributed not only to
alignment to the TEKS but to the rigor of the IB framework. It is important to note that
increases in achievement at the Level II Satisfactory Phase-In 1 category signifies
alignment of content, while increases in achievement at the Level II Advanced category
demonstrates increased rigor.
Data analysis can set a climate for change. In fact, data can uncover problems that
might otherwise remain invisible and can confirm or discredit assumptions about
students and school practices. Most importantly, data can get to the root cause of
problems, pinpoint areas where change is most needed and guide resource allocation.
7
Over the past 18 months, great strides have been made with regards to TEKS alignment
in each content area. It is important to note that curriculum alignment is a process, not
an event, which requires a continuous improvement approach. Based upon this data,
the following will be addressed in the 2015-16 school year:
• Continued emphasis will be placed upon alignment of writing, reading, math,
science and humanities TEKS,
• Greater emphasis will be placed upon alignment of rigor in all content areas,
• Greater emphasis will be placed upon writing across the curriculum with special
prominence placed between English and humanity courses,
• Continued emphasis will be place on interdisciplinary approach of English and
Humanities K through 12,
• Continued emphasis will be placed upon alignment of MYP practices with the
MYP: The Next Chapter,
• Renewed emphasis will be placed on PYP rigor, and
• Grade 3 Reading and Grade 5 Science Cohorts will be monitored by
Administration to support acceleration learning.
Please note that Math data is not included in this executive summary as Math data for
the state has not yet been released. The state is resetting performance measures.
When we receive the Math data, this executive summary will be updated.
I leave you with the words of Albert Einstein. “Not everything that counts can be counted,
and not everything that can be counted counts.” Moving forward, we should use data
wisely to drive instruction. Data in and of itself is only as valuable as the narrative it
reveals.
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: MYP/DP Meeting Date: March 7, 2016
Staff Contact: Dr. Mechelle Bryson Workshop Discussion Item
Executive Principal /
Director of Education
Stacy Stoyanoff
DP Principal
Subject: Presentation and Discussion Regarding the addition and alignment of
Career and Technical Education (CTE) Courses within the MYP and DP.
EXECUTIVE SUMMARY
In an effort to expand the range of possible pathways to help our students reach their full
potential and to achieve the strategic outcome objective to “Increase the Future Readiness of All
Students” the staff is providing a presentation regarding the potential addition and alignment of
Career and Technical Education (CTE) courses within the MYP and DP framework.
This item will provide the Board of Trustees with an overview of the inclusion of IB Business
and Management courses and the development of CTE pipelines for Business, STEM, and
Health Sciences fields of study for the students.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this?
What additional direction is necessary? Feedback regarding the addition of said pathways and
the potential for ‘fit’ within the teaching structure of the Academy.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED / OPTIONS
Review and discussion of the proposal and CTE coursework.
ATTACHMENTS
Career and Technical Education Report
MEMORANDUM
Date: March 7, 2016
TO: Honorable President, Board of Trustees Members, and Superintendent
FROM: Dr. Mechelle Bryson, Executive Principal and Mr. Stacy Stoyanoff, DP Principal
SUBJECT: Westlake Academy Career and Technical Education Report
Preparing students for life in a complex global society is the ultimate goal of Westlake Academy's International Baccalaureate World Education. More
specifically, the goal is to create a rigorous college preparatory program that prepares students for acceptance at the world’s most prestigious universities. In
addition, the companion goal is to prepare students to graduate from these universities within five years. As the United States continues to shift from a goods-
based economy to a service-based economy, a college degree is imperative. It is incumbent upon the leadership of Westlake Academy to create and foster an
environment that ensures the future readiness of all students.
It is important to note that the Westlake Academy’s vision statement clearly states that we will inspire “college bound students to achieve their highest
individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile.” At the same time, Westlake Academy’s mission statement
maintains that our “mission is to provide students with an internationally minded education of the highest quality” while the Academy’s value statements
underscore maximizing personal development and academic excellence. Within our vision, mission and values, a clear initiative of college readiness is drawn.
Coupled with the expectations that all students sit for the IB diploma creates a need to evaluate Westlake Academy’s current pathways to the IB diploma.
WA Strategic Plan
In order to strengthen Westlake Academy’s college preparatory program, the Instructional Leadership Team (ILT) began analyzing the school’s course selections
and evaluated the need to create a new pathway to the IB diploma. In our current course guide system, there are three ways for students to obtain the IB
diploma. These pathways are through the arts, sciences and economics. We believe that these three pathways do not adequately meet the needs of all
Westlake Academy students. Every year, we have students who choose a group six course out of default. For example, we have students who take art not
because they have a love for art, but because is simply a choice that they can live with. After several conversations, the consensus from the ILT was to propose a
business management pathway to provide greater access to the IB diploma for Westlake Academy students.
2
Our commitment to 100% of Westlake Academy’s student sitting for the IB diploma requires that we create another pathway and more alignment between MYP
and DP. Given our physical placement in the Metroplex with Fidelity and Deloitte, a business management pathway is an excellent way to work toward our
strategic objective and ‘Enhance the Academy’s Unique Sense of Place’.
It is important to note that each of these conversations regarding a new pathway to the IB diploma was grounded in the Westlake Academy strategic plan. From
the departmental Tier Two Map, conversations were tied to the objectives of ‘Increasing the Future Readiness of All Students, Increasing Stakeholder
Satisfaction, Optimizing Student Potential and Strengthening IB Philosophy and Implementation’.
3
Future readiness is more than being college ready. It includes education in career exploration. House Bill (HB) 18 requires schools to instruct seventh and eighth
graders on preparing for high school, college, and career.1 Westlake Academy will be imbedding this career exploration within our MYP courses. This has led the
ILT to look into and adopt courses that continue this career exploration initiative and align with specific Career and Technical Education (CTE) courses.
CTE History
CTE courses and instruction are focused on developing foundational skills, workplace competencies, and specific technical skills. In 2000, the U.S. Department of
Education identified 16 clusters of workforce preparation programs that are obtained through career and technical education.2 CTE legislation dates back to
1917 with the Smith-Hughes Act that authorized federal funds to support secondary and postsecondary vocational training in agriculture, home economics, and
industry. This was followed by a series of federal actions further supporting vocational education: George-Deen Act (1936), National Defense Education Act
(1958), Vocational Education Act (1963, amended 1968, 1972, 1978). In 1984, the Carl D. Perkins Vocational Education Act expanded and modernized the
quality of vocational education programs to meet the needs of a changing workforce and promote economic growth. This act was amended in 1990, 1998, and
2006. The 2006 version (Perking IV) is focused on developing the relationship between academic achievement and CTE, making connections between secondary
and postsecondary education, and improving state and local accountability.3
The Texas Workforce Investment Council has shown that students who take two or more CTE courses have higher graduation rates and lower dropout rates
overall.4 This modern outlook on CTE is completely aligned with the Westlake Academy strategic objective of increasing the future readiness for all students,
because it combines rigorous academics with relevant career education. TEA has identified sixteen career clusters. For Westlake Academy, the introduction and
articulation of Business, STEM, and Health Science career clusters provides further development in our already established IB curriculum pathways.
The following graphic shows the three proposed CTE pipelines that would further connect MYP and DP. This vertical articulation of courses through CTE allows
MYP and DP courses to be better aligned in providing the knowledge and skills necessary to be successful in IB Diploma Programme and future ready post
graduation from WA. The MYP courses include Problems & Solutions, which aligns with our Personal Project sequence. It will be normally taught during the
Spring of grade 9 and continue into the Fall of grade 10. In addition, students will be given an elective choice to take introductory courses in Business, STEM, and
the Health Sciences during grade 10. All grade 11 courses will be specifically coded as DP courses, except for the first semester of TOK. This course will be coded
as CTE Professional Communications. Grade 12 Business and Science courses will be coded as CTE Business Management and CTE Scientific Research & Design.
We already code the IB Science courses this way.
1 http://www.capitol.state.tx.us/tlodocs/84R/billtext/pdf/HB00018F.pdf#navpanes=0
2 Scott, J. L., & Sarkees-Wircenski, M. (2004). Overview of Career and Technical Education (3rd ed.). Homewood, IL: American Technical.
3 Scott, J. L., & Sarkees-Wircenski, M. (2004). Overview of Career and Technical Education (3rd ed.). Homewood, IL: American Technical.
4 Texas Workforce Investment Council (2013). Career and Technical Education and Outcomes in Texas High Schools: a Monograph. Austin, TX: Texas Workforce Investment Council.
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CTE PIPELINE Proposal
The following table shows the proposed CTE pipelines (Business, STEM, and Health Science). The grade 9 and 10 Problems and Solutions courses align with our
IB Personal Project sequence. The grade 10 introductory career courses (Principles of Business, Marketing, & Finance; Concepts of Engineering and Technology;
and Principles of Health Science) provide students with career exploration opportunities prior to entering the Diploma Programme (DP). The DP will continue
the three CTE pathways through advanced secondary coursework in IB Business and Management and/or IB Science (Biology, Chemistry, or Physics). The
Business pathway culminates in a CTE course completely aligned with IB Business and Management. The STEM and Health Science pathways converge into CTE
CTE
Pipelines
Business
Problems & Solutions
(0.5 credit)
Problems & Solutions
(0.5 credit)
Principles of Business, Marketing & Finance
(0.5 credit)
Professional Communiation
(0.5 credit)
Business Management
(1.0 credit)
STEM
Problems & Solutions
(0.5 credit)
Problems & Solutions
(0.5 credit)
Concepts of Engineering and Technology
(0.5 credit)
Professional Communication
(0.5 credit)
Scientific Research & Design
(1.0 credit)
Health Sciences
Problems & Solutions
(0.5 credit)
Problems & Solutions
(0.5 credit)
Principles of health Scoience
(0.5 credit)
Professional Communication
(0.5 credit)
Scientific Research & Design
(1.0 credit)
Grade
9
Grade
10
Grade
11
Grade
12
5
courses focused on Scientific Research and Design. DP courses (dark blue) do not receive CTE weighted funding. However, all other courses in the pipelines do
receive CTE weighted funding.
PIPELINE CTE SEM GRADE 9 GRADE 10 GRADE 11 GRADE 12
F/S CR # CR # CR # CR #
BUSINESS D F 12701500 Problems and
Solutions
0.5 25 IB Business and Management
13012100 Business
Management
1.0 20
S 12701500 Problems and
Solutions
0.5 25 13011200 Principles of
Business, Marketing, & Finance
0.5 25
13009900 Professional
Communications
0.5 25
STEM O F 12701500 Problems and
Solutions
0.5 25 IB Science (BIO, CHEM, PHYS) 13037200 Scientific
Research and Design
1.0 25
S 12701500 Problems and
Solutions
0.5 25 13036200 Concepts of
Engineering and Technology
0.5 25
13009900 Professional
Communications
0.5 25
HEALTH
SCIENCE
H F 12701500 Problems and
Solutions
0.5 25 IB Science (BIO and CHEM) 13037200 Scientific
Research and Design
1.0 35
S 12701500 Problems and
Solutions
0.5 25 13020200 Principles of Health
Science
0.5 25
13009900 Professional
Communications
0.5 25
TOTAL 0.5 75 1.0 75 0.5 75 1.0 80
These CTE pipelines directly feed into and align with both our MYP and DP curricular objectives.
PIPELINE Implementation:
• By implementing three CTE pipelines, there should eventually be approximately 230 CTE students taking on average one full CTE course per year.
• The Grade 9 Problems and Solutions course will be added at no additional costs. This course will be introduced during the 2016-2017 school year. Grade
9 Geometry will be un-double-blocked in the Spring semester to allow for students to take the course and begin work on their personal projects. The
teacher resource for Geometry will teach this course.
• The Grade 10 Problems and Solutions course will be added at no additional costs. This course will be introduced during the 2016-2017 school year. It is
taking the place of the already available elective credit. The teacher resource teaching the current elective credit will now teach this three sections
course in the Fall semester. However, grade 10 students in 2016-2017 will take both semesters of the course to complete their personal projects in year
1 of implementation. The current teacher resource will be able to teach both semesters.
• All Grade 10 Introductory CTE courses (Principles of Business, Marketing, & Finance; Concepts of Engineering and Technology; and Principles of Health
Sciences) will be added at no additional cost. These courses will be introduced during the 2017-2018 school year. These one-semester courses will be
taught by current staff during the Spring semester. There will need to be a redistribution of teaching appointments to insure that there are Business,
STEM, and Health Science faculty teaching these introductory courses.
• The Grade 11 Professional Communications course will be added at no additional cost. This course will be introduced during the 2016-2017 school year.
It will be taught by current faculty. It will take the place of the Fall semester of TOK.
6
• The Grade 11 Business and Management course will be taught by current faculty. This course will be introduced during the 2016-2017 school year.
There will need to be a more efficient allocation of students in that teacher’s classes. If this is not possible, there could be a need for coverage of one
section of Economics.
• The Grade 12 Business and Management course will be taught by current faculty. This course will go into effect during the 2017-2018 school year. There
will need to be a more efficient allocation of students in that teacher’s classes. Depending on course enrollments, there could be the need for up to full
time faculty appointment.
CTE Requirements and Funding
Texas Administrative Code 74.3 Description of a Required Secondary Curriculum states that a district must offer CTE courses selected from three of the sixteen
career clusters.5 This requirement is supported by the ACHIEVE Texas 6 initiative and is aligned with the House Bill 5 graduation requirements and
endorsements.7 CTE weighted funding has been provided to school districts for several decades. Over the past five years, the state of Texas has consistently
increased its budgeted allotment for CTE programs:
YEAR Texas State CTE ALLOTMENT 8
2015-2016 (preliminary) $1,911,385,857
2014-2015 $1,855,234,491
2013-2014 $1,677,553,330
2012-2013 $1,588,913,450
2011-2012 $1,499,006,853
The CTE weighted funds have a 58% direct expenditure requirement. This means that 58% of the weighted funds must be utilized for teacher salaries,
technology, and resources for those specific CTE courses. The other 42% of weighted funds are for unrestricted use by the district. All faculty teaching CTE
courses must be certified in CTE.9 House Bill (HB) 2205 allows a school board to issue a school district teaching permit to a person who will teach courses only in
career and technical education based on certain qualifications certified by the superintendent. A school district must require such an employee to obtain at
least 20 hours of classroom management training and to comply with continuing education requirements as determined by the school board.10
All students must have a documented four-year plan. Weighted funding is also tied to attendance in those CTE courses. Special education students requiring
modified curriculum do not qualify for weighted funding. The process for receiving weighted CTE funding is part of our normal state reporting system.
5 http://ritter.tea.state.tx.us/rules/tac/chapter074/
6 http://www.achievetexas.org/
7 http://ritter.tea.state.tx.us/rules/tac/chapter074/ch074b.html
8 This data was retrieved directly from Amy Copeland, State Funding, Texas Education Agency (February 4, 2016)
9 http://tea.texas.gov/Texas_Educators/Certification/Career_and_Technical_Education_(CTE)/Career_and_Technical_Education/
10 http://www.capitol.state.tx.us/tlodocs/84R/billtext/pdf/HB02205F.pdf#navpanes=0
7
CTE FINANCIAL IMPACT
School districts are eligible to receive 1.35 in weighted funding for eligible full-time equivalent (FTE) students in approved Career and Technology
Education (CTE) programs.
In addition to this weighted funding, school districts are also eligible to receive $50 for each FTE student enrolled in either: (1) two or more advanced CTE
courses for three or more credits, or (2) an advanced CTE course as part of a tech-prep program.
These two funding elements determine a district's total CTE allotment. The allotment applies to: (1) students in grades 9–12 enrolled in CTE programs, and (2)
students with disabilities in grades 7–12 enrolled in Career and Technology for the Disabled (CTED) programs.11 Estimated CTE weighted allotments are listed
below:
Year 1
2016-2017
Year 2
2016-2017
Year 3
2017-2018
Total CTE Students 210 210 230
Student CTE Code V1 V1 V1
# Contact hours per 180 days for CTE
students
37800 37800 41400
FTE (Contact hours per year) 1080 1080 1080
CTE-FTE (Contact hours / FTE) 35 35 38.33
District Adjusted Allotment (AA) $6457 $6457 $6457
CTE Weighted Funds (CTE-FTE x AA x 1.35) $305,091.75 $305,091.75 $334,120.70
90% Attendance Budget Adjustment $274,582.58 $274,582.58 $300,708.63
In addition, Westlake Academy will also be eligible for Perkins Funding through region 11.
NEW COSTS
In year one, we predict that there would be no additional costs. With that said, 58% of the revenues generated by adding CTE courses would need to be spent
directly on our CTE courses. This would allow us to pay for CTE teachers’ salaries and classroom supplies connected to the course. The other 42% would be
added to the 199 (General Fund) budget. In year two, we predict that we would need to add one teacher.
11 http://tea.texas.gov/Finance_and_Grants/State_Funding/Additional_Finance_Resources/Career__and_Technology_Education_Allotment/
Page 1 of 2 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: March 7, 2016
Staff Contact: Dr. Mechelle Bryson Workshop Discussion Item
Executive Principal/
Director of Education
Mr. Stacy Stoyanoff
DP Principal
Subject: Presentation and Discussion Regarding an Amendment to the Board of
Trustees Policy 6.02 - Board Parameters for School Sanctioned Trips
EXECUTIVE SUMMARY
The Board of Trustees has a policy relative to school trips that is designed to provide guidance
and direction to staff in the planning and execution of events for the students. At a previous
Board of Trustees meeting, staff discussed options to add college based visits for the older
students and also stated that they would be bringing proposed changes to the overall policy for
discussion at a subsequent workshop.
The goal of the trips policy is to assist students in becoming well-balanced, life-long learners and
as such all school-sanctioned trips should promote the IB Learner Profile, the curriculum and
serve a direct educational need for the students. In order to assist staff in reaching this goal, the
opportunity for college exploration trips and other amendments to the grade level trips are
recommended in order to create a more aligned sequence of travel opportunities for Academy
students.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Policy direction is the purview of the Board of Trustees
and a policy currently exists that governs school trips.
Which policy governs this? Policy No. 6.02
What additional direction is necessary? Review and discussion of the proposed changes.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Review and feedback regarding proposed changes to the BOT policy 6.02
Page 2 of 2
ATTACHMENTS
WA BOT Policy 6.02 – Board Parameters for School Sanctioned Trips
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.02:
Date Board Adopted: March 9, 2009
Date Board Amended: February 9, 2015
Effective Date: February 9, 2015
Policy Category: Student Achievement
Policy Name: Board Parameters for School Sanctioned Trips
Policy Description: The Board of Trustees supports Academy-sanctioned trips as a
means to pursue, promote, and enhance IB learning goals for Academy students as set
out in the IB Learner Profile. As such, all school-sanctioned trips should complement
and promote the IB Learner Profile, the IB curriculum, as well as provide direct
educational value to the student participants. In an effort to provide the safest possible
environment for the students of Westlake Academy, this policy for student trips will be
enforced on any travel opportunities that occur away from the property located at 2600
J. T. Ottinger Road, Westlake, TX 76262.
Proposing and Developing Domestic and International Trips
School-sanctioned trip - Any travel opportunity for Westlake Academy students that is
led by the members of the Westlake Academy faculty is considered a school-sanctioned
Westlake Academy trip and must comply with the requirements set forth by this policy
and any applicable administrative procedures for student travel.
The Executive Principal/Director of Education shall be responsible for ensuring
appropriate administrative procedures are developed to ensure effective and efficient
implementation of this board policy. Administrative procedures shall be subject to
approval by the Superintendent.
I. General Policies
● Trip proposals should be submitted to the Executive Principal or his/her designee
at least 12 months prior to the proposed departure date. Proposals will be
reviewed initially by a committee that includes the Executive Principal,
appropriate Principals, and others as assigned. Acceptable proposals will be
forwarded to the Superintendent for review. The Superintendent will forward
acceptable proposals to the Board of Trustees for final approval.
● Student trips will be limited to travel dates within the Academy’s approved school
calendar.
● An appropriate ratio of faculty to students will be established by the Executive
Principal for all approved trips and will include at least one male and one female
faculty member.
● All chaperones for school-sanctioned trips will be members of the Westlake
Academy faculty and staff. Parents may be provided the opportunity to attend
certain domestic student trips with their child. Such opportunities will be
identified in the information distributed about the trip to Westlake Academy
families.
● Students participating in school-sanctioned trips must be in good standing as
outlined in the Parent/Student Handbook and the Academy’s administrative
procedures for school trips. A student may be restricted from participating in a
school trip at any time that the student’s standing changes. Such restrictions
may result in the forfeiture of payments made to the school prior to the time the
restrictions were imposed.
● All students participating in a school-sanctioned trip must use the transportation
arranged by the Academy. An exception may be made for student’s traveling
with a parent or guardian as identified in the administrative procedures for school
trips.
● A student’s participation in a school-sanctioned trip is a privilege, not a
right. Students participating in school trips are expected to represent Westlake
Academy in a responsible manner. The Academy’s code of conduct and other
expectations identified in the Parent/Student Handbook apply at all times during
school-sanctioned trips. During school trips, students remain subject to the
disciplinary processes contained in the Parent/Student Handbook.
● Trip proposals must include an opportunity for students to share their
experiences with the entire Westlake Academy community.
● Once a proposal is approved, the trip leader(s) will work with the Executive
Principal/Director of Education or his/her designee to ensure all applicable
policies and administrative procedures are followed. All student trips must be
organized in accordance with the requirements established in the Parent-Student
Handbook and other applicable administrative procedures.
The following trips have been identified as curriculum enhancing trips, which the Board
plans to continue to offer to Westlake Academy students:
Grade Trip Format/Location Occurrence
Primary
K – 2 Local, daytime field trips, no overnights
3 Unit of Inquiry related trip (domestic) Spring
Ex. Camp Tyler, 2 night stay, Whitehouse, TX
3 Unit of Inquiry related trip (domestic) Spring
Overnight stay required (e.g. Camp Tyler)
Yellow = Current Policy
Blue = Proposed Policy
4 Local, daytime field trips, no overnights
5 Unit of Inquiry related trip (domestic) Fall
Ex. Sky Ranch in October, 2 night stay
5 Unit of Inquiry related trip (domestic) Fall
Overnight stay required (e.g. Sky Ranch)
Secondary
6 Team Building (domestic) Fall
Ex. Camp Eagle, Rocksprings, TX, 3 night stay
6 Team Building (domestic) Fall
Overnight stay required (e.g. Camp Eagle)
7 Unit of Inquiry related (domestic) Fall or Spring
Humanities - Texas History
Ex. Austin, San Antonio, 2 - 3 night stay
7 Local, daytime field trips, no overnights
8 Historical Trip (domestic) Spring
Humanities (U.S. History)
Ex. Washington D.C.
8 Historical Trip (domestic) Spring
Humanities (U.S. History)
Overnight stay required (e.g. Washington D.C.)
9 Return to Camp Eagle Fall
Ex. Leadership, team building
9 Local, daytime field trips, no overnights
10 International Trip (international, European) Spring
Humanities (World History, Human Geography)
10 College Tour (domestic) Spring
Overnight stay required
11 Team Building (domestic) Fall
Ex. Retreat as “Intro to DP”
11 College Tour (domestic) Fall
Overnight stay required
12 Senior Weeks Spring
12 Senior Retreat (domestic) Fall
Overnight stay required
Senior Weeks Spring
Local, daytime field trips, no overnights
Yellow = Current Policy
Blue = Proposed Policy
International Trips
All international trips will be developed vis-à-vis student and teacher interest in specific
academic, leadership, and service initiatives (e.g. Shoulder to Shoulder, Leadership
Symposium, San Miguel Immersion Program, etc.). All international trips must adhere
to the Westlake Academy General Policies for school-sanctioned trips. These school-
sanctioned trips will be offered at various times throughout the year upon the approval
of the Executive Principal/Director of Education.
III. Financing Trips, Insurance, Permissions, etc.
● Participation in school-sanctioned trips is voluntary and all students participating
shall be responsible for all fees and costs associated with the trip.
● Students are also responsible for all incidental costs associated with travel,
including, but not limited to fees associated with transportation to airports or other
departure locations, passport fees, required vaccinations and/or suggested
medications, and money for souvenirs, snacks, and other incidentals.
● Generally, all trip expenses are non-refundable. An explanation of any refund
opportunities will be included in the trip-specific information provided to families
prior to committing to participation on a school-sanctioned trip.
● A student must have written permission from a parent or legal guardian to
participate in any school-sanctioned trip. For each trip, the Academy will also
identify any other documentation that will be required prior to a trip’s departure,
which may include liability waivers, behavior agreements, medical service
authorization form, emergency contact information, and any other information
deemed necessary by the Academy administration. Failure to provide the
required information prior to the departure date may result in denial of the
opportunity to travel and forfeiture of any amounts paid related to the trip.
V. Final Note
All student trip planning is the responsibility of Westlake Academy faculty and staff,
subject to the restrictions of this policy and administrative procedures for student travel.
Parent input is encouraged and will be considered; however, all final decisions will be
made by Academy administrators and the Board of Trustees as identified in this policy.
The Board of Trustee shall always have final approval of all out-of-state, school-
sanctioned trips. Such approval shall consider the immunity laws applicable for the
destination, school and employee liability for damages arising from accidents and/or
injuries that may occur during the trip, the stated educational value of the trip, and
whether participation results from advancement in a regional or national competition.
Dates Amended:
08/16/10
Page 1 of 1 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: March 7, 2016
Staff Contact: Jennifer Furnish Discussion Item
Student Services Administrator
Subject: Presentation and Discussion of Proposed Amendment to 2016-2017
School Calendar
EXECUTIVE SUMMARY
During the 84th legislative session, the House passed a new law in which our compliance with the
Federal School Program will now be calculated utilizing minutes instead of days. In order to be
in compliance with the 75,600 minute requirement, staff is proposing changes to the school
calendar and an extension of the school day by 20 minutes.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Westlake Academy needs board guidance regarding
proposed changes to the school calendar and length of the school day.
Which policy governs this?
What additional direction is necessary? Feedback from the board to determine if the proposed
changes satisfy new state standards while meeting the needs of academy stakeholders.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Staff recommends approval of proposed changes.
ATTACHMENTS
PowerPoint to be presented at the board meeting
Sem. 1 Sem. 2 Total
84 85.5 169.5
August 2016 1 September 2016 2 October 2016 3 Date Event
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa August 8-10 New Teacher Orientation
1 2 3 4 5 6 1 2 3 1 11-17 All Teacher Orientation
7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 18: First Day of School
14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 September 5: Labor Day (No School)
21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 October 6: All Day Parent/Teacher Conferences
28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 7: Teacher Professional Day (No School)
10 21 30 31 18 10: Columbus Day (No School)
21: Secondary End of 1st Quarter (43 days)
November 2016 4 December 2016 5 January 2017 6 November 18: Early Release
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 21 - 25: Thanksgiving Break
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 December 19 - 30: Winter Break
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 January 2 : Winter Break
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 3: Teacher Professional Day (No school)
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 10: G7 -G12 Exams / PYP Assessment FULL DAY
27 28 29 30 25 26 27 28 29 30 31 29 30 31 11-13: G7-G12/PYP Assessment (Early Release)
###12 17.5 13: Secondary End of 2nd Quarter (41 days)
16: Martin Luther King, Jr (No School)
February 2017 7 March 2017 8 April 2017 9 February 17: Teachers' Professional Day - (No School)
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 20: Presidents' Day (No School)
1 2 3 4 1 2 3 4 1 March 13-17 Spring Break
5 6 7 8 9 10 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8 24: Bad Weather Make Up Day
12 13 14 15 16 17 18 12 13 14 15 16 17 18 9 10 11 12 13 14 15 28: Secondary End of 3rd Quarter (43 Days)
19 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22 April 7: All Day Parent/Teacher Conferences
26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 10: Teacher Professional Day (No school)
18 17 30 18 May 26: Bad Weather Make-Up Day
29: Memorial Day (No School)
May 2017 10 June 2017 11 July 2017 12 30: G7-G11 Exams/PYP Assessment FULL DAY
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 31: G7-G11 Exams/PYP Assessment (Early Release)
1 2 3 4 5 6 1 2 3 1 June 1-2: Secondary Semester Exams (Early Release)
7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 2: Last Day of School
14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 2: Secondary End of 4th Quarter (42.5 Days)
21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 3: Senior Commencement
28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 5: Teacher Work Day
###1 30 31
First / Last Day of School
Early Release Days Parent/Student Conferences - All Day
No School Semester Exams / PYP Assessments - Early Release
Professional Day - Student Holiday Senior Commencement
Bad weather make up
Academic Calendar 2016 - 2017
Westlake Academy A
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 5 – Board Recap /
Staff Direction
Board of
Trustees
Item # 6 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of Community Interest
pursuant to Texas Government Code Section 551.0415 the Board of Trustees may report on the following
items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules;
(3) recognition of individuals; (4) reminders about upcoming Board of Trustee events; (5) information
about community events; and (6) announcements involving imminent threat to public health and safety.
WA Foundation’s 13th Annual Gallery Night – Colors of Rio
Saturday, March 5, 2016; Fun begins at 6:00 pm
Texas Motor Speedway – Need sponsorship, donor or ticket info? Contact WAF Executive Director
Dr. Shelly Myers via email or at 817-490-5722.
Coffee & Conversation with the Mayor
Monday, March 7, 2016; 8-9:30 am
Marriott Solana – Great Room (new renovation)
Board of Trustees Workshop/Meeting
Monday, March 7, 2016; 5:00 pm
WA Danish & Dialogue w/ the Prinicipals
Thursday, March 10, 2016; 8:15-9:15 am
WA Campus - Fieldhouse Classroom
WHPS Annual Members Reception (All community members & guests welcome!)
Friday, March 11, 2016; 6:00 pm
Bella Vita Model Home at 2 Paigebrooke, Westlake
Westlake Academy closed for Spring Break
March 14-18, 2016
Planning & Zoning Commission Workshop/Meeting
Monday, March 21, 2016; 5:00 pm
Board of
Trustees
Item # 2 – Items of
Community Interest
Municipal Office Closed for Good Friday
& Bad Weather Make-Up Day for WA (if needed)
Friday, March 25, 2016
Town Council Workshop/Meeting
Monday, March 28, 2016; 5:00 pm
WHPS Historical Marker Dedication
Saturday, April 2, 2016; 3-4:00 pm
Stagecoach Hills Star Stage Route
WA Grade 10 Personal Project Presentations
Friday, April 8, 2016; 8:00 am – 12:00 pm; WA Gymnasium
*Community members/stakeholders welcome to visit and view the culminating experiences of our
PYP students’ as they exhibit their development of the learner profile attributes through the Primary
Years Programme.
*For WA Athletic events, please check the appropriate sport’s category box on
the WA Calendar webpage for times.
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the February 8, 2016, meeting.
b. Consider approval of Resolution 16-03, Approving an Electronic Signature
Policy.
c. Consider approval of Resolution 16-04, Amending the 2016-2017 School
Calendar.
d. Consider approval of Resolution 16-05, Amending the Board Parameters for
School Trip’s Policy.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 02/08/16
Page 1 of 5
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
February 8, 2016
PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Rick
Rennhack and Wayne Stoltenberg.
ABSENT: Carol Langdon
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Academy
Attorney Janet Bubert, Executive Principal & Director of
Education Dr. Mechelle Bryson, DP Principal/Coordinator Stacy
Stoyanoff, College Counselor Carl Tippen, PYP Principal Rod
Harding, Student Services Administrator Jennifer Furnish,
Registrar Ange Bumgarner, Finance Supervisor Jaymi Ford,
Assistant to the Town Manager Jarrod Greenwood, Director of
Information Technology Jason Power, Director of
Communications & Community Affairs Ginger Awtry, Director of
Human Resources & Administrative Services Todd Wood, and
Communications Specialist Susan McFarland.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:20 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
BOT Minutes 02/08/16
Page 2 of 5
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE FEBRUARY 8, 2016, TRUSTEES
REGULAR MEETING AGENDA.
Trustee Rennhack mentioned a correction on page 5 of the minutes.
4. REPORTS
a. Report on inclusive assessment arrangements and the IB Diploma Programme.
Discussion ensued regarding the percentage of students needing
accommodations, most common accommodation, and the number of students
that decide not to peruse accommodations.
5. DISCUSSION ITEMS
a. Presentation and discussion of the Tier Two Performance Measures for
Westlake Academy Scorecard.
Assistant to the Town Manager Greenwood provided a presentation and
overview of the measures.
The following Academy Faculty answered questions as Objective Owners:
Assistant to the Superintendent DeGan, Mrs. Barton, Ms. Schneider, Mr. Tippen,
Mrs. Furnish, Mr. Bert, Mr. Stoyanoff, and Mrs. Cawthra.
Discussion ensued regarding strength and feasibility, prioritization of categories
that are not within the academy’s control, Sense of Place verses Culture,
potential measures regarding the number of graduates returning to the IB
Ceremony, define where we are today and what we want Westlake Academy to
be by measuring the gains, Stakeholder Satisfaction regarding effective
communication, increasing financial capacity, optimizing student potential, and
increasing capacity of teachers and staff.
b. Discussion of proposed Out of State trips for Grades 10 and 11, including a
possible amendment to the Board Parameters for School Sanctioned Trips
policy.
Mr. Tippen and Mr. Stoyanoff provided an overview of the trips for Grades 10
and 11.
Discussion ensued regarding the timing of the proposed college trips, costs of
the trips, and amending the policy.
BOT Minutes 02/08/16
Page 3 of 5
c. Presentation and discussion regarding PYP Mathematics evening for parents
and students, as well as current initiatives that develop and sustain student
success in mathematics in the PYP.
Principal Harding and Mrs. Bauer provided a presentation and overview of the
item including resources and initiatives.
Discussion ensued regarding PYP assessment tool, tracking gains, training for
teachers and students.
6. EXECUTIVE SESSION
The Board did not convene into executive session.
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: amendment to
change geographic boundaries.
7. RECONVENE MEETING
8. BOARD RECAP / STAFF DIRECTION
No additional direction.
9. ADJOURNMENT
President Wheat adjourned the work session at 7:26 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:26 p.m.
2. ITEMS OF COMMUNITY INTEREST
Superintendent Brymer provided an overview of the items.
BOT Minutes 02/08/16
Page 4 of 5
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider approval of the minutes from the January 11, 2016, meeting.
MOTION: Trustee Stoltenberg made a motion to approve the consent
agenda with corrections as mentioned. Trustee Rennhack
seconded the motion. The motion carried by a vote of 3-0.
5. EXECUTIVE SESSION
The Board convened into executive session at 7:29 p.m.
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: amendment to
change geographic boundaries.
6. RECONVENE MEETING
President Wheat reconvened the meeting at 8:05 p.m.
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No necessary action taken.
8. FUTURE AGENDA ITEMS
No future agenda items.
BOT Minutes 02/08/16
Page 5 of 5
10. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Barrett seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 8:06 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON MARCH 7, 2016.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 1 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: March 7, 2016
Staff Contact: Jennifer Furnish Consent Item
Student Services Administrator
Subject: Electronic Signature Policy
EXECUTIVE SUMMARY
The purpose of this policy identifies the requirements for the use of electronic signatures by
members of the Westlake Academy community.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Westlake Academy encourages the use of electronic
records and electronic signatures whenever their use can increase efficiency and save resources,
so long as their use meets legal and security requirements. In order to utilize an electronic
signature, the board must create an official policy.
Which policy governs this? We currently do not have an electronic signature policy.
What additional direction is necessary? Direction from the Board to determine if the proposed
policy is determined to be in the best interests of our stakeholders.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Staff recommends approval.
ATTACHMENTS
Electronic signature policy
Resolution 16-03
Page 1 of 4
WESTLAKE ACADEMY
RESOLUTION 16-03
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES ADDING
A POLICY TO IDENTIFY THE PROCESSES BY WHICH ELECTRONIC
SIGNATURES MAY BE UTILIZED BY THE SCHOOL.
WHEREAS, Westlake Academy currently utilizes electronic methods of
communication; and
WHEREAS, Westlake Academy encourages the use of electronic records and electronic
signatures whenever said use can increase efficiency and save resources, so long as their use
meets legal and security requirements; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves an
electronic signature policy attached to this resolution as “Exhibit A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 16-03
Page 2 of 4
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS THE 7th DAY OF MARCH, 2016.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 16-03
Page 3 of 4
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.03:
Date Board Adopted: March 7, 2016
Date Board Amended:
Effective Date: March 7, 2016
Policy Category: Admissions
Policy Name: Electronic Signature Policy
Policy Goal: This policy identifies the requirements for the use of electronic signatures
by members of the Westlake Academy community.
Policy Description: Westlake Academy encourages the use of electronic records and
electronic signatures whenever their use can increase efficiency and save resources, so
long as their use meets legal and security requirements.
Both state and federal law authorize the use and acceptance of electronic signatures.
In response to the Electronic Signatures in Global and National Commerce Act (E-Sign),
Texas adopted the Texas Uniform Electronic Transaction Act. Consistent with federal
and state law, Westlake Academy adopts the following definitions related to the use of
digital signatures in electronic transmissions.
"Digital signature" means an electronic identifier intended by the person using it to have
the same force and effect as the use of a manual signature. Examples can include a
digitized image of a handwritten signature, a code or personal identification number
(PIN), and a mouse click on an “I accept” or “I approve” button.
"Electronic record" is a record created, generated, sent, communicated, received, or
stored by electronic means. A "record" is information that is inscribed on a tangible
medium or that is stored in an electronic or other medium and is retrievable in
perceivable form. Financial and other documents or forms are records. An "electronic
transaction" is a transaction conducted or performed, in whole or in part, by electronic
means or electronic records. "Electronic" relates to technology having electrical, digital,
magnetic, wireless, optical, electromagnetic, or similar capabilities.
To the fullest extent permitted by law, a digital signature may be used to authenticate a
written electronic communication sent to Westlake Academy. The Academy agrees to
Resolution 16-03
Page 4 of 4
accept an electronic signature or “e-signature” as legally binding and the equivalent to
handwritten signatures to signify an agreement.
Dates Amended:
1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: March 7, 2016
Staff Contact: Jennifer Furnish Consent Item
Student Services Administrator
Subject: Consideration and Approval of Proposed Amendment to 2016-2017
School Calendar
EXECUTIVE SUMMARY
During the 84th legislative session, the House passed a new law in which compliance with the
Federal School Program will now be calculated utilizing minutes instead of days. In order to be
in compliance with the 75,600 minute requirement, staff recommends an amendment to the
school calendar with an extension of the school day by 20 minutes.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Westlake Academy needs board guidance regarding
proposed changes to the school calendar and length of the school day.
Which policy governs this?
What additional direction is necessary? Consideration and approval of the proposed changes to
2016-2017 calendar and the length of the school day
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Staff recommends approval of proposed changes.
ATTACHMENTS
PowerPoint to be presented during the workshop portion of the meeting
Resolution 16-04
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 16-04
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ADOPTING AND AMENDING THE 2016-2017 SCHOOL CALENDAR AND
APPROVING A REQUEST FOR THE STATE WAIVER.
WHEREAS, the Board of Trustees has considered the proposed amendment to the 2016-
2017 school calendar, including any allowable professional development days in lieu of
instruction according to the Texas Education annual guidelines; and,
WHEREAS, The Board of Trustees desires to be in compliance with the state mandated
minutes of annual instruction required by legislation; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby adopts the
proposed 2016-2017 school calendar attached as Exhibit “A” and authorizes the school
administration to request the state waiver.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 16-04
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage, but contingent upon approval by the Texas Education Agency.
PASSED AND APPROVED ON THIS 7TH DAY OF MARCH, 2016.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Sem. 1 Sem. 2 Total
84 85.5 169.5
August 2016 1 September 2016 2 October 2016 3 Date Event
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa August 8-10 New Teacher Orientation
1 2 3 4 5 6 1 2 3 1 11-17 All Teacher Orientation
7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 18: First Day of School
14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 September 5: Labor Day (No School)
21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 October 6: All Day Parent/Teacher Conferences
28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 7: Teacher Professional Day (No School)
10 21 30 31 18 10: Columbus Day (No School)
21: Secondary End of 1st Quarter (43 days)
November 2016 4 December 2016 5 January 2017 6 November 18: Early Release
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 21 - 25: Thanksgiving Break
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 December 19 - 30: Winter Break
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 January 2 : Winter Break
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 3: Teacher Professional Day (No school)
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 10: G7 -G12 Exams / PYP Assessment FULL DAY
27 28 29 30 25 26 27 28 29 30 31 29 30 31 11-13: G7-G12/PYP Assessment (Early Release)
###12 17.5 13: Secondary End of 2nd Quarter (41 days)
16: Martin Luther King, Jr (No School)
February 2017 7 March 2017 8 April 2017 9 February 17: Teachers' Professional Day - (No School)
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 20: Presidents' Day (No School)
1 2 3 4 1 2 3 4 1 March 13-17 Spring Break
5 6 7 8 9 10 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8 24: Bad Weather Make Up Day
12 13 14 15 16 17 18 12 13 14 15 16 17 18 9 10 11 12 13 14 15 28: Secondary End of 3rd Quarter (43 Days)
19 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22 April 7: All Day Parent/Teacher Conferences
26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 10: Teacher Professional Day (No school)
18 17 30 18 May 26: Bad Weather Make-Up Day
29: Memorial Day (No School)
May 2017 10 June 2017 11 July 2017 12 30: G7-G11 Exams/PYP Assessment FULL DAY
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 31: G7-G11 Exams/PYP Assessment (Early Release)
1 2 3 4 5 6 1 2 3 1 June 1-2: Secondary Semester Exams (Early Release)
7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 2: Last Day of School
14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 2: Secondary End of 4th Quarter (42.5 Days)
21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 3: Senior Commencement
28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 5: Teacher Work Day
###1 30 31
First / Last Day of School
Early Release Days Parent/Student Conferences - All Day
No School Semester Exams / PYP Assessments - Early Release
Professional Day - Student Holiday Senior Commencement
Bad weather make up
Academic Calendar 2016 - 2017
Westlake Academy A
Page 1 of 2 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: March 7, 2016
Staff Contact: Dr. Mechelle Bryson Consent Item
Executive Principal/
Director of Education
Mr. Stacy Stoyanoff
DP Principal
Subject: Presentation and Discussion Regarding an Amendment to the Board of
Trustees Policy 6.02 - Board Parameters for School Sanctioned Trips
EXECUTIVE SUMMARY
The policy relative to school trips is under the direction of the Board of Trustees and is designed
to provide the staff members with guidance in the planning of events for the students. During
previous workshop discussions with the Board of Trustees, staff presented options to add college
based visits for the older students and proposed changes to the overall policy document.
The goal of the trips policy is to assist students in becoming well-balanced, life-long learners and
as such all school-sanctioned trips should promote the IB Learner Profile, the curriculum and
serve a direct educational need for the students. In order to assist staff in reaching this goal, the
opportunity for college exploration trips and other amendments to the grade level trips are
recommended in order to create a more aligned sequence of travel opportunities for Academy
students.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Policy direction is the purview of the Board of Trustees
and a policy currently exists that governs school trips.
Which policy governs this? Policy No. 6.02
What additional direction is necessary? Consideration and approval of the proposed changes.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Approval of the proposed changes to the BOT policy 6.02
Page 2 of 2
ATTACHMENTS
Resolution - BOT Policy 6.02 – Board Parameters for School Sanctioned Trips
Resolution 16-05
Page 1 of 6
WESTLAKE ACADEMY
RESOLUTION 16-05
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AND AMENDING POLICY NUMBER 6.02 – BOARD PARAMETERS
FOR SCHOOL SANCTIONED TRIPS.
WHEREAS, the Board of Trustees considers school sanctioned trips to be an important
learning component of the school environment and an integral concept in pursuing an
International Baccalaureate education; and,
WHEREAS, The Board of Trustees wishes to identify grade level trips for planning and
fund-raising purposes, which are specific to both the Primary and Secondary students; and,
WHEREAS, current Policy 6.02 Board Parameters for School Sanctioned Trips is
aligned with the strategic objective of increasing the future readiness for all students; and
WHEREAS, a safe and structured environment is desired for each trip; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the
policy titled, Board Parameters for School Sanctioned Trips attached to this Resolution as
Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 16-05
Page 2 of 6
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 7TH DAY OF MARCH, 2016.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Resolution 16-05
Page 3 of 6
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.02:
Date Board Adopted: March 9, 2009
Date Board Amended: February 9, 2015
Effective Date: February 9, 2015
Policy Category: Student Achievement
Policy Name: Board Parameters for School Sanctioned Trips
Policy Description: The Board of Trustees supports Academy-sanctioned trips as a
means to pursue, promote, and enhance IB learning goals for Academy students as set
out in the IB Learner Profile. As such, all school-sanctioned trips should complement
and promote the IB Learner Profile, the IB curriculum, as well as provide direct
educational value to the student participants. In an effort to provide the safest possible
environment for the students of Westlake Academy, this policy for student trips will be
enforced on any travel opportunities that occur away from the property located at 2600
J. T. Ottinger Road, Westlake, TX 76262.
Proposing and Developing Domestic and International Trips
School-sanctioned trip - Any travel opportunity for Westlake Academy students that is
led by the members of the Westlake Academy faculty is considered a school-sanctioned
Westlake Academy trip and must comply with the requirements set forth by this policy
and any applicable administrative procedures for student travel.
The Executive Principal/Director of Education shall be responsible for ensuring
appropriate administrative procedures are developed to ensure effective and efficient
implementation of this board policy. Administrative procedures shall be subject to
approval by the Superintendent.
Resolution 16-05
Page 4 of 6
I. General Policies
● Trip proposals should be submitted to the Executive Principal or his/her designee
at least 12 months prior to the proposed departure date. Proposals will be
reviewed initially by a committee that includes the Executive Principal,
appropriate Principals, and others as assigned. Acceptable proposals will be
forwarded to the Superintendent for review. The Superintendent will forward
acceptable proposals to the Board of Trustees for final approval.
● Student trips will be limited to travel dates within the Academy’s approved school
calendar.
● An appropriate ratio of faculty to students will be established by the Executive
Principal for all approved trips and will include at least one male and one female
faculty member.
● All chaperones for school-sanctioned trips will be members of the Westlake
Academy faculty and staff. Parents may be provided the opportunity to attend
certain domestic student trips with their child. Such opportunities will be
identified in the information distributed about the trip to Westlake Academy
families.
● Students participating in school-sanctioned trips must be in good standing as
outlined in the Parent/Student Handbook and the Academy’s administrative
procedures for school trips. A student may be restricted from participating in a
school trip at any time that the student’s standing changes. Such restrictions
may result in the forfeiture of payments made to the school prior to the time the
restrictions were imposed.
● All students participating in a school-sanctioned trip must use the transportation
arranged by the Academy. An exception may be made for student’s traveling
with a parent or guardian as identified in the administrative procedures for school
trips.
● A student’s participation in a school-sanctioned trip is a privilege, not a
right. Students participating in school trips are expected to represent Westlake
Academy in a responsible manner. The Academy’s code of conduct and other
expectations identified in the Parent/Student Handbook apply at all times during
school-sanctioned trips. During school trips, students remain subject to the
disciplinary processes contained in the Parent/Student Handbook.
● Trip proposals must include an opportunity for students to share their
experiences with the entire Westlake Academy community.
● Once a proposal is approved, the trip leader(s) will work with the Executive
Principal/Director of Education or his/her designee to ensure all applicable
policies and administrative procedures are followed. All student trips must be
organized in accordance with the requirements established in the Parent-Student
Handbook and other applicable administrative procedures.
Resolution 16-05
Page 5 of 6
The following trips have been identified as curriculum enhancing trips, which the Board
plans to continue to offer to Westlake Academy students:
Grade Trip Format/Location Occurrence
Primary
K – 2 Local, daytime field trips, no overnights
3 Unit of Inquiry related trip (domestic) Spring
Overnight stay required (e.g. Camp Tyler)
4 Local, daytime field trips, no overnights
5 Unit of Inquiry related trip (domestic) Fall
Overnight stay required (e.g. Sky Ranch)
Secondary
6 Team Building (domestic) Fall
Overnight stay required (e.g. Camp Eagle)
7 Local, daytime field trips, no overnights
8 Historical Trip (domestic) Spring
Humanities (U.S. History)
Overnight stay required (e.g. Washington D.C.)
9 Local, daytime field trips, no overnights
10 College Tour (domestic) Spring
Overnight stay required
11 College Tour (domestic) Fall
Overnight stay required
12 Senior Retreat (domestic) Fall
Overnight stay required
Senior Weeks Spring
Local, daytime field trips, no overnights
International Trips
All international trips will be developed vis-à-vis student and teacher interest in specific
academic, leadership, and service initiatives (e.g. Shoulder to Shoulder, Leadership
Resolution 16-05
Page 6 of 6
Symposium, San Miguel Immersion Program, etc.). All international trips must adhere
to the Westlake Academy General Policies for school-sanctioned trips. These school-
sanctioned trips will be offered at various times throughout the year upon the approval
of the Executive Principal/Director of Education.
III. Financing Trips, Insurance, Permissions, etc.
● Participation in school-sanctioned trips is voluntary and all students participating
shall be responsible for all fees and costs associated with the trip.
● Students are also responsible for all incidental costs associated with travel,
including, but not limited to fees associated with transportation to airports or other
departure locations, passport fees, required vaccinations and/or suggested
medications, and money for souvenirs, snacks, and other incidentals.
● Generally, all trip expenses are non-refundable. An explanation of any refund
opportunities will be included in the trip-specific information provided to families
prior to committing to participation on a school-sanctioned trip.
● A student must have written permission from a parent or legal guardian to
participate in any school-sanctioned trip. For each trip, the Academy will also
identify any other documentation that will be required prior to a trip’s departure,
which may include liability waivers, behavior agreements, medical service
authorization form, emergency contact information, and any other information
deemed necessary by the Academy administration. Failure to provide the
required information prior to the departure date may result in denial of the
opportunity to travel and forfeiture of any amounts paid related to the trip.
V. Final Note
All student trip planning is the responsibility of Westlake Academy faculty and staff,
subject to the restrictions of this policy and administrative procedures for student travel.
Parent input is encouraged and will be considered; however, all final decisions will be
made by Academy administrators and the Board of Trustees as identified in this policy.
The Board of Trustee shall always have final approval of all out-of-state, school-
sanctioned trips. Such approval shall consider the immunity laws applicable for the
destination, school and employee liability for damages arising from accidents and/or
injuries that may occur during the trip, the stated educational value of the trip, and
whether participation results from advancement in a regional or national competition.
Dates Amended:
08/16/10
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
President Wheat – Westlake Academy start time.
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session