HomeMy WebLinkAboutRes 12-20 Authorizing the Destruction of Westlake Academy RecordsTOWN OF WESTLAKE
RESOLUTION NO. 12-20
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING THE DESTRUCTION OF WESTLAKE ACADEMY
RECORDS IN COMPLIANCE WITH THE TEXAS STATE LIBRARY AND ARCHIVE
COMMISSION SCHEDULES.
WHEREAS, the Town Council adopted Chapter 2, Administration, Article VI, Records
Management; and
WHEREAS, it is desirable to reduce the cost of records storage of academic and
municipal and records; and
WHEREAS, the Town Council finds that the agreement from Tarrant County meets the
necessary requirements of the records destruction requirements established by State law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: All matters stated in the Recitals above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Town Council of the Town of Westlake hereby authorizes the
destruction of those records that have met the retention requirements hereto as Exhibit "A" and
farther authorizes the Records Manager, Town Secretary, to destroy the said records in
accordance to the State law through an Interlocal agreement with Tarrant County.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 12-20
Page i of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 18'x' DAY OF JUNE 2012.
ATTEST: 7 X A5
KeO Edwar , Town Secretary
APPROVED AS TO FORM:
J
L. anton L T n Attorney
Laura L. Wheat, Mayor
!W, 1 19 -e -1
, T"N",
wn Manager
Resolution 12-20
Page 2 of 2
5/18/2012
LOCATION TO STATE DESTRUCTION Inventory DESTRUCTION
Record Series TYPE OF RECORD DESCRIPTION OF RECORD INCLUSIVE DATES BE STORED RETENTION DATE Conducted DATE
Schedule Number PERIOD
Schedule Reference State Off-site location Calculated by State
Letters of Beginning g i b') Reference State 1st Initial/Last
Be inni and Endin Date name of facility), Retention Schedule Date Record was
Schedule Assigned Retention Heading/Type Reference Specific Record Retention Name of person
number of Record of Materials Enclosed Fire Station,Town Schedules/Periods according to last date preparing box destroyed
Hall,etc in box or file
file room at
SD 3275-02(a,b) Attendance Reports Daily class attendance 812006-212007 academy 5 years Mar-12 D.White
file room at
SD 3275-02(a,b) Attendance Reports Daily class attendance and 6 weeks reports 2005-2006 SY academy 5 years Jul-11 D.White
file room at
SD 3600-01 PEIMS PEIMS Submissions and Reports 812003-612007 academy AV Jul-10 D.White
file room at
SD 3325-02 Grade Books Grade Books 2004-2005 SY academy 1 yr Jun-06 D.White
file room at
SD 3325-02 Grade Books Grade Books 2006-2007 SY academy 1 yr Jun-08 D.White
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