HomeMy WebLinkAbout04-22-13 TC Min MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
April 22, 2013
PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, Carol Langdon, David Levitan
and Rick Rennhack. Council Member Barrett arrived at 5:10 p.m., and Council
Member Letivan arrived at 5:14 p.m.
ABSENT:
OTHERS ESE T: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Town Attorney
Cathy Cunningham, Finance Director Debbie Piper, Planning and
Development Director Eddie Edwards, Facilities and Recreation
Director Troy Meyer, Fire Chief Richard Whitten, Director of Public
Works, Jarrod Greenwood, Communications & Community Affairs
Director Ginger Awtry and Special Projects Intern, John Zagurski.
Session Workshog
1. CALL TO ORDER
Mayor Wheat called the workshop to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT IL 22, 2013, TOWN
COUNCIL REGULAR MEETING .
Council Member Rennhack requested that item g of the consent agenda be voted
on separately due to a conflict of interest.
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Director Greenwood provided an overview of the City of Roanoke`s street
construction on Main Street and the portion of the street in Westlake.
Director Greenwood also provided an overview of the West Nile agreement with
Tarrant County and additional services that may procured regarding the trapping
and transportation of samples.
4. REPORTS
a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects
for the Quarter ended March 31, 2013.
S. DISCUSSION ITEMS
a. Review and discussion of Westlake Academy Expansion Plans.
Director Meyer provided a presentation and overview of the expansion.
Mr. Mike Freeman, Steele Freeman, introduced his staff which would oversee the
expansion project.
Discussion ensued regarding the assumptions provided for the Granada
subdivision and the use of portable buildings that will be used as flex space
during the project.
b. Discussion regarding the construction manager at-risk services establishing a
guaranteed maximum price for the Phase One of the Westlake Academy campus
expansion project.
Mr. Mike Freeman, Steele and Freeman, provided an overview the construction
manager at-risk process.
c. Discussion of Emergency Preparedness; SA 12.2 Review Town and Academy
SOPs and emergency plans to maintain readiness.
Chief Whitten provided a presentation and overview regarding the process to
implement emergency plans.
d. Discussion regarding the proposed zoning and Land Use plan amendments.
Town Manager Brymer provided an overview of the proposed ordinance and
recommendations made by the Planning and Zoning Commission.
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Town Attorney Cunningham recommended using the State Property Code
definition to define condominium.
Discussion ensued regarding the minimum landscaping requirements, materials
used for signature bridges, the Special Use Permit, Article II, Section 3 regarding
the residential to non-residential development ratios, theaters, amphitheater,
performing theaters, the use of a Special Event permit, conditional use permits,
the amount of seating for an amphitheater, and the development in the Town of
Flower Mound.
Mayor Wheat asked to break from the workshop to read a proclamation recognizing
Chief Whitten for his heroic efforts saving Mr. Tom Kolter's life.
6. EXECUTIVE SS
The Council convened into executive session at 7:27 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087: Deliberation Regarding Economic Development Negotiations —
to deliberate the offer of a financial or other incentive to a business prospect.
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 8:42 p.m.
S. TAKE ANY ACTION, NEEDED, FROM EXECUTIVE SSI T S.
Council did not take any action.
9. COUNCIL EC / STAFF DIRECTION
Council did not provide additional direction.
10. ADJOURNMENT
Mayor Wheat adjourned the workshop at 8:43 p.m.
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Regular Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 8:43 p.m.
2. CITIZEN PRESENTATIONS EC I
Mayor Wheat stated that item 2 would be conducted after the public hearings for items 4
and 5 of the agenda.
Mayor Wheat read the proclamation regarding Public Service week.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting held on March 25, 2013.
b. Consider approval of the minutes from the meeting held on April 2, 2013.
c. Consider approval of Resolution 1 -1 , Approving a Contract with Tarrant
County for Election Services.
d. Consider approval of Resolution 1 -1 , Entering into an Interlocal agreement to
participate in Tarrant County's West (Vile Virus surveillance and response program.
e. Consider approval of Resolution 13-13, Approve an Interlocal Agreement with
Roanoke for the reconstruction of Main within the Town of Westlake town limits.
f. Consider approval Resolution 1 -14, Authorizing Staff to enter into
negotiations with Steele & Freeman, Inc. for construction manager at-risk
services establishing a Guaranteed Maximum Price for the Phase I of the
Westlake Academy campus expansion project.
g. Consider approval of Resolution 1 -15, Awarding a bid to Humphrey &
Associates for the installation of the underground power utilities to the
temporary classroom buildings.
h. Consider approval of Resolution 1 -1 , Authorizing the Town Manager to reject
the bid from Mobile Modular for the purchase of three (3) temporary classroom
buildings.
Council Member Langdon made a motion to approve items a-f and
item of the consent agenda. Council Member Barrett seconded
the motion. The motion carried by a vote of 5-0.
MOTION: Council Member Langdon made a motion to approve item of the
consent agenda. Council Member Barrett seconded the motion.
The motion carried by a vote of 4-0-1. Council Member Rennhack
abstained.
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4. PUBLIC HEARING AND T F ORDINANCE
THE COMPREHENSIVE ""LAND USE A " SPECIFICALLY, C THE
PLANNED USE OF THE PROPERTY LOCATE IN THE PD1-2 ZONING DISTRICT
FROM OFFICE RETAIL USES TO MIXED-USE.
Mayor Wheat opened the Public Hearing for items 4 and 5 of the agenda.
Director Edwards provided a presentation and overview of the proposed zoning change.
Stef Mauler, 1855 Broken Bend Drive, spoke in opposition of the proposed zoning change.
She is concerned that this was being pushed through without residents input. She stated
that she and other residents feel disenfranchised from the process and encouraged the
Council to wait until after the election to make a decision.
Scott Bradley, 1 Paigebrooke, spoke in opposition of the proposed zoning change. He
read a prepared statement regarding the history of residential developments and
amenities that were provided to the Town at no cost.
Neal McNabnay, 1815 Broken Bend Drive, spoke in opposition of the proposed zoning
change. He believes that the development should have an additional study completed
regarding the residential component which would show the impact to residents'
properties. He mentioned his concerns regarding the size of the amphitheater as
discussed during the workshop session.
Michael Crowe, 1604 Creekwood Court, spoke in opposition of the proposed zoning
change. He stated his concerns regarding the questions that were asked today and the
lack of clarity of the recommendations made by the Planning and Zoning Commission. He
asked that the Council spend additional time to answer those questions before making a
decision.
Allan Werst, 4035 Aspen Lane, expressed his concerns regarding the zoning change as
this change will forever change the Town of Westlake. He believes that by removing the
residential component and more residents would support the change.
MOTION: Council Member Langdon made a motion close the public hearing.
Council Member Cox seconded the motion. The motion carried by a
vote of 5-0.
MOTION: Council Member Cox made a motion to approve Ordinance 702.
Council Member Barrett seconded the motion. The motion carried
by a vote of 5-0.
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PUBLIC HEARING AND RECOMMENDATION OF ORDINANCE 703, AMENDING
THE PERMITTED USES AND DEVELOPMENT REGULATIONS
DISTRICT 1- ( 1- ) INCLUDING E T GUIDELINES, DESIGN
STANDARDS, ROADWAY DESIGN STANDARDS, RESIDENTIAL DEVELOPMENT
STANDARDS, T S,AND THE C C T PLAN FOR PD1-2 T
ALLOW FOR A MIXED "'VILLAGE" PLANNED DEVELOPMENT ON AN 85 ACRE
(APPROX.)TRACT LOCATED AT THE NORTHEAST CORNER OF FM 1938 (DAVIS
BLVD) AND SOLANA BOULEVARD.
MOTION: Council Member Cox made a motion to approve Ordinance 703
with the following exceptions:
Change 1
Adding language to Section 3.1.2 to read as follows: Second year of active development
shall not exceed an additional sixty (60) units. Third year of active development shall not
exceed an additional eighty (80) residential units. Year four of active development and
subsequent will be based upon the 1500:1 ratio.
Change 2
Revise the condominium definition to the State property code. "Condominium means a
form of real property ownership that combines separate ownership of individual
apartments or units with common ownership of other elements."
Change 3
Remove Coliseum from the use table.
Change 4
Amphitheater change to 3000 seats (subject to special events ordinance requirements for
major events).
Change 5
Remove County Club from the use table.
Change 6
Exhibit 6 slide should read 1,800 square feet.
Change 7
Remove the duplicate use of"Boat Slip".
Change 8
Adding a theater greater than 6 screens requiring an SUP
Council Member Langdon seconded the motion.
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Council Member Rennhack added that the Multi-purpose Event Center use would
require an SUP. Council Member Cox and Langdon accepted the addition to the
motion. The motion carried by a vote of 5-0.
6. EXECUTIVE E S
The Council convened into executive session at 9:23 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087: Deliberation Regarding Economic Development Negotiations —
to deliberate the offer of a financial or other incentive to a business prospect.
b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 10:00 p.m.
. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION .
MOTION: Council Member Barrett made a motion to approve Resolution 1 -
17, revising the agreement to require $10,000 per residential unit.
Council Member Rennhack seconded the motion. The motion
carried by a vote of 5-0.
FUTURE 9. ITEMS
None
STRATEGIC I S CALENDAR
11. COUNCIL CALENDAR
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120 ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Cox seconded the motion. The motion carried by
a vote of 5-0.
Mayor Wheat adjourned the meeting at 10:04 p.m.
APPROVED Y THE TOWN COUNCIL ON MAY 20, 2
ATTEST:
La aWheat, Mayor
KeO Edwa4ls, Town Secretary
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