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HomeMy WebLinkAboutRes 13-08 WA Amending the Residency Policy WESTLAKE ACADEMY SOLUTION 13-08 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AND ADOPTING AN AMENDMENT TO BOARD POLICY 1.01 CARDING ESTABLISHING WESTLAKE RESIDENCY. WHEREAS, the Westlake Academy Board of Trustees has established various policies for guiding the governance and management of Westlake Academy; and, WHEREAS, the Board of Trustees wishes to amend its Residency Policy to clarify that secondary structures to a primary residential structure cannot be utilized for purposes of establishing Westlake residency for purposes of attendance at Westlake Academy; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION Z: That, the Board of Trustees Westlake Academy, hereby approves the amendment to Policy 1.01 as Exhibit "A': SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 13-08 Pagel of 5 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 1.01: Date Board Adopted: May 4, 2009 Date Board Amended: June 3, 2013 Effective Date: June 3, 2013 Policy Name: Proof of Residency Policy Policy Category: Admissions Policy Goal: Clear and concise communication for students and parents regarding admission requirements based upon: a.) residency status; b.) assisting in the engagement of all stakeholders by clarification of the residency status, and c.) the inclusion of a process/criteria for admittance of grandchildren of Westlake resident grandparents who submit appropriate and acceptable documentation that they are providing substantial after school care for their grandchild wishing to be admitted as a Westlake Academy student. Policy Description: If, during the enrollment period, Westlake Academy receives more applications from eligible applicants than there are spaces available in a class, then admission shall first be offered to eligible applicants residing within the Academy's primary geographical boundary, which is consistent with the geographic boundaries of the Town of Westlake. In order to receive admission as a resident of the primary boundary, an applicant's parent, legal guardian, or other person having lawful control must provide proof of residency within the boundaries of the Town of Westlake. Required Documentation to Establish Residency in the Primary Boundary An applicant's parent, legal guardian, or other person having lawful control under a court order, must present proof of residence within the boundaries of the Town of Westlake by providing one or more of the following documents: • The most recent tax receipt indicating home ownership; • A current lease agreement (see additional requirements below); or • A current utility bill for the primary residential structure in the name of the applicant In addition to one of the above, the adult establishing residency must provide a photo identification card that includes the person's photograph, name, and an address that matches the utility bill or other proof of residence. Acceptable photo identification cards shall include a current and valid state-issued driver's license, a Texas identification card, Resolution 13-08 Page 3 of 5 a valid passport, a military or government-issued identification card, or a consular card. Westlake Academy will not accept a credit card, debit card, or any club or retail membership card for proof of residency, even if such card includes a photograph. An applicant relying on a residential lease to establish residency must provide a copy of a fully executed lease with a lease-term that extends the duration of the school year for which the applicant is seeking admission. A residential lease shall be considered acceptable documentation to establish residency only if the leased premises is the primary residential structure on a property. For a single-family residence, only one structure shall be recognized per legal address. Secondary structures such as garages, garage apartments, cabanas, pool houses, or cottages that are co-located on the property where the primary residential structure is located, but are not recognized with a separate legal address, are not eligible to establish residency under this policy. Further, a lease shall be accompanied with a utility bill showing that the utility service for the leased residential premises is in the name of the person leasing the primary residential structure. An applicant relying on an approved building permit from the Town of Westlake Building Department to establish residency, must provide proof that the permit was on file prior to making application to the Academy. Eligibility for students admitted under this provision will be withdrawn if, in the opinion of the Superintendent, there is not satisfactory progress on the home or demonstration of intent to live in Westlake by August 1st of the following year. Progress will be reviewed every six (6) months and continual improvement must be made until construction is complete, but should not exceed two (2) years in length. Nonresident Student in Grandparent's After-School Care: An applicant seeking admission as a resident of the primary boundary due to a grandparent providing substantial after-school care for the student shall provide the required proof of residency based on the grandparent's Westlake residence and provide notarized documentation on a form provided by Westlake Academy confirming the extent of after-school care to be provided by the grandparent. The Superintendent shall have authority to approve such admission applications in accordance with the following criteria: a minimum of ten (10) hours per week of documented after-school care provided by the grandparent at the grandparent's Westlake residence. Required Documentation to Establish Residencv in Secondary Boundary If all eligible applicants from the primary boundary are admitted and the Academy chooses to admit students from the secondary boundary, the same types of documentation identified above shall be used to establish residency within the Academy's secondary boundary. Resolution 13-08 Page 4 of 5 Residency Review A Westlake Academy representative may make periodic visits to a home to verify that the student is actually living at the address provided on the enrollment application or is entitled to enrollment as a resident because of after-school care provided by a grandparent. A person who presents false information or false records to obtain admission to Westlake Academy commits a criminal offense and is subject to prosecution under Texas Penal Code Section 37.10. Proof of residency shall be waived when a student is homeless as defined by law. 05/04/09 12106/10 08/13/12 06/03/13 Resolution 13-08 Page 5 of 5 SECTION 4e That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 3rd DAY OF JUNE, 2013. Laura Wheat, President ATTEST: 7&114z-dl�i�-Nk- Kelly Edw' s, Board Secretary Thomas E. Brymer uperrntendent APPROVED S TO FO Jan Bubert L'.�ktant6n Lowry, School Attorney Resolution 13-08 Page 2 of 5