HomeMy WebLinkAbout11-09-15 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
November 9, 2015
Board Members in Attendance: Andy Sedino, Adam Smith, Zan Jones, Debbie Kraska, Andy Grieser, Sean Shope, Kevin
Hansen, Deanna Titzler, Wendy Greenwood, Shelly Myers, Karen Stoltenberg, Leah Rennhack, Jeff Watson
Others in Attendance: Julie Kelly
I. K. Stoltenberg called the meeting to order at 8:32 AM.
II. Motion to approve minutes of October 19, 2015 meeting by A. Sedino, second by C. Jeppesen. Motion carried.
III. Financial Report
S. Shope reviewed “Financial Analysis” page and Statement of Activities.
Blacksmith Annual Fund YTD actuals will be checked for accuracy.
Baja expenses expected to be lower than budgeted and revenue to be lower as well. Anticipating net revenue
at $100,000.
Motion to approve financial report with exception of planned review of BAF YTD and Actuals clarification
by C. Jeppesen, second by A. Sedino. Motion carried.
IV. Investment Committee
K. Hansen and C. Jeppesen reviewed current Investment Policy.
Discussed recommendation of an annual review of investments by the WAF Board to ensure continued
growth and alignment with objectives.
Motion to approve changing the language of the investment policy to include an annual WAF Board review
by C. Jeppesen, second by A. Sedino. Motion carried.
V. Development Committee
Blacksmith Annual Fund
o K. Stoltenberg provided campaign update. BAF gifts and pledges currently at about $871,000 with 63%
of families participating.
o Volunteers will continue to follow up and make phone calls/contact with families to encourage
participation.
o S. Myers discussed campaign for Academy alumni to “Honor a Teacher .” Also discussed work to
increase corporate giving.
o C. Jeppesen suggested follow up with families of withdrawn students to determine reasons for leaving
the school.
o S. Myers will obtain parent survey results in regard to the WAF
o Giving Day bonus funds resulted in net of $11,014.57 for SmartBoards.
o A. Sedino recommended video from families/parents to contribute to BAF on “why they give.”
Westlake Baja
o A. Smith reported on success of Baja attendance, food, golf and tennis events.
o There was lower than expected participation and financial results for live and silent auctions.
o Discussed possible solutions to start promoting the auction items further in advance of the event and
more broadly among the community, moving auction to take place before food/dinner is served, and
assigning board member liaisons to winners instead of items.
o A. Smith suggest ed that next year’s chair be a Vaquero member if the event continues to be held at the
Vaquero Club.
o Baja debrief meeting date to be determined.
Gallery Night
o D. Kraska reported on volunteer kick-off party will take place at the Bella Vita model home on Sunday,
11/15. Christine Ross and Lisa Pylant are joining D. Kraska as event co-chairs.
o Board members encouraged to forward all sponsors to Shelly or Debbie, as well as to be considering
possible live auction items.
o Bella Vita has agreed to be a Presenting Sponsor for the event again.
VI. Marketing Committee
Z. Jones reported that positive feedback has been received on Year in Review piece.
November postcard was mailed last week. The next postcard will be mailed early December, and is currently
in process, the potential theme being “Featured Families .”
VII. Grant Committee
Gifted and Talented conference grant request was presented, asking for $830.00 to support attendance of two
(2) teachers.
Motion to approve by A. Sedino, second by A. Grieser. Motion carried.
VIII. President’s Report
none
IX. Executive Director’s Report
S. Myers distributed proclamations from State Repres entative, Giovanni Capriglioni, to WAF directors for
their volunteer service.
Other Business
J. Watson reported on new Westlake non-smoking ordinance.
Granada, phase 2, has been approved to sell lots and develop infrastructure.
Entrada is being discussed at Planning and Zoning meeting tonight as there is a change in developer.
D. Kraska moved to adjourn the Board meeting, second by A. Grieser. Motion carried. Meeting adjourned at
10:19AM.
Next Meeting: Monday, December 14, 2015 at 8:30 AM, Lee Field House Conference Room, WA