HomeMy WebLinkAbout10-19-15 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
October 19, 2015
Board Members in Attendance: Zan Jones, Debbie Kraska, Chris Jeppesen, Adam Smith, Deanna Titzler, Karen
Stoltenberg, Andy Sedino, Sean Shope
Others in Attendance: Julie Kelly, Shelly Myers
I. K. Stoltenberg called the meeting to order at 8:35 AM.
II. Motion to approve minutes of September 14, 2015 meeting by A. Sedino, second by C. Jeppesen. Motion carried.
III. Financial Report
S. Shope provided overview of financial statements.
Audit is close to completion with report to Board anticipated for December meeting. At auditor’s request,
investment committee will review policy and recommend if annual review of policy is needed.
Motion to approve financial report by A. Sedino, second by C. Jeppesen. Motion carried.
IV. Development Committee
Blacksmith Annual Fund campaign.
o Giving Day resulted in $370, 952.85 in donations and 212 donors for the day.
o Campaign total currently at $613,120 (56% of goal) with 48.39% of families participating.
Westlake Baja
o A. Smith, Baja Chair shared plans for the evening’s event. Live Auction will begin at approximately
8:30pm.
o Directors volunteered to serve as liaison for the Live Auction packages to assist with connecting
winners and donors.
WA Campout
o D. Kraska shared successes of the 1st annual Westlake Academy Family Campout, (Sept 18-19).
o Discussed possibility of obtaining “Title” and year-round sponsorships from appropriately-related are
businesses (e.g., Orvis, REI, Cabelas, Academy).Need to discuss in more detail at a later meeting.
V. Marketing Committee
Z. Jones reported that the Year in Review piece has been mailed.
Video promoting Baja has been created and communicated via eBlast and social media.
D. Titzler reported that Blacksmith Annual Fund video has also been created and that she is working on video
for the Apple watch raffle to be shown tonight at Baja event.
W. Greenwood currently working on postcard that ties Baja to teacher grants.
VI. Grant Committee
PYP Author & Illustrator grant on new Common Grant Application was presented.
WAHOC has approved to fund $800.00 of this $3,300.00 grant.
Motion to approve $2,500.00, the remainder of grant request amount, by C. Jeppesen, second by A. Sedino.
Motion carried.
VII. President’s Report
none
VIII. Executive Director’s Report
S. Myers reported on Blacksmith Annual Fund refund request from 2014-15 school year.
Discussed possibility of changing Board meeting dates to allow Financial Statements to be completed with
sufficient time prior to meeting per D. Piper suggestion. It was decided to leave meetings the same for now.
Other Business
None
Next Meeting: Monday, November 9, 2015 at 8:30 AM, Lee Field House Conference Room, WA
C. Jeppesen moved to adjourn the Board meeting, second by A. Smith. Motion carried. Meeting adjourned at
9:46am.