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HomeMy WebLinkAbout03-30-15 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING March 30, 2015 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere, Carol Langdon, Rick Rennhack and Wayne Stoltenberg. ABSENT: OTHERS PRESENT: Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Assistant Town Manager Amanda DeGan, Fire Chief Richard Whitten, Planning and Development Director Eddie Edwards, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Facilities and Parks & Recreation Troy Meyer, Jason Power Director of Information Technology, Communications & Community Affairs Director Ginger Awtry, and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 7:03 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 30, 2015, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. 3. REPORTS a. Westlake Parkway Street Naming Report. Town Council Minutes 03/30/15 Page 1 of 7 4. DISCUSSION ITEMS a. Discussion, with Preceding Presentation, Regarding Westlake Historical Preservation Society Annual Report. Mr. Stephen Thornton provided a presentation and overview of the events. Mr. Thornton also provided a finance overview. Discussion ensued regarding the use of the Circle T Ranch brand, car show and membership events, and the number of non-resident board members. b. Discussion and review amending the guaranteed maximum price (GMP) of 8,715,254.93 to $8,996,525.84 ($281,270.10) with Steele & Freeman, Inc., approving all construction change orders for the Phase I Westlake Academy Campus Expansion and amending the FY 2014-2015 budget by transferring 54,328 from the General Fund balance to the Westlake Academy Expansion Fund for the Phase I project. Director Meyer provided an overview of the proposed amendment. c. Discuss and review the draft of DirectionFinder Questions for 2015 Residential Survey. Assistant Town Manager DeGan provided an overview of the proposed survey questions. Discussion ensued regarding removing smoking questions, water conservation, and the addition of a to measure residents interest of purchasing public land. d. Standing Item: Update and discussion regarding the Granada Development. No additional discussion. e. Standing Item: Update and discussion regarding the Entrada Development. No additional discussion Town Council Minutes 03/30/15 Page 2 of 7 5. EXECUTIVE SESSION The Council convened into executive session at 7:51 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations 1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Carlyle Development c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas dearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues concerning the proposed Comprehensive Plan. 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:26 p.m. Town Council Minutes 03/30/15 Page 3 of 7 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken as a result of executive session. 8. COUNCIL RECAP / STAFF DIRECTION Staff discuss with the Historical Preservation Society the opportunities to brand the Circle T Ranch area in Westlake. Review the planning of Town events as not to conflict with surround community events. Continue the smoking ordinance discussion at a future meeting. 9. ADJOURNMENT Mayor Wheat adjourned the work session at 8:27 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 8:27 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council at this time. 3. CONSENT AGENDA a. Consider approval of the minutes from the March 2, 2015, meeting. b. Consider approval of Resolution 15-07, Authorizing the Mayor to enter into a Joint Election Agreement with Denton County for the General Election to be held on May 9, 2015. c. Consider approval of Resolution 15-08, Authorizing the Mayor to enter into a Joint Election Agreement with Tarrant County for the General Election to be held on May 9, 2015. d. Consider approval of Resolution 15-09, Amending the Guaranteed Maximum Price (GMP) Of $8,715,254.93 To $8,996,525.84 ($281,270.10) with Steele & Freeman, Inc., Approving all Construction Change Orders for the Phase I Westlake Academy Campus Expansion and Amending the FY 2014-2015 Budget by Transferring $54,328 from the General Fund, Fund Balance to the Westlake Academy Expansion Fund for the Phase I Project. Town Council Minutes 03/30/15 Page 4 of 7 MOTION: Council Member Belvedere made a motion to approve consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 4. CONTINUE A PUBLIC HEARING AND CONSIDER ORDINANCE 746, REGARDING A ZONING CHANGE FROM R 1 "ESTATE RESIDENTIAL" TO PD -6 "PLANNED DEVELOPMENT - SINGLE-FAMILY RESIDENTIAL DISTRICT WITH TEN LOTS." THE SUBJECT PROPERTY IS COMMONLY KNOWN AS 1480 DOVE ROAD, FURTHER DESCRIBED AS LOT 1, BLOCK 1 OF THE DOVE ADDITION, APPROXIMATELY 10.18 ACRES. Director Edwards provided an overview of the proposed zoning request and the differences between the Planned Development and straight R-1 zoning. Paul Rostron, Calais Custom Homes, provided a presentation and overview of the proposed development. Discussion ensued regarding the differences of a Planned Development and R-1 zoning, benefits of the open space, the location of the road in the proposed development, public and private roads, and feedback received from the neighboring HOAs. Mayor Wheat reopened the public hearing. BeAnn Arthur, 1755 W. Dove Road, Westlake, spoke in opposition of the proposed zoning change to create a smaller lot of 30,000 square feet using the Planned Development zoning. Brent Gabriel, 1625 Trace Bella, Westlake, spoke in opposition of the proposed zoning change to a Planned Development. Mayor Wheat closed the public hearing. Mayor asked the Town Secretary to read speaker comments from the January 5, 2015, Planning Zoning minutes. MOTION: Council Member Stoltenberg made a motion to deny Ordinance 746. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 5. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Town Council Minutes 03/30/15 Page 5 of 7 a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners - Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Carlyle Development c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. d. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 e. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Chapter including but are not limited to the following: Legal issues concerning the proposed Comprehensive Plan. 6., RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 8. FUTURE AGENDA ITEMS 9. COUNCIL CALENDAR Assistant Town Manager DeGan provided an overview of the upcoming events. Town Council Minutes 03/30/15 Page 6 of 7 10. ADJOURNMENT There being no further adjourn the meeting. MOTION: business before the Council, Mayor Wheat asked for a motion to Council Member Rennhack made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 9:34 p.m. APPROVED BY THE TOWN COUNCIL ON APRIL 27, 2015. ATTEST: own Secretary Laura Wheat, Mayor Town Council Minutes 03/30/15 Page 7 of 7