HomeMy WebLinkAbout01-11-16 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 3
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
January 11, 2016
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE
2ND FLOOR COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
Page 2 of 3
Work Session
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.REVIEW OF CONSENT AGENDA ITEMS FOR THE JANUARY 11, 2016, TRUSTEES
REGULAR MEETING AGENDA.
4.REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate
discussion unless a Board Member requests that report be removed and considered
separately.
a.Report regarding the Demographic Data for Westlake Academy.
b.Report regarding Westlake Academy’s Transcripts & Quartile Rankings.
5.DISCUSSION ITEMS
a.Presentation and discussion regarding the Charter renewal application for
Westlake Academy. (15 min)
b.Presentation and discussion of Westlake Academy’s college graduation results
from the National Student Clearinghouse data. (15 min)
c.Presentation and discussion of the Quarterly Financial “Dashboard” report for
the quarter ended November 30, 2015. (15 min)
6.BOARD RECAP / STAFF DIRECTION
7.ADJOURNMENT
Regular Session
1.CALL TO ORDER
2.ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3.CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
Page 3 of 3
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the December 7, 2015, meeting.
b. Consider approval of Resolution 16-01, Approving the Tier Two Strategy Map
for Westlake Academy.
5. CONDUCT A PUBLIC HEARING REGARDING THE TEXAS ACADEMIC
PERFORMANCE REPORTS (TAPR) FOR WESTLAKE ACADEMY.
6. DISCUSSION AND CONSIDERATION OF RESOLUTION 16-02, APPROVING THE
RENEWAL APPLICATION OF THE OPEN ENROLLMENT CHARTER SCHOOL,
WESTLAKE ACADEMY.
7. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
Request by President Wheat - Discussion of School Resource Officer Programs.
8. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
December 29, 2015, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
The Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 2
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
ADDENDUM AGENDA
January 11, 2016
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE
2ND FLOOR COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
Page 2 of 2
Work Session
1. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: amendment to
change geographic boundaries.
2. RECONVENE MEETING
3. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
Regular Session
1. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Section 551.071(2) – Consultation with School Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
amendment to change geographic boundaries.
2. RECONVENE MEETING
3. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
January 5, 2016, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the December 7, 2015, meeting.
b. Consider approval of Resolution 16-01, Approving the Tier Two Strategy
Map for Westlake Academy.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Report Regarding the Demographic Data for Westlake Academy
b. Westlake Academy’s Transcripts & Quartile Rankings.
Westlake Academy
Item # 4–
Reports
Page 1 of 1 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: January 11, 2016
Staff Contact: Jennifer Furnish Board Report
Student Services Administrator
Subject: Report Regarding the Demographic Data for Westlake Academy
EXECUTIVE SUMMARY
The purpose of this report is to inform the board on the demographic data for Westlake
Academy. This report will detail the specific data for Westlake Academy (ethnicity) and
compare this data to surrounding Local Education Agency. This data will allow stakeholders to
better meet the needs of our diverse campus.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? This is a discussion item to help the board and school
leadership determine how to serve our current population. As an International Baccalaureate
school which aims to create future ready students, this data can assist in ensuring that Westlake
Academy fulfills its mission.
Which policy governs this? Our current demographic data is driven by applicants from our
primary and secondary boundaries, however, this is not directly a policy issue.
What additional direction is necessary? Direction from the board to determine if we are meeting
the needs of all learners at Westlake Academy and how to support and encourage diversity.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
None Needed
ATTACHMENTS
PowerPoint to be presented at the board meeting
Demographic Data
Analysis
Westlake Academy &
Surrounding LEAs*
*Information for surrounding private schools not available as they are not required to
report demographic data
Comparison Chart
White Hispanic/L
atino
Black/Africa
n American
Asian Two or More
Races
Westlake 65.14 12.8 4.4 11.2 5.88
Keller 60.9 19.4 7.9 8.1 2.6
Carroll 75 8.4 1.9 10.4 3.8
Northwest 67.9 19 7.3 3.7 0.9
Westlake Academy
White 65.14%
Hispanic/Latino 12.8%
Asian 11.2%
American Indian/Alaskan Native 0.4%
Black/African American 4.4%
Hawaiian/Pacific Islander 0.0%
Two or more races 5.88%
Information gathered from self-selected ethnicity data submitted by parents into TEXIS system August 2015
Carroll ISD
White 75%
Hispanic/Latino 8.4%
Asian 10.4%
Black/African American 1.9%
American Indian/Alaskan Native 0.3%
Native Hawaiian/Pacific Islander 0.2%
Two or more races 3.8%
Information gathered from Community Profile published by the Carroll ISD Board and Community Relations Department 3/2014
Keller ISD
White 60.9%
Hispanic/Latino 19.4%
Asian/Pacific Islander 8.1%
Black/African American 7.9%
American Indian 1.0%
Two or more races 2.6%
Information gathered from Demographic Profile published by the Keller ISD September 2014
Northwest ISD
White 67.9%
Hispanic/Latino 19.0%
Asian 3.7%
Black/African American 7.3%
American Indian/Alaskan Native 0.3%
Two or more races 0.9%
Information gathered from Quarterly Report 4Q14 published by Templeton Demographics for
Northwest ISD with data gathered from October 2014 student files
1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: DP Meeting Date: January 11, 2016
Staff Contact: Dr. Mechelle Bryson Workshop Report
Executive Principal/
Director of Education
Subject: Westlake Academy’s Transcripts & Quartile Rankings
EXECUTIVE SUMMARY
At a previous board meeting, the board inquired as to the status of the removal of the quartile
rankings on Westlake Academy’s transcripts. After numerous conversations with Region XI, the
quartile rankings will be removed from the transcripts in the Spring of 2016. Although Region
XI was unable to provide a specific date of the quartile removal, they did specify a range of
March to April.
It is important to note that TXEIS, the system that houses the information that creates our
transcripts, in its current state does not provide schools an option for removing the quartile
rankings. In order to make this option available the academic budget was charged a fee of
$3,000. This action places our request in a priority status to have the programming code written
into the system. The upgrade will also allow everyone who uses the TXEIS system to benefit
from our programming update.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? The data presented aligns with Westlake Academy’s
mission to produce college reading students.
Which policy governs this? The Texas Education Code requires that the Board receive an annual
update on our accountability rating.
What additional direction is necessary? None at this time.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
ATTACHMENTS
DISCUSSION ITEMS
a. Presentation and discussion regarding the Charter renewal application for
Westlake Academy. (15 min)
b. Presentation and discussion of Westlake Academy’s college graduation results
from the National Student Clearing House data. (15 min)
c. Report of the Quarterly Financial “Dashboard” report for the quarter ended
November 30, 2015. (15 min)
Westlake Academy
Item #5–
Discussion Items
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: January 11, 2016
Staff Contact: Dr. Mechelle Bryson Workshop Discussion
Executive Principal / Director of
Education
Jennifer Furnish
Student Services Administrator
Subject: Presentation and discussion regarding the Charter Renewal Application for
Westlake Academy.
EXECUTIVE SUMMARY
The Town of Westlake is the charter holder for Westlake Academy and as such, has been
contacted by the Texas Education Agency (TEA) about our renewal application for 2016. As
notified by TEA, we must reapply every ten (10) years to maintain our authorization for the
school.
Staff has worked with our school attorney, Mrs. Janet Bubert, to compile the information for the
renewal application, as our current contract will expire on July 31, 2016. The application asks
for responses on various topics, such as submittal of our organizational chart, the current
admissions policy, special education procedures, criminal record check compliance for all board
members and staff, etc. The Board must also review the application and authorize the submittal
during an open meeting.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Authorization to submit the Charter Renewal
Application is the responsibility of the Board.
Which policy governs this? Policy 5.06 – Adherence to the Texas Education Agency,
International Baccalaureate and Charter Guidelines
What additional direction is necessary? Review and questions from the Board of Trustees.
Page 2 of 2
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Directive to staff to submit the charter renewal document to TEA.
ATTACHMENTS
Application will be sent via separate cover.
WESTLAKE ACADEMY AGENDA ITEM
Page 1 of 1 1
Curriculum: DP Meeting Date: January 11, 2016
Staff Contact: Dr. Mechelle Bryson, Workshop Discussion Item Executive Principal / Director of Education Mr. Stacy Stoyanoff, DP Principal Carl Tippen, College Counselor
Subject: Presentation and discussion of Westlake Academy’s college graduation results from the National Student Clearinghouse data.
EXECUTIVE SUMMARY Preparing students for postsecondary success in our evolving global economy is the ultimate goal of a college preparation education. As the United States continues to shift from a goods-based economy to a service-based economy, a college degree is imperative. Twelve of the 20 fastest growing professions require an associate degree or higher, and all of the 71 jobs projected to grow by 20 percent or more require some college (Bureau of Labor Statistics: Partnership for 21st Century Skills, 2008.) As a nation, we graduate only 39% of college enrollees and employees entering the workforce lack skills necessary for success in the 21st Century marketplace. Our goal as a college prep school is to create college ready students prepared to successfully compete in a global marketplace. The purpose of this report is to inform the board of Westlake Academy’s college graduation results for the 2010 - 2015 graduating cohorts. In order to contextualize the data, the report will review college readiness and graduation statistics from the colleges that Westlake Academy’s students attend. It is important to note that college-readiness is two-fold: college acceptance and college
completion. Consequently, our responsibility to students extends beyond the 12th grade.
PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability
ACADEMY VALUES Maximizing Personal Development Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding Effective Educators & Staff
GOVERNANCE FRAMEWORK Why do we need governance guidance? The governance issue evolves Westlake Academy’s mission and vision regarding preparing college ready students. Which policy governs this? The vision to produce college ready graduates. What additional direction is necessary?
FISCAL IMPACT Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS Review and discussion of the results.
ATTACHMENTS PowerPoint to be sent via separate cover.
Page 1 of 3
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP - Finance Meeting Date: January 11, 2016
Staff Contact: Debbie Piper Workshop Discussion Item
Finance Director
Subject: Presentation and discussion of the Quarterly Financial “Dashboard” report for the
quarter ended November 30, 2015.
EXECUTIVE SUMMARY
The 1st quarter “Dashboard” report for the FY 2015-2016 is attached. Our goal is to have a
concise and easy to understand document regarding the financials of our Academy operating
fund – General Fund. The remaining funds are grant funds related to federal, state and local
funds with specific requirements as to the expenditures.
The columns represent: (1) Prior Year (3 month actual amounts) (2) Adopted Budget with (3) a
3 month YTD calculated column and (4) the “Actual YTD” as of 11/30/2015. This actual
number is compared to the calculated column (3) giving you the (5) percentage variances.
A summary is presented at the bottom of the page indicating the net revenues over (under)
expenditures along with the projected ending fund balance for the Adopted Budget and the
Actual YTD. The operating days remaining in Fund Balance have been calculated using
operating expenditures.
Please note the “Analysis” is color coded and corresponds to the specific line-item on the
“Dashboard” report. All “cautionary” and “critical” items are detailed with explanations of the
variances. Beside each major category or function on the analysis report, you will find a number
that reflects the exact variance in that function/line-item that corresponds to the percentage on
the “Dashboard”.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
The quarterly report relates directly to one of our desired outcomes, Financial Stewardship &
Sustainability by ensuring that sufficient, well-managed resources are provided to support and
advance the mission of Westlake Academy.
Page 2 of 3
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Review of the financial information.
ATTACHMENTS:
• Quarterly Financial Dashboard – Quarter Ended 11/30/15
• Analysis of Dashboard for Quarter Ended 11/30/15
• Local Grants – Through 12/31/15
Page 3 of 3
PRIOR YEAR ACTUAL ADOPTED
3 months Annual 3 months YTD
Actual Budget YTD 11/30/2015 Dashboard
Local Interest Earned 429$ 1,575$ 394$ 466$ 118.5%
Local WAF Salary Reimbursement 13,763 49,770 12,443 14,662 117.8%
Local Blacksmith Donations-PY 66% 1st qtr 724,441 1,100,000 724,441 668,532 92.3%
Local Other Local Revenue 2,255 54,000 13,500 5,321 39.4%
Local Athletics 22,448 81,150 20,288 22,448 110.6%
Local Transportation Fees 3,164 27,225 6,806 3,113 45.7%
Local Parking Fees 15,998 14,000 3,500 4,575 130.7%
Local Food/Beverage 1,000 6,000 1,500 1,500 100.0%
Local Town Contribution 300,000 315,000 315,000 315,000 100.0%
State State Foundation Revenue 1,434,772 5,901,479 1,473,682 1,531,341 103.9%
State TRS On-behalf - 391,427 - - 100.0%
TOTAL 2,518,270$ 7,941,626$ 2,571,553$ 2,566,958$ 99.8%
Positive Cautious Negative
>95%75% - 95%< 75%
PRIOR YEAR ACTUAL ADOPTED
3 months Annual 3 months YTD
Actual Budget YTD 11/30/2015 Dashboard
Instructional 11 1,214,950$ 4,579,900$ 1,353,586$ 1,308,010$ 96.63%
Resources & Media 12 25,790 74,801 24,116 22,726 94.24%
Curriculum and Staff Dev 13 32,768 134,590 53,703 38,649 71.97%
Instructional Leadership 21 49,940 264,259 66,065 47,820 72.38%
School Leadership 23 146,771 778,866 194,717 183,543 94.26%
Guidance & Counseling 31 58,658 205,230 54,588 66,514 121.85%
Health Services 33 18,500 66,617 20,330 18,806 92.51%
CoCurricular Activities 36 42,368 146,774 40,216 38,540 95.83%
Administration 41 117,923 306,986 125,510 138,502 110.35%
Maintenance & Operations 51 168,746 915,068 281,767 242,155 85.94%
Security Monitoring 52 - 5,695 1,424 - 0.00%
Data Processing 53 26,185 169,678 42,419 38,502 90.77%
Community Services 61 25,169 112,638 28,160 26,499 94.10%
Debt Service 71 84,186 90,565 85,780 85,780 100.00%
TOTAL 2,011,954$ 7,851,666$ 2,372,377$ 2,256,046$ 95.10%
Payroll & Related 61xx 1,517,238$ 5,906,926$ 1,701,235$ 1,641,899$ 96.51%
Prof & Contracted Srv 62xx 181,379 946,320 285,343 267,791 93.85%
Supplies & Materials 63xx 94,310 483,115 120,779 84,980 70.36%
Other Operating Costs 64xx 134,842 424,741 179,240 175,596 97.97%
Debt Services 65xx 84,186 90,565 85,780 85,780 100.00%
TOTAL 2,011,955$ 7,851,666$ 2,372,377$ 2,256,046$ 95.10%
Positive Cautious Negative
< 100%101%-110%>111%
Adopted Adopted YTD
Annual YTD Actuals
Budget Budget 11/30/2015
506,315$ 89,960$ 199,176$ 310,912$
- 45,000 - -
- (45,000) - -
Beginning Fund Balance (Audited)1,024,517 1,482,157 1,482,517 1,482,517
Ending Fund Balance 1,530,832 1,572,117 1,681,693 1,793,429
Assigned Fund Balance 130,000 113,650 113,650 113,650
Ending Fund Balance (Unassigned)1,400,832$ 1,458,467$ 1,568,043 1,679,779
# of Operating Days (Unassigned)68 68 78
# of Operating Days (including Assigned)74 73 83
Daily Operating Cost $20,698 $21,511 $21,511
WESTLAKE ACADEMYGeneral Fund
Quarter Ended 11/30/15
OBJECT CODES
REVENUES
ADOPTED BUDGET
Revenue Legend:
EXPENDITURES ADOPTED BUDGET
FUNCTION
Expenditure Legend:
SUMMARY
Net Revenues Over (Under) Exp
Other Resources
Other Uses
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2015
GENERAL FUND
1
REVENUES
Blacksmith Gifts and Donations – 92.3% - (-$55,909)
• This amount represents the shortage of funds received through 11/30/15 based on the
percentage of receipts we had at the same time in the prior year which was 66% of the
budget. Efforts to contact parents will continue throughout the school year.
• The actual shortfall between pledged amounts for FY 2015 vs. FY 2016 is approximately
$170K.
Other Local Revenue – 39.4% - (-$8,179)
• A large portion of these revenues are derived from Back-to-School fees which are
collected during registration week in August of each year. The bulk of the additional
revenues will be received during August 2016.
Transportation Fees – 45.7% - (-$3,693)
• Similar to the Other Local Revenue, the majority of these revenues are collected with the
Back-to-School fees. The bulk of the additional revenues will be received during August
2016.
EXPENDITURES – Function Code
Guidance & Counseling - 121.85% ($11,926)
• Typically expenditures are greater at the beginning of the school year due to the
scheduling of special education ARDs. The need for services decrease as the school year
progresses.
• A need was identified for Love and Logic parent training. The Fall training was such a hugh
success there is a waiting list for the Spring training. Funds are available from other
sources and will be transferred when amendments are proposed.
• Counselors have budgeted funds available to improve student life. More funds are
normally used at the beginning of the school year and will even out by year-end.
• Decision was made to administer the PSAT for all Sophmores and Juniors to increase our
National Merit Scholar opportunities. Funds are available from other sources and will be
transferred when amendments are proposed.
Administration - 110.35% ($12,992)
• Special Education legal costs have exceeded budgeted expectations due to special
circumstances and additional consultation with the attorney.
UPDATED 1/2/2014
Total Total Total Total
Fund
Number Source of Grant Description of Grant
Grant
Amount
Grant
Funds Rec'd
Expended
Prior Years
Expended
FY 15/16
Remaining
Balance Notes/Comments
480 Hudson Foundation Support the Mentor Program ($15K) and Discretionary
Funds ($5K) $ 20,000.00 $ 20,000.00 $ - $ 438.45 $ 19,561.55
496 Hudson Foundation
Support the overall programming for Westlake Academy
students in an effort to maximize personal potential of
every student
175,000.00 175,000.00 51,622.51 7,502.26 115,875.23
Sub-Total $ 195,000.00 $ 195,000.00 $ 51,622.51 $ 7,940.71 $ 135,436.78
484 HOC Author and Illustrator Visit 800.00 - - - 800.00 Funds to be requested
Sub-Total $ 800.00 $ - $ - $ - $ 800.00
484 WA Foundation G10 Music Grant 3,450.00 3,450.00 2,771.54 147.94 530.52
484 WA Foundation Benefit of PYP/PE department 7,285.07 7,285.07 6,026.78 1,224.08 34.21
484 WA Foundation Culture of Creativity 740.92 740.92 713.94 26.98
484 WA Foundation Shark Tank/3-day Start-Up 7,650.00 7,650.00 - 7,650.00
484 WA Foundation Author and Illustrator Visit 2,500.00 2,500.00 Funds to be requested
484 WA Foundation Texas Association for the Gifted & Talented Conference 830.00 25.00 (25.00) Funds to be requested
494 WA Foundation Science Department 27,850.00 27,850.00 18,712.13 4,690.42 4,447.45
497 WA Foundation Financial Assistance Grant 2,500.00 - - - 2,500.00
Sub-Total $ 52,805.99 $ 46,975.99 $ 27,510.45 $ 6,801.38 $ 17,664.16
TOTAL ACADEMY LOCAL GRANTS $ 248,605.99 $ 241,975.99 $ 79,132.96 $ 14,742.09 $ 153,900.94
WESTLAKE ACADEMY
FY 2015-2016 LOCAL GRANT SUMMARY
31-Dec-15
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #6 Board Recap
/ Staff Direction
Westlake Academy
Item # 7 –
Workshop
Adjournment
ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of Community Interest
pursuant to Texas Government Code Section 551.0415 the Board of Trustees may report on the following
items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules;
(3) recognition of individuals; (4) reminders about upcoming Board of Trustee events; (5) information
about community events; and (6) announcements involving imminent threat to public health and safety.
Municipal Offices closed for New Year’s Day
Friday, January 1, 2016
2015 WA Alumni Reunion & IB Diploma Ceremony
Thursday, January 7, 2016; Program begins at 1:00 pm in Gymnasium
(Alumni only lunch in Lee Fieldhouse classroom at 11:30 am)
All Municipal and Academic Staff return on Monday, January 4, 2016
*WA Students Return – Tuesday, January 5, 2016
*For WA Athletic events, please check the appropriate sport’s category box on
the WA Calendar webpage for times.
Westlake Academy
Item #2
Items of Community
Interest
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Westlake Academy
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the December 7, 2015, meeting.
b. Consider approval of Resolution 16-01, Approving the Tier Two Strategy
Map for Westlake Academy.
Westlake Academy
Item # 4 – Consent
Agenda
BOT Minutes 12/07/15
Page 1 of 5
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
December 7, 2015
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Rick
Rennhack. Michael Barrett arrived at 5:27 p.m.
ABSENT: Wayne Stoltenberg
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Executive
Principal & Director of Education Dr. Mechelle Bryson, MYP
Principal Dr. Andra Barton, DP Principal/Coordinator Stacy
Stoyanoff, Assistant Principal Alan Burt, College Counselor Carl
Tippen, Student Services Administrator Jennifer Furnish, Finance
Director Debbie Piper, Director of Information Technology Jason
Power, Director of Communications & Community Affairs Ginger
Awtry, Director of Human Resources & Administrative Services,
and Communications Specialist Susan McFarland
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:20 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
BOT Minutes 12/07/15
Page 2 of 5
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE DECEMBER 7, 2015, TRUSTEES
REGULAR MEETING AGENDA.
No additional discussion.
4. RECOGNITION OF THE WOMEN’S VOLLEYBALL AND CROSS COUNTRY TEAMS,
NATIONAL MERIT STUDENTS AND NATIONAL HISPANIC HONOR STUDENT.
Assistant Principal Burt recognized the following:
Coach John Beaudry and the ladies Varsity Volleyball team which are State Champions
for a second year in a row.
Women’s Cross Country team which are State Champions represented by Ms. Hannah
Bumgarner and Ms. Cassie Stoltenberg as the Individual State Champion.
USA Track and Field Junior Olympics students Mr. Cooper Cawthra and Mr. Conner
Kraska.
Junior High Regional Cross Country Champions and Mr. Cooper Cawthra as the Individual
Regional Champion.
College Counselor Tippen recognized the following individuals:
National Merit Semi-Finalist, Victoria Kubyshko; National Merit Commended, Addison
Adkins and Olivia Gibbs: and National Hispanic Scholars, Isaac Cavazos and Andres
Martinez-Murillo
5. DISCUSSION ITEMS
a. Presentation of the FY 2014-2015 annual audit report from Weaver and Tidwell,
L.L.P.
Director of Finance Piper and Mr. John DeBurro, Senior Manager Assurance
Services Weaver and Tidwell, provided a presentation and overview of the audit.
Discussion ensued regarding the types of revenue that contribute to local and
intermediates sources and the increase in the revenue sources.
b. Update on the IB reauthorization for the Middle Years Programme (MYP).
Dr. Barton, Terri Watson, MYP Coordinator, Amanda Cawthra, PYP Academic Dean,
provided an overview of the forthcoming.
Dr. Barton stated that the visit is scheduled for March 3-4, 2016.
BOT Minutes 12/07/15
Page 3 of 5
Mrs. Watson provided an overview regarding the recommendations that have been
implemented.
Mrs. Cawthra provided an overview of the Language assessment program that has
been implemented.
Dr. Bryson stated that Coordinators are capturing achievements to ensure they are
prepared for the reauthorizing every five (5) years.
Discussion ensued regarding communicating this information to parents via the bi-
weekly grade specific newsletter, offering students the opportunity to talk about
this with their parents, writing an article for Simply Westlake, the increased
enrollment, accessibility to the units of inquiry in ManageBac, grading changes, and
how teachers are handling students not submitting homework.
6. BOARD RECAP / STAFF DIRECTION
No additional direction.
7. ADJOURNMENT
President Wheat adjourned the work session at 6:22 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:22 p.m.
2. ITEMS OF COMMUNITY INTEREST
Dr. Bryson provided an update regarding the Danish & Dialogue with the Principals.
President Wheat mentioned she had attended the North Central Ballet production of the
Nutcracker and delighted by the representation of Westlake students.
Principal Harding stated that a PYP Assessment reporting meeting had been scheduled
for December 15, 2015, for parents to gain a better understanding of the reporting
structure.
Superintendent Brymer provided an overview of the upcoming events.
BOT Minutes 12/07/15
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3. CITIZEN COMMENTS
No one addressed the Board at this time.
4. CONSENT AGENDA
a. Consider approval of the minutes from the November 2, 2015, meeting.
b. Consider approval of the minutes from the November 16, 2015, meeting.
c. Consider approval of Resolution 15-19, Approving the Fiscal Year 2014-2015
Annual Audit Report from Weaver and Tidwell, L.L.P.
d. Consider approval of Resolution 15-20, Approving a Credit by Examination for
Chemistry.
MOTION: Trustee Belvedere made a motion to approve the consent
agenda. Trustee Barrett seconded the motion. The motion
carried by a vote of 4-0.
5. SCHOOL FIRST 2015 RATING AND ANNUAL FINANCIAL MANAGEMENT
REPORT (FOR YEAR ENDED AUGUST 31, 2014).
Director Piper provided an overview of the item.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
6. FUTURE AGENDA ITEMS
No future agenda items for discussion.
BOT Minutes 12/07/15
Page 5 of 5
7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 4-0.
President Wheat adjourned the regular session at 6:31 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 11, 2016.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP, MYP, DP Meeting Date: January 11, 2016
Staff Contact: Dr. Mechelle Bryson, Consent Agenda
Executive Principal
Amanda DeGan
Assistant Town Manager
Subject: Consideration and Approval of the Tier Two Strategy Map for Westlake
Academy
EXECUTIVE SUMMARY
The Town of Westlake has approved a Tier One Strategy Map to guide and direct the staff in
achieving the strategic outcomes that are necessary to achieve the vision and mission statements
for the organizations. As a component of the larger organizational wide strategic direction, the
academic department has created a Tier Two map to help align their day-to-day efforts in
educating the students of the Academy with the broader goals and objectives of the Town.
The first draft of the map was presented to the Board during the November workshop and is
placed on the agenda for approval. Of note, two of the Outcome Objectives have been re-worded
by the team as follows:
1. Attract, Recruit, Retain & Develop the Highest Quality Workforce changed to Attract,
Recruit & Retain the Highest Quality Workforce
- The team felt the concept of development of our workforce was contained in the
companion objective of increasing staff capacity and would be better served with this
update.
2. Increase External Revenue Sources changed to Increase Financial Capacity &
Reserves
- The team suggested that this objective be broadened in order to include not only
increasing revenue sources from outside sources but to also be mindful of other
opportunities to expand our reserve funds and capacity in all areas.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Strategic direction is a responsibility of the Board of
Trustees.
Page 2 of 2
Which policy governs this?
What additional direction is necessary? Discussion and direction from the Board of Trustees.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommended approval of the Tier Two Strategy Map
ATTACHMENTS
Resolution
Tier Two Departmental Map
WA Resolution 16-01
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 16-01
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AND ADOPTING A BALANCED SCORECARD SYSTEM (STRATEGIC
PLAN) FOR WESTLAKE ACADEMY.
WHEREAS, the Board of Trustees has developed a Tier One Balanced Scorecard
Strategy Map (strategic planning system) for the charter holder, the Town of Westlake; and,
WHEREAS, Westlake Academy is a department of the Town of Westlake and as such
would benefit from a Tier Two Balanced Scorecard Strategy Map that is consistent with and
supports the vision of the organization; and,
WHEREAS, the Board and the Staff have created a Tier Two Strategy Map for use at the
departmental level to assist with the strategic direction and attainment of the vision for the
school, and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the Tier
Two Balanced Scorecard strategic plan for Westlake Academy attached to this resolution as
Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
WA Resolution 16-01
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 11th DAY OF JANUARY, 2016.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Westlake Academy – Departmental Tier Two Map
Financial
Stewardship
Citizen, Student &
Stakeholder
Academic
Operations
People,
Facilities &
Technology
Attract, Recruit, & Retain the Highest Quality Workforce
Improve Financial Stewardship
Strengthen IB Philosophy & Implementation
Improve the Efficiencies of Operational Systems
Increase Stakeholder Satisfaction
Client Logo
Increase the Capacity of Teachers & Staff
Improve Technology, Facilities, & Equipment
Enhance Westlake Academy’s Unique Sense of Place
Increase the Future Readiness of All Students
Increase Financial Capacity & Reserves
Optimize Student Potential
Strengthen our Westlake Academy Culture
Page 1 of 1 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: January 11, 2016
Staff Contact: Dr. Mechelle Bryson Regular Meeting Item
Executive Principal/
Director of Education
Subject: Conduct a Public Hearing regarding the Accountability Reports (TAPR)
for Westlake Academy
EXECUTIVE SUMMARY
Each year, the Academy is required to publish the reports and update the Board regarding our
State accountability rating. The item was posted and discussed during a Trustees workshop and
listed on the regular agenda as required.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? The data presented aligns with Westlake Academy’s
mission to produce college reading students.
Which policy governs this? The Texas Education Code requires that the Board receive an annual
update on our accountability rating.
What additional direction is necessary? None at this time.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Review information and hold public hearing concerning the associated results.
ATTACHMENTS
PowerPoint will be given at the meeting.
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: January 11, 2016
Staff Contact: Dr. Mechelle Bryson Regular Meeting Item
Executive Principal / Director of
Education
Jennifer Furnish
Student Services Administrator
Subject: Discussion and consideration of a Resolution approving the renewal
application of the open-enrollment charter school, Westlake Academy.
EXECUTIVE SUMMARY
The Town of Westlake is the charter holder for Westlake Academy and as such, has been
contacted by the Texas Education Agency (TEA) about our renewal application for 2016. As
notified by TEA, we must reapply every ten (10) years to maintain our authorization for the
school.
Staff has worked with our school attorney, Mrs. Janet Bubert, to compile the information for the
renewal application, as our current contract will expire on July 31, 2016. The application asks
for responses on various topics, such as submittal of our organizational chart, the current
admissions policy, special education procedures, criminal record check compliance for all board
members and staff, etc. The Board must also review the application and authorize the submittal
during an open meeting.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Authorization to submit the Charter Renewal
Application is the responsibility of the Board.
Which policy governs this? Policy 5.06 – Adherence to the Texas Education Agency,
International Baccalaureate and Charter Guidelines
What additional direction is necessary? Review and questions from the Board of Trustees.
Page 2 of 2
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Directive to staff to submit the charter renewal document to TEA.
ATTACHMENTS
Resolution
Application will be sent via separate cover.
Resolution 16-02
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 16-02
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE FILING OF A CHARTER RENEWAL APPLICATION WITH
THE TEXAS EDUCATION AGENCY.
WHEREAS, the Town of Westlake was awarded a charter by the Texas Education
Agency to own and operate Westlake Academy; and,
WHEREAS, the Charter will expire in 2016 thereby necessitating the submission of the
Charter Renewal Application; and,
WHEREAS, the Board of Trustees have reviewed the renewal application and finds that
it appropriately reflects the information required by the Texas Education Agency; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the
Charter Renewal Application for Westlake Academy, attached to this resolution as Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 16-02
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage and furthermore authorizes the submittal of the Charter Application to the Texas
Education Agency.
PASSED AND APPROVED ON THIS 11th DAY OF JANUARY, 2016.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
L. Stanton Lowry, School Attorney
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Request by President Wheat - Discussion of School Resource Officer Programs.
Westlake Academy
Item #7 - Future
Agenda Items
Westlake Academy
Item # 8 –
Adjournment