HomeMy WebLinkAbout12-07-15 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
December 7, 2015
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Rick
Rennhack. Michael Barrett arrived at 5:27 p.m.
ABSENT: Wayne Stoltenberg
OTHERS PRESENT:
Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Executive
Principal & Director of Education Dr. Mechelle Bryson, MYP
Principal Dr. Andra Barton, DP Principal/Coordinator Stacy
Stoyanoff, Assistant Principal Alan Burt, College Counselor Carl
Tippen, Student Services Administrator Jennifer Furnish, Finance
Director Debbie Piper, Director of Information Technology Jason
Power, Director of Communications & Community Affairs Ginger
Awtry, Director of Human Resources & Administrative Services,
and Communications Specialist Susan McFarland
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:20 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
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3. REVIEW OF CONSENT AGENDA ITEMS FOR THE DECEMBER 7, 2015, TRUSTEES
REGULAR MEETING AGENDA.
No additional discussion.
4. RECOGNITION OF THE WOMEN'S VOLLEYBALL AND CROSS COUNTRY TEAMS,
NATIONAL MERIT STUDENTS AND NATIONAL HISPANIC HONOR STUDENT.
Assistant Principal Burt recognized the following:
Coach John Beaudry and the ladies Varsity Volleyball team which are State Champions
for a second year in a row.
Women's Cross Country team which are State Champions represented by Ms. Hannah
Bumgarner and Ms. Cassie Stoltenberg as the Individual State Champion.
USA Track and Field Junior Olympics students Mr. Cooper Cawthra and Mr. Conner
Kraska.
Junior High Regional Cross Country Champions and Mr. Cooper Cawthra as the Individual
Regional Champion.
College Counselor Tippen recognized the following individuals:
National Merit Semi -Finalist, Victoria Kubyshko; National Merit Commended, Addison
Adkins and Olivia Gibbs: and National Hispanic Scholars, Isaac Cavazos and Andres
Martinez -Murillo
5. DISCUSSION ITEMS
a. Presentation of the FY 2014-2015 annual audit report from Weaver and Tidwell,
L.L.P.
Director of Finance Piper and Mr. John DeBurro, Senior Manager Assurance
Services Weaver and Tidwell, provided a presentation and overview of the audit.
Discussion ensued regarding the types of revenue that contribute to local and
intermediates sources and the increase in the revenue sources.
b. Update on the IB reauthorization for the Middle Years Programme (MYP).
Dr. Barton, Terri Watson, MYP Coordinator, Amanda Cawthra, PYP Academic Dean,
provided an overview of the forthcoming.
Dr. Barton stated that the visit is scheduled for March 3-4, 2016.
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Mrs. Watson provided an overview regarding the recommendations that have been
implemented.
Mrs. Cawthra provided an overview of the Language assessment program that has
been implemented.
Dr. Bryson stated that Coordinators are capturing achievements to ensure they are
prepared for the reauthorizing every five (5) years.
Discussion ensued regarding communicating this information to parents via the bi-
weekly grade specific newsletter, offering students the opportunity to talk about
this with their parents, writing an article for Simply Westlake, the increased
enrollment, accessibility to the units of inquiry in ManageBac, grading changes, and
how teachers are handling students not submitting homework.
6. BOARD RECAP / STAFF DIRECTION
No additional direction.
7. ADJOURNMENT
President Wheat adjourned the work session at 6:22 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:22 p.m.
2. ITEMS OF COMMUNITY INTEREST
Dr. Bryson provided an update regarding the Danish & Dialogue with the Principals.
President Wheat mentioned she had attended the North Central Ballet production of the
Nutcracker and delighted by the representation of Westlake students.
Principal Harding stated that a PYP Assessment reporting meeting had been scheduled
for December 15, 2015, for parents to gain a better understanding of the reporting
structure.
Superintendent Brymer provided an overview of the upcoming events.
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3. CITIZEN COMMENTS
No one addressed the Board at this time.
4. CONSENT AGENDA
a. Consider approval of the minutes from the November 2, 2015, meeting.
b. Consider approval of the minutes from the November 16, 2015, meeting.
c. Consider approval of Resolution 15-19, Approving the Fiscal Year 2014-2015
Annual Audit Report from Weaver and Tidwell, L.L.P.
d. Consider approval of Resolution 15-20, Approving a Credit by Examination for
Chemistry.
MOTION: Trustee Belvedere made a motion to approve the consent
agenda. Trustee Barrett seconded the motion. The motion
carried by a vote of 4-0.
5. SCHOOL FIRST 2015 RATING AND ANNUAL FINANCIAL MANAGEMENT
REPORT (FOR YEAR ENDED AUGUST 31, 2014).
Director Piper provided an overview of the item.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
6. FUTURE AGENDA ITEMS
No future agenda items for discussion.
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7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 4-0.
President Wheat adjourned the regular session at 6:31 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 11, 2016.
ATTEST:
Kelly Edwards
Laura Wheat, President
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