HomeMy WebLinkAbout11-12-12 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
November 12, 2012
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, and David
Levita n.
ABSENT: Carol Langdon and Rick Rennhack
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Assistant to the Town Manager Amanda DeGan, Town Attorney
Stan Lowry, Finance Director Debbie Piper, Planning and
Development Director Eddie Edwards, Facilities and Recreation
Director Troy Meyer, Communications & Community Affairs
Director Ginger Awtry, Public Works Director Jarrod Greenwood,
Fire Chief Richard Whitten, Human Resources and Administrative
Services Director Todd Wood and Management Intern Alora
Wachholz.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the workshop to order at 5;03 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 12,
2012, REGULAR MEETING.
No additional discussion.
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4. REPORTS
a. Report on State Highway 170 /NTTA Project.
Town Manager 8rymer stated that the City of Roanoke has asked NTTA to review
the Main Street /Ottinger Road intersection alignment with State Highway 170.
S. DISCUSSION ITEMS
a. Discussion on cross training and shared services methodology.
Assistant to the Town Manager DeGan and Todd provided an overview and
presentation regarding the shared service methodology.
b. Discuss future staffing needs plan with a 5-year forecast.
Human Resources and Administrative Services Director Wood provided an
overview of the 5 -year forecast staffing plan.
c. Discussion regarding the Stagecoach Hills pavement repair.
Public Works Director Greenwood provided a presentation and overview of the
pavement conditions and recommendations outlined by the engineer.
Director Greenwood introduced Brian Avirett, Graham Associates.
Discussion ensued regarding additional municipalities that have experienced
street cracking due to the drought conditions, the material used for the project,
the cost of repairs, land the life spans of asphalt and concrete streets.
6. COUNCIL RECAP / STAFF DIRECTION
No additional direction was provided.
7. ADJOURNMENT
There being no further business before the Council, Mayor Wheat adjourned the workshop at
6:08 p.m.
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Regular Session
1. CALL TO ORDER
Mayor Wheat called the meeting to order at 6:30 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS
No one addressed the Council.
3. CONSENT AGENDA
a. Consider approval of the minutes from the meeting held on October 19, 2012.
b. Consider approval of the minutes from the meeting held on October 22, 2012.
c. Consider approval of Resolution 12 -34, Authorizing the Town Manager to Execute
a Contract with Graham Associates for Engineering Design and Contract
Management Services for a 1Million Ground Storage Tank.
d. Consider approval of Resolution 12 -35, Expressing Official Intent to Reimburse
Project Costs Related to Construction of a Ground Storage Tank.
e. Consider approval of Resolution 12 -36, Establishing Regular Meeting Dates and
Procedures; Setting the 2013 Meeting Dates of the Town Council; and Declaring
an Effective Date.
f. Consider approval of Resolution 12 -37, Adopting the Westlake Academy Master
Facility Plan.
MOTION: Council Member Cox made a motion to approve the consent
agenda. Council Member Barrett seconded the motion. The motion
carried by a vote of 3 -0.
4. EXECUTIVE SESSION
The Council Convened into executive session at 6:31 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087: Deliberation Regarding Economic Development Negotiations —
to deliberate the offer of a financial or other incentive to a business prospect.
b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal
matters involving pending or contemplated litigation, settlement offers, or other
legal matters not related directly to litigation or settlement. Pending or
contemplated litigation and settlement offers include but are not limited to the
following: Michael Eaton vs. Town of Westlake
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S. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 7:27 p.m.
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
- No Action Taken
7. FUTURE AGENDA ITEMS
- None
8. STRATEGIC ISSUES CALENDAR
9. COUNCIL CALENDAR
10. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Levitan made a motion to adjourn the meeting.
Council Member Cox seconded the motion. The motion carried by
a vote of 3 -0.
Mayor Wheat adjourned the meeting at 7:28 p.m.
APPROVED BY THE TOWN COUNCIL ON DECEMBER 10, 2012.
ATTEST: 4z" &A / A&C�
Laura Wheat, Mayor
Kelly tdwar Town Secretary
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