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HomeMy WebLinkAbout11-12-12 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING November 12, 2012 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, and David Levita n. ABSENT: Carol Langdon and Rick Rennhack OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Communications & Community Affairs Director Ginger Awtry, Public Works Director Jarrod Greenwood, Fire Chief Richard Whitten, Human Resources and Administrative Services Director Todd Wood and Management Intern Alora Wachholz. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5;03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 12, 2012, REGULAR MEETING. No additional discussion. Town Council Minutes 11/12/12 Page 1 of 4 4. REPORTS a. Report on State Highway 170 /NTTA Project. Town Manager 8rymer stated that the City of Roanoke has asked NTTA to review the Main Street /Ottinger Road intersection alignment with State Highway 170. S. DISCUSSION ITEMS a. Discussion on cross training and shared services methodology. Assistant to the Town Manager DeGan and Todd provided an overview and presentation regarding the shared service methodology. b. Discuss future staffing needs plan with a 5-year forecast. Human Resources and Administrative Services Director Wood provided an overview of the 5 -year forecast staffing plan. c. Discussion regarding the Stagecoach Hills pavement repair. Public Works Director Greenwood provided a presentation and overview of the pavement conditions and recommendations outlined by the engineer. Director Greenwood introduced Brian Avirett, Graham Associates. Discussion ensued regarding additional municipalities that have experienced street cracking due to the drought conditions, the material used for the project, the cost of repairs, land the life spans of asphalt and concrete streets. 6. COUNCIL RECAP / STAFF DIRECTION No additional direction was provided. 7. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 6:08 p.m. Town Council Minutes 11/12/12 Page 2 of 4 Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 6:30 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on October 19, 2012. b. Consider approval of the minutes from the meeting held on October 22, 2012. c. Consider approval of Resolution 12 -34, Authorizing the Town Manager to Execute a Contract with Graham Associates for Engineering Design and Contract Management Services for a 1Million Ground Storage Tank. d. Consider approval of Resolution 12 -35, Expressing Official Intent to Reimburse Project Costs Related to Construction of a Ground Storage Tank. e. Consider approval of Resolution 12 -36, Establishing Regular Meeting Dates and Procedures; Setting the 2013 Meeting Dates of the Town Council; and Declaring an Effective Date. f. Consider approval of Resolution 12 -37, Adopting the Westlake Academy Master Facility Plan. MOTION: Council Member Cox made a motion to approve the consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 3 -0. 4. EXECUTIVE SESSION The Council Convened into executive session at 6:31 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake Town Council Minutes 11/12/12 Page 3 of 4 S. RECONVENE MEETING Mayor Wheat reconvened the meeting at 7:27 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. - No Action Taken 7. FUTURE AGENDA ITEMS - None 8. STRATEGIC ISSUES CALENDAR 9. COUNCIL CALENDAR 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Levitan made a motion to adjourn the meeting. Council Member Cox seconded the motion. The motion carried by a vote of 3 -0. Mayor Wheat adjourned the meeting at 7:28 p.m. APPROVED BY THE TOWN COUNCIL ON DECEMBER 10, 2012. ATTEST: 4z" &A / A&C� Laura Wheat, Mayor Kelly tdwar Town Secretary Town Council Minutes 11/12/12 Page 4 of 4