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HomeMy WebLinkAbout06-03-13 TC Agenda Packet Mission Statement On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community that blends our rural atmosphere with our vibrant culture and metropolitan location. Westlake, Texas – A Premier Knowledge Based Community Page 1 of 2 TOWN OF WESTLAKE, TEXAS Vision Points Sense of Place; Leadership; Caring Community; Exemplary Governance; and Service Excellence SPECIAL TOWN COUNCIL MEETING AGENDA June 3, 2013 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE, 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS or MUNICIPAL CONFERENCE ROOM Special Session: 6:30 p.m. Page 2 of 2 Special Session 1. CALL TO ORDER 2. DISCUSSION AND CONSIDERATION REGARDING THE FUNDING OF A POSSIBLE REVISION TO THE MULTIPURPOSE BUILDING IN PHASE I OF THE WESTLAKE ACADEMY EXPANSION PROJECT. 3. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, May 30, 2013, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Page 1 of 2 estlake Town Council TYPE OF ACTION Workshop - Discussion Item Westlake Town Council Meeting Monday, June 03, 2013 TOPIC: Discussion and consideration regarding the funding of possible revision of the Multi-Purpose building in the phase Westlake Academy Expansion Project. STAFF CONTACT: Troy J. Meyer, Director of Facilities and Parks/Recreation DECISION POINTS Start Date Completion Date Timeframe: April 22, 2013 January 1, 2015 Funding: Amount - $8,500,000 Status- Funded Source- Bond Issuance This fund includes: Soft Costs, Purchase of the portable buildings, CM at Risk fees and the projects guaranteed maximum price (GPM). Decision Alignment VVM Perspective Desired Outcome Exemplary Governance Financial Stewardship FS.Sustain Fiscal Health Strategic Issue Outcome Strategy Staff Action Capital Investment 3. Policy and Cost Analysis Drive by GRowth (Future Assets) SA 03.3: WA Campus Strategy Map or VVM Connection Strategic Issue Connection Page 2 of 2 EXECUTIVE SUMMARY On November 12, 2012, the Town Council approved the Westlake Academy master plan presented by Bennett Benner Pettit, Inc (BB&P). On January 29, 2013 the Council instructed staffs to have BB&P provide architectural services for Phase I of the campus expansion project On February 25, 2013 the Town Council approved the Westlake Academy Campus Development Plan adding a cafetorium/Multi-Proposal Hall, three-story S econdary classroom building, and a Field House. The elevation of the secondary building was at 695 which met the Town standards for government use developments. As BB & P received updated surveys and roof top unit information the height of the roof was increased to 713 feet which is over the Town standard of 700 feet. Staff will request approval from the Town Council for a height variance at the June 17 Town Council meeting. At the March 22, 2013, meeting the Town Council authorized the Town Manager to enter into negotiation with Steele & Freeman, Inc. for construction manager at-risk services establishing a guaranteed maximum price for Phase One of the Westlake Academy campus expansion project. On May 6, 2013 staff presented the floor plans and exterior renderings of all three buildings. Council requested staff to present pricing to increase the ceiling height of the Multi-Propose Hall by eight feet and a second option to increase the square feet of the Multi-Purpose Hall to accommodate a full court basketball court. Both options will impact the cost of the project and may push back the completion date by 30 to 45 days. The cost for the two options will be presented at the workshop. Steele & Freeman and BB & P continue to work on the design phase of the project. To ensure this project is completed by the fall of 2014 and to utilize this summer to start the underground utilities work. S & F will be presenting the contract at the June 17 Town Council meet to start the utility work in July. At the August Town Council meeting S & F will present an addendum to the contract which will include a final GMP for the project. This will enable BB & P to complete all construction documents by mid June which will allow S & F to put the whole project out to bid by the end of June. This will give Staff and S & F time to review the entire bids proposal to ensure the project stay within budget. ORGANIZATIONAL HISTORY/RECOMMENDATION 0T ATTACHMENTS Project Timeline ID Ta s k N a m e Du r a t i o n St a r t Fi n i s h 1 2 Si t e P l a n n i n g a n d P r o g r a m V e r i f i c a t i o n 30 d a y s Mo n 2 / 4 / 1 3 Fr i 3 / 1 5 / 1 3 3 4 Sc h e m a t i c D e s i g n 18 d a y s Mo n 3 / 1 1 / 1 3 We d 4 / 3 / 1 3 5 CM R S e l e c t e d 1 d a y We d 4 / 1 0 / 1 3 We d 4 / 1 0 / 1 3 6 CM R R e c o m m e n d e d t o T o w n C o u n c i l 1 d a y Mo n 4 / 2 2 / 1 3 Mo n 4 / 2 2 / 1 3 7 Co n s u l t a n t C o o r d i n a t i o n / K i c k - O f f 1 d a y Tu e 4 / 2 3 / 1 3 Tu e 4 / 2 3 / 1 3 8 9 Co n s t r u c t i o n D o c u m e n t s 59 d a y s We d 3 / 2 7 / 1 3 Mo n 6 / 1 7 / 1 3 10 Ci v i l / S i t e U t i l i t i e s / P i e r P a c k a g e 36 d a y s Tu e 4 / 9 / 1 3 Tu e 5 / 2 8 / 1 3 11 Ow n e r R e v i e w o f P l a n s 1 d a y We d 4 / 3 / 1 3 We d 4 / 3 / 1 3 12 In i t i a l C o s t E s t i m a t e 1 d a y We d 4 / 1 0 / 1 3 We d 4 / 1 0 / 1 3 13 Bu i l d i n g / F i r e C o d e R e v i e w w i t h B u i l d i n g O f f i c i a l 1 d a y Tu e 4 / 2 3 / 1 3 Tu e 4 / 2 3 / 1 3 14 CD R e v i e w S e t 1 d a y We d 5 / 1 / 1 3 We d 5 / 1 / 1 3 15 CD R e v i e w S e t t o C M R 1 d a y Th u 5 / 2 / 1 3 Th u 5 / 2 / 1 3 16 Ar c h i t e c t / C o n s u l t a n t / C o n t r a c t o r C o o r d i n a t i o n 1 d a y We d 5 / 1 5 / 1 3 We d 5 / 1 5 / 1 3 17 18 Ci v i l / S i t e U t i l i t i e s / P i e r s I s s u e d f o r P e r m i t t i n g & B i d d i n g 1 d a y We d 5 / 2 9 / 1 3 We d 5 / 2 9 / 1 3 19 To w n R e v i e w o f C i v i l / S i t e U t i l i t i e s 7 d a y s Tu e 5 / 2 8 / 1 3 We d 6 / 5 / 1 3 20 Ci v i l / S i t e U t i l i t i e s / P i e r B i d d i n g 12 d a y s We d 5 / 2 9 / 1 3 Th u 6 / 1 3 / 1 3 21 Ow n e r / A r c h i t e c t / C o n t r a c t o r D r a w i n g R e v i e w 1 d a y Th u 5 / 3 0 / 1 3 Th u 5 / 3 0 / 1 3 22 Ci v i l / S i t e U t i l i t i e s P e r m i t t i n g 7 d a y s Mo n 6 / 3 / 1 3 Tu e 6 / 1 1 / 1 3 23 24 To w n C o u n c i l W o r k S e s s i o n - P r o j e c t U p d a t e 1 d a y Mo n 6 / 3 / 1 3 Mo n 6 / 3 / 1 3 25 Mu l t i - P u r p o s e H a l l / F u l l G y m P r i c i n g R e v i e w 1 d a y Mo n 6 / 3 / 1 3 Mo n 6 / 3 / 1 3 26 27 La s t D a y o f S c h o o l / G r o u n d B r e a k i n g 1 d a y Th u 6 / 6 / 1 3 Th u 6 / 6 / 1 3 28 Ow n e r / A r c h i t e c t / C o n t r a c t o r D r a w i n g R e v i e w 1 d a y We d 6 / 1 2 / 1 3 We d 6 / 1 2 / 1 3 29 Am e n d m e n t # 1 I s s u e d b y C M R 1 d a y Th u 6 / 1 3 / 1 3 Th u 6 / 1 3 / 1 3 30 31 To w n C o u n c i l M e e t i n g - A p p r o v e A m e n d # 1 1 d a y Mo n 6 / 1 7 / 1 3 Mo n 6 / 1 7 / 1 3 32 33 Is s u e G M P S e t f o r P e r m i t t i n g & B i d d i n g 1 d a y Tu e 6 / 1 8 / 1 3 Tu e 6 / 1 8 / 1 3 34 GM P B i d d i n g 18 d a y s Tu e 6 / 1 8 / 1 3 Th u 7 / 1 1 / 1 3 35 Pr e l i m i n a r y G M P I s s u e d b y C M R 1 d a y Mo n 7 / 1 5 / 1 3 Mo n 7 / 1 5 / 1 3 36 VE W i n d o w ( i f n e e d e d ) 12 d a y s Mo n 7 / 1 5 / 1 3 Tu e 7 / 3 0 / 1 3 37 GM P P e r m i t t i n g 10 d a y s Tu e 7 / 1 6 / 1 3 Mo n 7 / 2 9 / 1 3 38 GM P I s s u e d b y C M R 1 d a y We d 7 / 3 1 / 1 3 We d 7 / 3 1 / 1 3 39 40 Co n s t r u c t i o n 29 0 d a y s Tu e 6 / 1 8 / 1 3 Mo n 7 / 2 8 / 1 4 41 Si t e U t i l i t i e s 25 d a y s We d 6 / 1 9 / 1 3 Tu e 7 / 2 3 / 1 3 42 Ea r t h w o r k 25 d a y s We d 6 / 1 9 / 1 3 Tu e 7 / 2 3 / 1 3 43 Pi e r D r i l l i n g 25 d a y s Mo n 7 / 2 9 / 1 3 Fr i 8 / 3 0 / 1 3 44 45 To w n C o u n c i l W o r k S e s s i o n / M e e t i n g - G M P A p p r o v a l 1 d a y Mo n 8 / 5 / 1 3 Mo n 8 / 5 / 1 3 46 47 20 1 4 C l a s s e s B e g i n ( t e n t a t i v e d a t e ) 1 d a y Mo n 8 / 2 5 / 1 4 Mo n 8 / 2 5 / 1 4 Fe b r u a r y Ma r c h Ap r i l Ma y Ju n e Ju l y Au g u s t Se p t e m b Oc t o b e r NovembeDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugust We s t l a k e A c a d e m y Ph a s e O n e E x p a n s i o n Pa g e 1 Town of Westlake Item # 3 – Adjournment Back up material has not been provided for this item.