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Home My WebLink About10-20-15 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING October 20, 2015 PRESENT: Mayor Pro Tem Carol Langdon, Council Members, Michael Barrett, Alesa Belvedere, Rick Rennhack and Wayne Stoltenberg. Mayor Laura Wheat arrived at 6:08 p.m. ABSENT: OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorney Cathy Cunningham, Assistant Town Manager Amanda DeGan, Fire Chief Richard Whitten, Director of Public Works Jarrod Greenwood, Planning and Development Director Eddie Edwards, Communications & Community Affairs Director Ginger Awtry, Director of Human Resources & Administrative Services Todd Wood, Director of Facilities and Parks & Recreation Troy Meyer and Susan McFarland, Communications Specialist. Work Session 1. CALL TO ORDER Mayor Pro Tem Langdon called the work session to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Pro Tem Langdon led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE OCTOBER 20, 2015, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion regarding consent agenda items. Town Council Minutes 10/20/15 Page 1 of 6 4. REPORTS a. Presentation and discussion of the 3rd and 4th Quarter Performance Measures for Fiscal Year ending September 30, 2015. 5. DISCUSSION ITEMS a. Review and discussion of proposed Ordinance Regulating Smoking. Director Greenwood provided a copy of the Trails, Parks and Facilities map that will be attached to the ordinance. Discussion ensued regarding smoking on private property, private roads, the Fidelity campus, Deloitte University, and Marriott Solana. b. Review and discussion of a mutual boundary adjustment with the City of Southlake amending the Town Boundary Map. Director Greenwood provided a map of the subject property located off of Sam School Road adjoining the Southlake Meadows subdivision. Discussion ensued regarding the area Northwest of the proposed boundary adjustment, the access point to State Highway 114, and properties backing up to Terra Bella. c. Standing Item; Update and discussion regarding the Granada Development. Director Edwards and Greenwood provided an update regarding streetscaping, amenities along Davis Boulevard, depths of the ponds, plans received for Phase II, the chapel, and building pace. d. Standing Item; Update and discussion regarding the Entrada Development. Town Manager Brymer provided an overview of the weekly meetings, infrastructure updates, retaining walls, street design treatments, amending the SAP to fund the retaining walls and paving treatments, locations for public art opportunities, iterations of building elevations along Davis Boulevard, the order of buildings, ShopCo consulting firm, and the zoning ordinance. Town Council Minutes 10/20/15 Page 2 of 6 6. EXECUTIVE SESSION The Council convened into executive session at 6:09 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding possible fire station sites c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:18 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No necessary action taken as a result of executive session. 9. COUNCIL RECAP / STAFF DIRECTION No additional direction provided to staff. 10. ADJOURNMENT Mayor Wheat adjourned the work session at 8:18 p.m. Town Council Minutes 10/20/15 Page 3 of 6 Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 8:19 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry clarified the times of the Homecoming events Director Greenwood provided an update regarding the Annual Car Show. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minute from the September 14, 2015, meeting. b. Consider approval of the minutes from the September 21, meeting. c. Consider approval of Resolution 15-25, Authorizing the Town Manager to enter into an Interlocal Agreement with the City of Roanoke and Trophy Club Municipal Utility District No. 1 for Automatic Mutual Aid for Fire Emergencies. d. Consider approval of Resolution 15-28, Approving amendments to the Town of Westlake Personnel Manual. e. Consider approval of Resolution 15-29, Approving an Interlocal Agreement (ILA) for Automatic Aid between City of Keller and Town of Westlake. f. Consider approval of Resolution 15-30, renewing Blue Cross/Blue Shield as the Town's health insurance carrier. g. Consider approval of Resolution 15-31, Amending the Economic Development Agreement with the Marriott Solana. h. Consider approval of Ordinance 754, Approving a Mutual Boundary Adjustment and Amending the Town Of Westlake Official Town Limit Boundary Map. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 10/20/15 Page 4of6 5. CONTINUED CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE REGARDING A ZONING CHANGE FROM R 1 "ESTATE RESIDENTIAL" TO PD -6 "PLANNED DEVELOPMENT - SINGLE-FAMILY RESIDENTIAL DISTRICT KNOWN AS WESTLAKE MEADOWS." THE SUBJECT PROPERTY IS APPROXIMATELY 8.8 ACRES LOCATED EAST OF SAM SCHOOL ROAD AND NORTH OF THE TOWN LIMITS, FURTHER DESCRIBED AS TRACTS 7A1.7A1A1, 7A2, AND 7B OF THE RP ESTES SUBDIVISION, AND TRACTS 1A, AND 1A1 OF THE JAMES B MARTIN SURVEY. Director Edwards provided overview of the item and clarified that there would be no necessary action needed by the Council. Mayor Wheat continued the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. The Council took no action on this item. 6. DISCUSSION AND CONSIDERATION OF ORDINANCE 755, AMENDING CHAPTER 46, HEALTH AND SANITATION, ADDING ARTICLE VI, SECTIONS 46-180 THROUGH 46-183, REGULATION OF TOBACCO PRODUCTS AND SMOKING. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 755. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 7. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding possible fire station sites Town Council Minutes 10/20/15 Page 5 of 6 c. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 8. RECONVENE MEETING 9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Rennhack made a motion to approve a 4% salary increase for Town Manager Brymer beginning the next pay period and a one-time retention merit payment of $5,000.00. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 10. FUTURE AGENDA ITEMS No future agenda items. 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked fora motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:27 p.m. APPROVED BY THE TOWN COUNCIL ON NOVEMBER 16, 2015. ATTEST: Kell') Edward, Town Secretary Laura Wheat, Mayor Town Council Minutes 10/20/15 Page 6 of 6