HomeMy WebLinkAbout08-24-12 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
August 24, 2012
In Attendance: Charlotte Ryan, Kelly Cox, Sean Shope, Ken Gordon, Jeff Watson, Shelly Myers, Rebecca
Neidich, Leah Rennhack, Zan Jones. Guest: Andy Sedino
I. K. Cox called the meeting to order at 8:38 AM. Welcomed prospective Board member, Andy Sedino, and
new director, Rebecca Neidich.
II. Motion to approve minutes of June 8, 2012 meeting by C. Ryan, second by J. Watson. Motion carried.
III. Financial Report
• Activity was fairly quiet over the summer. Administrative account stands at $124,000 in cash and the
endowment at $600,000.
• Financial Statement format remains a challenge; will continue working on a more user- friendly version.
• Motion to transfer funds in Capital Campaign account to Town toward repayment of Utility Fund in the
amount of $24,423 by L. Rennhack. Second by K. Gordon. Motion carried.
• S. Shope shared draft of WAF Budget format for review and feedback.
• Motion to approve financials by K. Gordon. Second by L. Rennhack. Motion carried.
IV. Development Committee Report
• Blacksmith Annual Fund
• Pre - campaign gifts and pledges total $103k to date. Campaign officially runs October 1 -31.
• Will enlist Grade Captains to drive parent participation and help new families understand BAF.
• Several directors have volunteered to make thank you calls to donors.
• Suggested asking students why BAF funds are important to them for possible use in campaign
messaging.
Westlake Baja
• Golf will be a Big -Break style format. Suggested to have hosts /hostesses throughout the event
space to better guide guests.
• VIP tentatively scheduled for 9/27; suggested to have orientation upon entry to welcome and
give guests an idea of expectations of evening.
Financial Aid Scholarships
o The Foundation has been asked to help provide students with financial assistance for field trip
travel. K. Gordon and A. Sedino volunteered to organize a subcommittee to explore options.
V. Marketing Committee
• Year -in- review newsletter will be world - themed; projected mail date by Sept. 30 for delivery prior to
BAF launch.
• Weekly e- blasts are scheduled for upcoming events.
• Will be sending Academy alumni notes to area newspapers.
VI. Administrative Committee
Mr. Andy Sedino's application was presented to board. Motion to approve new member by K. Gordon;
second by C. Ryan. Motion carried.
Mrs. Karen Stoltenberg's application was presented to board. Motion to approve new member by K.
Gordon; second by Z. Jones. Motion carried.
Committee will meet in September and finalize proposed changes to WAF Bylaws, regulations
(policies and procedures), and Board orientation.
VII. Grants Committee
No grants reviewed this month
VIII. President Report
• The Academy recently updated its mission statement, so it bears reviewing the WAF mission to ensure
consistency.
• Motion to approve new Foundation mission statement to align with the Academy's mission statement
by C. Ryan; second by K. Gordon. Motion carried.
IX. Executive Director Report
• The Town will be discussing a possible gift of $400,000 to the Foundation's endowment fund.
X. Other Business
• J. Watson attended a recent Board of Trustees meeting and reported on school expansion.
o The school will examine the lottery /WA sibling parent notification process to allow placement
of new Westlake residents and new staff with children.
• Suggested exploring how the Foundation could assist in planning of school processes.
• K. Gordon suggested we seek testimonials from families who moved to Westlake specifically
so their children could attend the Academy.
The Academy budget has a $300,000 line item request from the Foundation in addition to $720,000
Blacksmith Annual Fund goal. The Foundation is awaiting a proposal to review.
XI. Next Meeting: September 14, 2012 — 8:30 AM in the Arts & Sciences conference room.
XII. R. Neidich moved to adjourn the Board meeting at 10:52 AM. Second by C. Ryan. Motion carried.