HomeMy WebLinkAbout10-05-15 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
October 5, 2015
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, Rick
Rennhack, and Wayne Stoltenberg.
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OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary
Kelly Edwards, Executive Principal & Director of Education Dr.
Mechelle Bryson, MYP Principal Dr. Andra Barton, DP
Principal/Coordinator Stacy Stoyanoff, College Counselor Carl
Tippen, Student Services Administrator Jennifer Furnish, Finance
Director Debbie Piper, Director of Information Technology Jason
Power, Director of Communications & Community Affairs Ginger
Awtry, Executive Director of the Foundation Dr. Shelly Myers,
and Communications Specialist Susan McFarland.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:03 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE OCTOBER 5, 2015, TRUSTEES
REGULAR MEETING AGENDA.
Discussion ensued regarding Item 3c, the State's definition of Bullying, and intimidation
verses motivation.
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4. REPORTS
a. Board Report regarding the Leaver Code Disaggregation report for 2014-2015.
Ms. Furnish answered the Board's questions and discussion ensued regarding the
number of residents that were leaving for other than relocations. Ms. Furnish
stated that families are looking at each child's potential and others leaving due to
building permit compliance.
Assistant to the Superintendent DeGan stated that diversity breakdown will be
provided at a future meeting.
S. DISCUSSION ITEMS
a. Discussion regarding the 5 -Year Westlake Academy DP evaluation report.
DP Coordinator Stoyanof provided a summation of the report.
Discussion ensued regarding all Programmees submitting in the same year, Special
Education IB accommodations regarding diplomas, percentage of accommodations,
current academic dishonesty policy, and the practice regarding missed
assignments.
b. Discussion regarding an amendment the ranking provisions in Graduation Policies
No. 6.04 and 6.04A.
DP Counselor Tippen provided a presentation and overview of the amendments.
Discussion ensued regarding the ranking information provided on the transcript by
Region 11, TEA's ranking procedures, path of the transcript, sending a letter to TEA
clarifying the academy's non ranking policy, dissemination of the amendments to
students and parents, number of students that attended top schools, and a future
update to policy 6.04A regarding discrepancies with House Bill 5.
c. Discussion regarding an amendment to the Attendance Policy 3.02 allowing the
Academy to withdraw students who do not comply with registration requirements
or are in non-attendance compliance at the start of school or at any time during the
school year.
Dr. Bryson provided an overview of the proposed amendment.
Discussion ensued regarding the need for the amendment, stabilizing the student
body, notification provided in the registration packet, backfill of vacancies
timeframe, on boarding process, and proactive messages provided to lottery
applicants.
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6. BOARD RECAP / STAFF DIRECTION
Provide a diversity breakdown including surrounding districts, if possible.
Determine the SPED accommodations that may be provided for IB exam.
Communicate the ranking of students to parents and update the Board regarding
conversations with Region 11 to remove quartile's ranking from WA transcripts.
7. ADJOURNMENT
President Wheat adjourned the work session at 6:09 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:16 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
No one addressed the Board at this time.
3. CONSENT AGENDA
a. Consider approval of the minutes from the September 14, 2015, meeting.
b. Consider approval of the minutes from the September 21, 2015, meeting.
c. Consider approval Resolution 15-15, Amending the definition in the Bullying
Policy.
d. Consider approval of Resolution 15-16, Amending the ranking provisions in
Graduation Policies 6.04 and 6.04A.
e. Consider approval of Resolution 15-17, Amending Attendance Policy 3.02.
MOTION: Trustee Rennhack made a motion to approve the consent
agenda. Trustee Belvedere seconded the motion. The motion
carried by a vote of 4-0.
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Dr. Bryson and Dr. Barton provided a presentation and overview of the trips.
President Wheat encouraged staff to reach out to Congressman Burgess's office
regarding the trip itinerary for Grade 8 students.
Discussion ensued regarding international travel, security concerns, travel insurance,
travel costs, scholarship opportunities for students and fundraising opportunities.
MOTION: Trustee Belvedere made a motion to approve the trips for Grade
8 and Grade 10. Trustee Stoltenberg seconded the motion. The
motion carried by a vote of 4-0.
S. BOARD CALENDAR
Assistant to the Superintendent DeGan provided an overview of upcoming events.
6. FUTURE AGENDA ITEMS
No future agenda items for discussion.
7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 4-0.
President Wheat adjourned the regular session at 6:45 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 2, 2015.
ATTEST:
Laur Wh President
Kelly dwardsy oard Secretary
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