HomeMy WebLinkAbout08-12-11 WAF Min WESTLAKE ACADEMY FOUNDATION
Board Meeting
August 12, 2011
Attending: Charlotte Ryan,Kelly Cox, Leah Rennhack, Casey Paulson,Rob Scott,Zan Jones,Kevin Hansen,
Shelly Myers, and guest,DP Math teacher Simon Aisthorpe.
I. K. Cox called the meeting to order at 8:42 AM. Welcome to new Board member Zan Jones,who is already
actively involved on the Marketing Committee.
1I. Superintendent's Report
• No report.
1I1. Motion to approve Minutes of June 10, 2011 meeting by C. Paulson, second by R. Scott. Minutes approved
as submitted.
IV. Financial Report
• S. Myers presented the financials in absence of a Treasurer; we are reaching out to our banks for
potential candidate.
• S. Myers will draft an annual budget and ask the Town if their system can provide budget-to-actual
financial reports.
• We need to aggressively pursue outstanding Capital Campaign payments, involving Board members in
contacting delinquent donors, as appropriate. Administrative Committee will draft process.
• Motion to approve by C. Ryan, second by L. Rennhack. Financials approved as submitted.
V. Fund 100 Grant Recipient Report
• Mr. Simon Aisthorpe, DP Math teacher, shared his experience at Conference for Advancement of Math
Teaching. He attended 19 different sessions over three-day training, receiving great, immediately
applicable lesson plans and information. A more formal process for sharing conference learning with
other faculty members needs exploring.
V1. Investment Committee
• Gary Walsh with Luther King Capital Management discussed endowment investing, emphasizing a
focus on the goals/origins of donors' contributions. He encouraged an examination of asset allocation
mix using historical returns as a guide.
VII. Programs&Allocations Committee
• S. Myers presented 2011-12 Funding Assistance request from Superintendent's office as supplemental
budget funding.
• Whole School Professional Development: Professional development for 27 teachers from
PYP, MYP, and DP. Motion to approve by R. Scott, second by C. Paulson. Approved for
$66,000.00.
• Mathematics Support Teacher: New full-time position supporting G5-G10 students in all
math subjects. Motion to approve by R. Scott,second by C. Ryan.Approved for$35,000.00.
• License for Rosetta Stone: Ongoing use in Spanish curriculum. Motion to approve by R.
Scott, second by C. Ryan. Approved for$15,000.00.
• Technology for the Next Generation: Hardware and software purchases including laptops,
iPads, and Mimio whiteboards. Motion to approve by R. Scott, second by L. Rennhack.
Approved for$100,000.00
VII. Westlake Baja Update
• Distributed packet of materials for review.
• Scott& Scott will return as Presenting Sponsors and Society Life as media sponsors.
• Promotional efforts will include a "Favorite Teacher" video contest (win iPad2), a Facebook "Like"
contest (weekly winner of Baja ticket), and Blacksmith Annual Fund "Early Bird Donor" drawing at
Back-to-School events(win Baja ticket).
VI. Nomination Committee
• Ken Gordon's application was reviewed and presented for service. R. Scott moved to approve the
nomination of K. Gordon; second by C. Ryan. Motion passed unanimously.
IX. President's Report
• The Memorandum of Understanding (MOU) between WA and WAY as well as a revised Job
Description for the WAF Executive Director/WA Director of Development was presented for approval.
Motion to approve both documents by R. Scott, second by K. Hansen. Motion carried.
X. Executive Director Report
• No report.
XI. Next Meeting: September 16,2011 —8:30 AM in the Arts& Sciences conference room.
XII. K. Cox moved to adjourn the Board meeting at 10:15 AM. Second by L. Rennhack. Motion carried.