HomeMy WebLinkAbout02-17-12 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
February 17, 2012
Board Members in Attendance: Sean Shope, Casey Paulson, Kelly Cox, April Gallagher, Zan Jones, Charlotte
Ryan, Rob Scott, Jeff Watson, Leah Rennhack, Shelly Myers
Guests: Livia Miller
I. K. Cox called the meeting to order at 8:40 AM.
II. Motion to approve Minutes of January 13, 2012 meeting by S. Shope, second by C. Ryan. Motion carried.
III. Financial Report
• S. Shope presented financial statement ending January 31, noting $56,000 in unrestricted funds and
$580,000 in endowment.
• R. Scott requested current accounts receivable. S. Myers will ask D. Piper the source of $47,918 in
pledges and current outstanding debt. We need to determine follow-up and debt collection measures.
• S. Shope compared last 5 years’ audits with financial outcomes, and determined them to be favorable.
• Motion to approve financials by C. Ryan, second by C. Paulson. Motion carried.
IV. Gallery Night Report
• Extremely positive feedback received re. the Sponsor VIP Party.
• Would like to showcase in-kind donors with videos or “commercials,” perhaps during the event and/or
on website and Facebook.
• The school requested a Library Media Resource Center as this year’s Fund -An-Item. An artist’s
concept or architectural rendering may help better present the project, which will include a wall-
mounted Scrabble Board. K. Cox will reach out to some potential contacts.
V. Marketing Committee
• Z. Jones shared that the partnership with the Westlake Public Art Society (WPAS) has provided a great
storyline for local media. Will continue looking for various ways to highlight the artists-in-residence as
well as art being integral to the WA curriculum.
• Will discuss in-kind 2-page spread on sponsors, artists and event photos with Society Life, perhaps to
include a n editorial on the WPAS partnership.
• Work has begun on the Spring newsletter with a late-April delivery date.
• C. Paulson suggested beginning work on donor “gift bundling” for 2012-13, the school’s 10-year
anniversary. Must identify key donors and the value-added packages for donors committing to support
several WAF campaigns in one year.
VI. Investment Committee
• No report.
VII. Grants Committee
• Guest teacher, Livia Miller, 7th grade English, reported on her grant -funded IB trip to China last
summer. Of particular note was the seeming close-mindedness of Americans and being “trapped” in
our ways of thinking. As such, she will encourage students to examine others ’ situations and better
develop empathy. Ms. Miller was grateful for the opportunity to experience another culture and came
away with many great examples to share with students.
• Grant -funded travel to the Boston employment fair was canceled given the success of the London
employment fair.
VIII. President’s Report
• The WAF has partnered with the HOC to co-host a Teacher Appreciation event on February 10. WAF
will take the opportunity to recognize grant recipients.
IX. Executive Director Report
• No report
X. Other Business
• J. Watson shared that the private tours given to prospective new residents of Westlake have been very
successful. He will work to identify process to let WAF know when a toured family commits, so that
we can begin building a relationship. J. Watson will also begin to cultivate current WA families living
in Vaquero who would be willing to connect with new Academy families.
XI. Next Meeting: March 9, 2012 – 8:30 AM in the Arts & Sciences conference room.
XII. C. Paulson moved to adjourn the Board meeting at 10:00 AM. Second by L. Rennhack. Motion carried.