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HomeMy WebLinkAbout01-21-09 WPAS MinMINUTES PUBLIC ART SOCIETY OF WESTLAKE BOARD MEETING JANUARY 21, 2009 PRESENT: Michelle Corson, Mike Silliman, Kelly Cox, Shannon La Rue, Debra Hale, Leah Rennhack, Kay Anderson ABSENT: Dave Rollins and Mary Petty CALL MEETING TO ORDER The meeting was called to order at 7:10 PM. MEETING WITH ALDERMEN Michelle suggested that the board meet with the Town's Aldermen at least once a year to keep the Aldermen updated on the Public Art Society's projects and goals. A specific date and time was not designated. However, when appropriate, the Aldermen will be told that the PAS board would like to defer using the $10,000 this year. BY-LAWS Michelle distributed a draft of the by-laws to the board members. The by-laws were drafted by Judge Brad Bradley. Michelle asked the board members to review the draft and present their comments at the next meeting. Also, she offered to scan the Town's new policies and send the document to the board members via email. ARTS EVENTS FOR 2009 Until Kelly has further conversation with the documentary film maker for the Crow Collection, the viewing of the film as an event will be postponed. An event with the flamenco dancers will be planned for the spring. Kelly informed the board that this event would cost $1500 plus tip. And the food and drinks would be an additional cost. The board members discussed the possibility of charging members $175 for this event and non-members $200. MEMBERSHIP DRIVE The board members agreed to meet at Mike's conference room on Friday, February 6, to assemble the cards and membership letters that will be distributed to each home in the Town. The board members who live in Westlake will hand deliver the letters and cards. Michelle offered to modify the membership form that will be included with the cards. The board members agreed to deliver the cards by February 10. MEETING WITH PATRICIA MEADOWS The board members discussed the possibility of meeting with Patricia Meadows in Dallas, although no date was set. MINUTES FROM DECEMBER Shannon motioned to approve the minutes and the motion was seconded by Debra. All were in favor. TREASURER'S REPORT A motion was made by Leah and seconded by Shannon to approve the budget subject to review of the Admin. number on the report. All were in favor. PAINTING DONATION TO WESTLAKE ACADEMY The painting will be presented at the V.I.P. event, which will be held before Gallery Night. UPDATES TO WEBSITE A question was raised about the list of board members on the website. The board will ask Dave to update the list. /_l13MIp R01551CIL41 The meeting adjourned at 9:54 PM. The next meeting will be held at Kay Anderson's home on Wednesday, February 6.