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HomeMy WebLinkAbout11-18-08 WPAS MinPublic Art, Sock,ty MINUTES PUBLIC ART SOCIETY OF WESTLAKE BOARD MEETING NOVEMBER 18, 2008 PRESENT: Michelle Corson, Mike Silliman, Kelly Cox, Shannon LaRue, Dave Rollins, Debra Hale, Kay Anderson ABSENT: Leah Rennhack, Mary Petty CALL MEETING TO ORDER The meeting was called to order at 7:10 PM 2. PAINTING FOR GALLERY NIGHT Debra stated that the artist, Dennis Faris, has received the first payment installment of $1,000. When Mr. Faris completes the painting, he will receive the $1,000 balance. Debra will bring the painting to the next board meeting in December. Shannon and Kelly confirmed that the framing will be donated by the company, Fast Frame. Fast Frame is donating all framing for the paintings given to Gallery Night. The board then discussed the cards that will be printed with the painting on the front. Kelly recommended that the cards be made into note cards and used for stationery instead of Christmas cards as previously suggested. The note cards can then be given as gifts to members or new members. Also, current board members can use the note cards to write notes and thank you notes. All board members agreed to print the cards as stationery instead of Christmas cards. The board members agreed the painting should be on the front of the card and the Westlake PAS logo should be on the back. Fundraising A discussion about fundraising followed. Kelly suggested two ideas for events to raise money. First, she offered to have a screening of the Crow Collection at her home. She is a good friend of the woman who made the documentary about the Crow Family art collection. She indicated that this could be an event for the spring of 2009. Kelly's other idea for fundraising involves an event to watch flamenco dancers. She knows of a flamenco dance company that will agree to perform. This performance could possibly be a fundraising event for the fall of 2009. All board members were pleased with her ideas and encouraged her to pursue these possibilities. I' • Shannon created an RFQ and requested edits from the board members. She will incorporate the edits for a final version. A motion was made by Kelly to approve the rough draft of the RFQ and seconded by Mike. Michelle said that a form to be filled out by inquiring artists should be made available online on the web site. She said she would check her files for an example. 4. SITE MEETING WITH HOBBES VINCENT AND MICHAEL GRAY Kay scheduled a meeting with the artist, Hobbes Vincent, and his representative, Michael Gray, on Saturday, November 22, at 3:00 PM. She stated that the meeting was open to all board members. Michelle and Dave said they would attend. Kelly said she would possibly attend. She indicated that she would be meeting with the Dallas artist, George Davis, on Thursday, November 20. If Mr. Davis is a good fit for the Westlake project, she will ask him to attend the site meeting as well. 501(c)3 UPDATE No update was presented. Mary Petty was absent. 6. TREASURER'S REPORT Dave presented the budget for the period of October 20 through Novemberl8. The budget reflected the total cash on hand, no new members and no new donations. A discussion followed about administrative cost and what the amount represents. This amount provides an administrative fund for future projects. A motion was made by Kelly and seconded by Mike to approve the budget. ADJOURNMENT Debra again stated that she would bring the painting to the next meeting. She also said she would bring a mock up of the back of the note card. Shannon stated she will send a new version of the RFQ to all board members. The meeting was adjourned at 8:15.