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HomeMy WebLinkAbout11-15-05 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL SOCIETY BOARD MEETING NOVEMBER 15, 2005 PRESENT: President Kelly Bradley and Board members Vickey Smith, Tom Allen Ruby Held, Jean Dwinnell, Town Liaison Carolyn Sims, and Pathfinder Editor Joyce Roach ABSENT: Board members Allen Heath, Stephen Thornton, and Jack Wiesman OTHERS PRESENT: 1. CALL TO ORDER President Bradley called the meeting to order at 6:16 p.m. 2. SECRETARY'S REPORT — Jean Dwinnell a. Minutes Ms. Smith moved, Mr. Allen seconded the motion to approve the Minutes of the Westlake Historical Society held August 1, August 17, and October 3, 2005 as presented. There was no discussion and President Bradley declared the motion carried unanimously b. Membership Secretary Jean Dwinnell advised the Board that the current membership was 74. 3. TREASURER'S REPORT — Tom Allen The Board reviewed the report as presented and discussed the FY 200512006 budget. 4. ANNUAL MEETING REPORT -- Vickey Smith Ms. Smith reported on the recent Annual Meeting. She advised that there were approximately 50 people in attendance and that there was plenty of wine and food. Ms. Smith thanked everyone on the Board for assisting with the Annual Meeting and advised that she and President Bradley had sent "thank you" notes. Discussion was held regarding the issues with the location of the Annual Meeting including the difficulty the elderly had getting to the building from the parking lot and the lack of signage. It was the consensus of the Board to include a map with the invitation to future meetings. 5. PRESIDENT'S REPORT — Kelly Bradley a. Newsletter There was no discussion held on this item. b. Pathfinder - distribution President. Bradley invited the Board members that were available to stay after the meeting to prepare the Pathfinderfor mailing. C. Correspondence from other historical societies President Bradley distributed newsletters from other Historical Societies and read an invitation to Christmas and a 30 -Year Celebration at Tarrant County. d. First American as possible sponsors President Bradley advised the Board that she had scheduled a meeting with First American to discuss their need for pictures and our need for a sponsor for the History Book. She further advised that she would be meeting with Texas Bank and Fidelity as well to discuss sponsorship. 6. EDITOR'S REPORT — Joyce Gibson Roach a. Pathfinder - editorial There was no discussion held on this item. b. Historical "5& Year" Book Discussion was held regarding cost, anticipated date of completion, sponsors, editors to handle different portions of the book, a questionnaire for residents only, and the location of the family histories in the book. Ms. Roach advised that she would be handling the book with each of the assigned Editors one on one and that a "kick-off' meeting might be in order sometime in early January with the Mayor, Town Manager, and the Board of Aldermen. 7. NEW BUSINESS a. Next regular meeting date/time Ms. Smith moved, Mr. Allen seconded the motion to suspend the December meeting. There was no discussion and President Bradley declared the motion carried unanimously. 8. ADJOURN There being no further business, President Bradley declared the meeting adjourned at 7:35 p.m. A OVED BY THE HISTORICAL SOCIETY BOARD ON THE T DAY OF , 2006. J !�� S�l Kelly Brad y, President ATTEST: JeW Dwinnell, TFiMC, CMC, Town Secretary