HomeMy WebLinkAbout12-04-07 WHPS MinMINUTES OF THE
WESTLAKE HISTORICAL PRESERVATION SOCIETY
BOARD MEETING
DECEMBER 4, 2007
PRESENT: President Kelly Bradley and Board Members Allen Heath, Stephen
Thornton, Jack Wiesman, Teresa Walton, and Sharon Sanden
ABSENT: Kristi Layton, Michelle Corson and Ruby Held
OTHERS PRESENT: Joe Hennig, Interim Town Manager, Joyce Roach, Ed Williams
and Wade Grout from The Donning Company, Publishers and
Mayor Scott Bradley
1. CALL TO ORDER
President Bradley called the meeting to order at 4:15 p.m.
2. TREASURER'S REPORT
President Bradley indicated that no Treasurer's Report would be presented as
Kristi Layton is unable to attend. Treasurer's Report to be read at next meeting.
3. APPROVAL OF MINUTES
President Bradley indicated that no Minutes would be presented as Michelle
Corson is unable to attend. Minutes to be read at next meeting.
4. OLD BUSINESS
MOTION: Member Thornton made a motion that the WHPS reimburse Allen
Heath for equipment purchases of the phones, internet router,
cables used in setting up the WHPS History museum in the amount
of $117.35 for work on phones and computers etc. Member
Walton seconded the motion. The motion carried unanimously.
5. PRESIDENT'S REPORT
President Bradley introduced Ed Williams and Wade Grout from The Donning
Company, Publishers for the 50th Anniversary History book for the Town of
Westlake
Mr. Williams said The Donning Company has been in business for 35 plus years
and has published 1700 plus titles.
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Mr. Williams said that 3 things control the price of the book.
1. Size of the Publication
2. Quantity of books
3. Color photography and how many pages
Westlake has chosen quality upgrades and he brought 3 different shapes of books
to choose from being portrait, landscape and square. Many questions were asked
of Mr. Williams and considerable discussion took place. He also pointed out that
we get 4 looks before the book goes to print. The prices are from submitted
prices of August of 2007. Mr. Williams also pointed out that a good presale is 20
— 25 % of the order and if we presale more ahead of printing we can order more
books.
MOTION: Allen Heath moved to purchase from The Donning Company a
total of 1250 history books to be printed on 9.5" x 9.5' paper, at a
cost not to exceed $42.20 per book, and to bind 100 of these in
upgraded bonded leather at an upcharge of $19.53 each. Sharon
Sanden seconded the motion. After discussion, the motion passed
with 5 voting for. Jack Wiesman abstained with a statement that
he approved of the purchase, but preferred the 8.5" x 11" size over
the 9.5" x 9.5" size.
We also discussed the overrun/under run charges/credits? On the 1250 books,
that could be an extra 93 that we get to pay for ... or almost another $4,000 at the
end when we get the bill at the end. We will see when Kelly gets the contract if
he lowered the percentage or left it at the 7.5%. It was not in the motion as
overrun/under runs are expected in publishing.
6. ADJOURNMENT
The next meeting will be Monday, January 7th at 6 p.m.
MOTION: Member Walton motioned to adjourn. Member Bradley seconded
and the meeting was adjourned at 6:00 p.m.