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HomeMy WebLinkAbout10-16-07 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD MEETING OCTOBER 16, 2007 PRESENT: President Kelly Bradley and Board Members Ruby Held, Allen Heath, Kristi Layton, Jack Wiesman, and Michelle Corson. ABSENT: Sharon Sanden, Stephen Thornton OTHERS PRESENT: NA 1. CALL TO ORDER President Bradley called the meeting to order at 6:25 p.m. 2. TREASURER'S REPORT Kristi Layton indicated that no Treasurer's Report would be presented as Debbie Piper was too busy with the Town's budget process. A report will be presented at the next meeting. 3. CONSIDER APPROVAL OF MINUTES — SEPT. 25, 2007 MEETING President Bradley introduced the item. MOTION: Member Heath made a motion to approve the minutes of the September 25, 2007 meeting. Member Layton seconded the motion. The motion carried unanimously. 4. DISCUSS ANNUAL FALL MEETING Members Layton and Corson presented an overview of the plans for the meeting indicating that the meeting will focus on the new museum and Solana. President Bradley suggested offering a bound copy of the Pathfinder as a gift to Maguire Partners for their help with the museum and in honor of Solana and the members were in favor. A discussion ensued regarding nominations for the annual awards. The following motions were made: Westlake Historical Preservation Society Page 2 of 3 October 16, 2007 MOTION: Member Heath made a motion that Sharon Sanden receive the Volunteer of the Year award. Member Corson seconded the motion. The motion carried unanimously. MOTION: Member Held made a motion that Troy Meyer receive the Citizen of the Heart award. Member Heath seconded the motion. The motion carried unanimously. MOTION: Member Corson made a motion that Trent Petty receive the Joyce Roach award. Member Layton seconded the motion. The motion carried unanimously. 5. PRESIDENT'S REPORT A. Museum Update: President Bradley indicated that Georgia Caraway's husband had passed away and that, in her place, Kim Cupit will come to the museum on October 29th to meet with us. MOTION: Member Corson made a motion that the WHPS send a $100 as a memorial for Mr. Caraway to the Denton County Museum. President Bradley seconded the motion. The motion carried unanimously. President Bradley indicated that Phyllis McConnell might be able to help with the museum setup. A workday will be established prior to October 29th. Troy Meyer is working on signage. President Bradley is to check on glass for the time capsule. MOTION: President Bradley made a motion that the WHPS approve an expenditure up to $1500 for a completed glass enclosure for the time capsule, but agreed to get several quotes for the lowest price possible. Member Heath seconded the motion. The motion carried unanimously. Member Held brought up the idea of holding classes in the museum, perhaps one a quarter, which could be a revenue generator. B. Arbor Day & Grandparents Day: President Bradley indicated that the WHPS had a presence at both events and passed out many copies of the Pathfinder which featured Westlake Academy to grandparents. C. History Book: President Bradley wants to do a letter explaining to residents where things stand with the book and inviting any last-minute bios. The book will be ready for printing within a week or two. President Bradley presented information about options on binding and indicated Westlake Historical Preservation Society October 16, 2007 Page 3 of 3 Ramer Bookbinders could do a high quality leather bound book for approximately $100 per book or Donning Company could do a bonded leather book that will cost between $40 and $47 per book, which we would sell for $50 each. The quantities being considered are 1,000 to 1,500. Considerable discussion ensued about the type of cover to use and the cost of the books. As the members could not agree at this point on binding options and number of copies, President Bradley asked if the WHPS could approve naming Donning the publisher of choice. MOTION: Member Heath made a motion to name Donning Company as the publisher of choice for the WHPS history book. Member Layton seconded the motion. The motion carried unanimously. 6. ADJOURNMENT The next meeting will be the Fall Annual meeting on November 8, 2007. MOTION: Member Held motioned to adjourn. Member Corson seconded and the meeting adjourned at 8:00 p.m. APPROVED BY THE BOARD ON NOVEMBER 8, 2007.