HomeMy WebLinkAbout09-25-07 WHPS MinMINUTES OF THE
WESTLAKE HISTORICAL PRESERVATION SOCIETY
BOARD MEETING
SEPTEMBER 25, 2007
PRESENT: President Kelly Bradley and Board Members Stephen Thornton, Sharon
Sanden, Allen Heath, Kristi Layton, Jack Wiesman, Theresa Walton, and
Michelle Corson.
ABSENT: Kim Sutter
OTHERS
PRESENT: Joyce Roach
1. CALL TO ORDER
President Bradley called the meeting to order at 6:05 p.m.
2. TREASURER'S REPORT
Kristi Layton indicated that no Treasurer's Report would be presented as Debbie
Piper was too busy with the Town's budget process. A report will be presented at
the next meeting.
3. CONSIDER APPROVAL OF MINUTES — JUNE 18, 2007 MEETING
President Bradley introduced the item and discussion ensued. Member Sanden
questioned the comment that biographies were potentially not going to be
included in the history book and stated that she wanted them in. President
Bradley indicated that some additional people wanted theirs included and asked
for a motion on the minutes.
MOTION: Member Sanden made a motion to approve the minutes of the
August S, 2007 meeting. Member Weisman seconded the motion.
The motion carried unanimously.
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September 25, 2007
4. RECAP WESTLAKE HERITAGE EVENT
President Bradley extended a thank you to Member Sanden for her efforts on the
time capsule and stated that she had a quote for the glass enclosure but had not
-reviewed it yet. Member Sanden said that photos of the event were posted on the
www.timecapsulesine.com website. Member Thornton inquired as to whether all
bills had been paid associated with the event. Member Layton agreed to follow
up with Debbie Piper at the Town to make sure that we were current on all bills
associated with the event.
5. CONSIDER ESTABLISHING A REGULAR MEETING SCHEDULE
President Bradley asked the board whether a consistent meeting schedule should
be adopted and the idea of having the meeting on the third Thursday at 6:15 was
proposed. The Fall Annual Meeting was set for November 8th at 6:00.
6. PRESIDENT'S REPORT
A. Museum Update: Member Weisman indicated he was meeting with
Georgia Caroway, curator of the Denton Museum to provide guidance on
setting up the museum. Discussion ensued about hiring Vickey Smith to
try to set up the office portion of the museum space on the weekends.
Member Heath made a motion that we ask Vickey Smith to work for the
museum on a temporary basis, setting up the back office portion. Member
Corson seconded and the motion carried unanimously. Member Thornton
then commented that he would like to see continuity if we hire someone to
help establish the museum. Member Layton indicated that Maguire is
getting a large cedar sign that will say "Westlake History Museum" to be
posted at the site and that the door will say "WHPS office."
B. History Book Update: Joyce Roach presented a book update and indicated
that the book currently has 168,000 words and will likely have 2,000
more. There are over 150 maps/photos/exhibits and most of the historical
references are based on primary resources. She still is in need of certain
items from people in the town, including the mayor and Trent Petty.
C. Fall Annual Meeting: President Bradley indicated that Member Corson
would chair the event. Member Corson asked Member Layton to co-chair,
which she agreed to. President Bradley requested nominations for the two
awards which will be presented at the meeting. President Bradley
indicated that Classic Cafe and Diegos would donate wine and asked
Member Layton to check on the Marriott's construction progress as a
possible venue.
D. Other: President Bradley indicated that Kim Sutter and Vickey Smith
would not be able to serve on the board of the WHPS any longer and the
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September 25, 2007
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members expressed gratitude for their service. Member Corson agreed to
take minutes for the board. President Bradley showed the board the
$20,000 check received as a donation from Fidelity.
7. ADJOURNMENT
The next meeting was scheduled for October 16th at 6:15 p.m.
MOTION: Member Heath motioned to adjourn. Member Weisman seconded
and the meeting adjourned at 7:30.
APPROVED BY THE BOARD ON OCTOBER '16, 2007.
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Kelly Bradley, President -"