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HomeMy WebLinkAbout09-25-07 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD MEETING SEPTEMBER 25, 2007 PRESENT: President Kelly Bradley and Board Members Stephen Thornton, Sharon Sanden, Allen Heath, Kristi Layton, Jack Wiesman, Theresa Walton, and Michelle Corson. ABSENT: Kim Sutter OTHERS PRESENT: Joyce Roach 1. CALL TO ORDER President Bradley called the meeting to order at 6:05 p.m. 2. TREASURER'S REPORT Kristi Layton indicated that no Treasurer's Report would be presented as Debbie Piper was too busy with the Town's budget process. A report will be presented at the next meeting. 3. CONSIDER APPROVAL OF MINUTES — JUNE 18, 2007 MEETING President Bradley introduced the item and discussion ensued. Member Sanden questioned the comment that biographies were potentially not going to be included in the history book and stated that she wanted them in. President Bradley indicated that some additional people wanted theirs included and asked for a motion on the minutes. MOTION: Member Sanden made a motion to approve the minutes of the August S, 2007 meeting. Member Weisman seconded the motion. The motion carried unanimously. Westlake Historical Preservation Society Page 2 of 3 September 25, 2007 4. RECAP WESTLAKE HERITAGE EVENT President Bradley extended a thank you to Member Sanden for her efforts on the time capsule and stated that she had a quote for the glass enclosure but had not -reviewed it yet. Member Sanden said that photos of the event were posted on the www.timecapsulesine.com website. Member Thornton inquired as to whether all bills had been paid associated with the event. Member Layton agreed to follow up with Debbie Piper at the Town to make sure that we were current on all bills associated with the event. 5. CONSIDER ESTABLISHING A REGULAR MEETING SCHEDULE President Bradley asked the board whether a consistent meeting schedule should be adopted and the idea of having the meeting on the third Thursday at 6:15 was proposed. The Fall Annual Meeting was set for November 8th at 6:00. 6. PRESIDENT'S REPORT A. Museum Update: Member Weisman indicated he was meeting with Georgia Caroway, curator of the Denton Museum to provide guidance on setting up the museum. Discussion ensued about hiring Vickey Smith to try to set up the office portion of the museum space on the weekends. Member Heath made a motion that we ask Vickey Smith to work for the museum on a temporary basis, setting up the back office portion. Member Corson seconded and the motion carried unanimously. Member Thornton then commented that he would like to see continuity if we hire someone to help establish the museum. Member Layton indicated that Maguire is getting a large cedar sign that will say "Westlake History Museum" to be posted at the site and that the door will say "WHPS office." B. History Book Update: Joyce Roach presented a book update and indicated that the book currently has 168,000 words and will likely have 2,000 more. There are over 150 maps/photos/exhibits and most of the historical references are based on primary resources. She still is in need of certain items from people in the town, including the mayor and Trent Petty. C. Fall Annual Meeting: President Bradley indicated that Member Corson would chair the event. Member Corson asked Member Layton to co-chair, which she agreed to. President Bradley requested nominations for the two awards which will be presented at the meeting. President Bradley indicated that Classic Cafe and Diegos would donate wine and asked Member Layton to check on the Marriott's construction progress as a possible venue. D. Other: President Bradley indicated that Kim Sutter and Vickey Smith would not be able to serve on the board of the WHPS any longer and the Westlake Historical Preservation Society September 25, 2007 Page 3of3 members expressed gratitude for their service. Member Corson agreed to take minutes for the board. President Bradley showed the board the $20,000 check received as a donation from Fidelity. 7. ADJOURNMENT The next meeting was scheduled for October 16th at 6:15 p.m. MOTION: Member Heath motioned to adjourn. Member Weisman seconded and the meeting adjourned at 7:30. APPROVED BY THE BOARD ON OCTOBER '16, 2007. f Kelly Bradley, President -"