Loading...
HomeMy WebLinkAbout09-07-06 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL SOCIETY BOARD MEETING SEPTEMBER 07, 2006 PRESENT: President Kelly Bradley and Board Members Jack Wiesman, Allen Heath, Stephen Thornton, Ruby Held, Sharon Sanden, Jean Dwinnell, and Pathfinder Editor Joyce Roach ABSENT: Board Members Kristi Layton OTHERS PRESENT: Sandi Holzgraefe and Vickey Smith 1. CALL TO ORDER President Bradley called the meeting to order at 6:05 p.m. and introduced Sandi Holzgraefe. Sandi shared with the Board about a rose garden she planted in memory of her Mother. Sandi added that she would be glad to plan a rose garden for the Town of Westlake. 2. SECRETARY'S REPORT — Jean Dwinnell Minutes Mrs. Held moved, Mr. Weisman seconded the motion to approve the minutes of the Historical Society meetings held on May 1 and May 22, 2006. There was not discussion and the motion crried unanimously. 3. TREASURER'S REPORT Kristi Layton will act as treasurer until further notice. President Bradley reported the Society currently has approximately $13,000 in their account. Discussion was held regarding the recent dollars spent and dollars to be spent for the following: signs and banners, upcoming wine and cheese reception, possible Christmas band, history book, and possible planting of trees and roses on campus for the 50th Year Celebration. 4. PRESIDENT'S REPORT — Kelly Bradley President Bradley reviewed what has been done so far for the 50th Year Birthday Celebration. Discussion ensued concerning a possible post card mail out asking for volunteers for all upcoming events. Discussion was held concerning the upcoming November 6th Annual meeting. A chairperson is still needed. Invitations are ready for printing and Wells Fargo will take care of the postage. The Society would like the Marriott to cater and provide wine, cheese, and fruit as the main refreshments. Mr. Allen asked about having a slide show and/or some kind of audio visual presentation at the annual meeting. Discussion ensued concerning the Speaker for the annual event. Mr. Wiesman and Ms. Roach agreed to bring together the Bill Huffman family story and details of where the old Huffman home was originally located. Also, it was suggested that someone from First American could be the speaker. Mrs. Layton mentioned that she would talk with personnel from the Marriott and Diego's regarding the catering while also checking with First American for their policy on serving wine at their facility. Discussion was help concerning any possible awards and recipients for the Citizen of the Heart award, a LegacyAward or a Citizen of the Year award. Mr. Thornton volunteered to check with Westlake Academy for any possible musicians for the event. The program order was discussed for the annual meeting. Mrs. Bradley announced that she has delivered the invitations to Alpha Graphics and the Society will be mailed to all members, Town residents, and neighboring Historical Boards. The invitations will be mailed out by October 15 through the 20th; about 3 weeks prior to the event. 5. DECORATION DAY An announcement was made for any pictures of Decoration Day to please be made available to the Society for display. 6. EDITOR'S REPORT History Book Mr. Wiesman made the announcement that a leather bond edition of the history book be available for an additional $75-100. Ms. Roach stressed that she is continuing to work on the history book and is receiving pictures. She is still in need of a time line and is unable to identify that Amon Carter had a place in Westlake. Ms. Roach informed the Board that she has successfully received the ISBN numbers for the history book. i. JOT" CELEBRATION/FIRST AMERICAN The Time Capsule Chair, Ms. Sanden, shared with the Board the necessity for the decisions of what will be placed in the time capsule, the size, cost and materials of the time capsule, and where to place the sealed time capsule. Ms. Sanden asked the Board to think of any other items of interest and to please add to the list of possibilities. The Time Capsule committee will be reporting back to the Society secretary with their recommendations for the size, cost and burial of the time capsule. 8. SOCK HOP Discussion ensued concerning the chairperson for this event. Ms. Claudia Ourthe- Cabale was suggested and will be asked if interested. 9. NEW BUSINESS Discussion ensued concerning the Town Christmas Tree Lighting. The Society plans to sell Ms. Roach's books and the possibility of having the Cowtown Opry perform. Mr. Thornton suggested the Society spend a maximum of $500. President Bradley made the motion to contact Cowtown O pry at $500 for a 30 minute or so performance and Ms. Sanden seconded the motion. The motion carried unanimously. Discussion was held concerning the possible purchase of an old church in Trophy club. Grants could be applied to purchase and move the church to Westlake. Another discussion ensued the creation and progress of the Junior Historian Club. The idea is to obtain a faculty advisor with President Bradley and Ms. Roach advising. There has already been one interested student step forward, Connor Lenio, without any formal announcement or sign up. A question was asked of the Board concerning the Black Cow and if it is being archived. No one knew the answer at this time. 10. OLD BUSINESS This item was not discussed. 11. DECIDE OCTOBER MEETING DATE Discussion ensued and recommendation made to set Thursday, October 5, 2006, at the next meeting date. 12. ADJOURN Mr. Wiesman moved, Mrs. Sanden seconded the motion to adjourn. There was no discussion and President Bradley declared the meeting adjourned at 7:55 p.m. y Presid-nt _ ,Ae�i Town Secretary ,4: