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HomeMy WebLinkAbout08-10-07 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD MEETING AUGUST 10, 2007 PRESENT: President Kelly Bradley and Board Members Stephen Thornton, Sharon Sanden, Kristi Layton, Jack Wiesman, and Michelle Corson. ABSENT: Kim Sutter, Allen Heath OTHERS PRESENT: Vickey Smith, Theresa Walton, Facilities and Recreation Director Troy Meyer, and DPS Director Don Wilson. 1. CALL TO ORDER President Bradley called the meeting to order at 10:20 a.m. 2. TREASURER'S REPORT Kristi Layton presented a summary of the annual finances for the WHPS, indicating an ending balance of $19, 922.77 for the 2006/2007 year. President Bradley asked for a motion to approve the Treasurer's Report. MOTION: Member Sanden made a motion to approve. Member Thornton seconded the motion. The motion carried unanimously. 3. CONSIDER APPROVAL OF MINUTES — JUNE 18, 2007 MEETING President Bradley introduced the item and asked for a motion. MOTION: Member Thornton made a motion to approve the minutes of the June 18, 2007 meeting. Member Sanden seconded the motion. The motion carried unanimously. 4. DISCUSS SEPTEMBER 8TH EVENT Vickey Smith outlined the program for the event. The time will be from 6 to 8 p.m. It was decided that pies will be the only food, donated by residents, with no contest. Member Sanden agreed to donate utensils and plates. Theresa Walton will coordinate with Cowtown Opera. Member Thornton will take care of signage and portapotties. Kim Sutter will get permits. Don and Troy will oversee flags, shuttle/parking, and sound system. Allen and Debra Heath will take Westlake Historical Preservation Society August 10, 2007 Page 2 of 3 photographs. Members Layton and Corson will help Theresa Walton with the mailouts. President Bradley called for a motion to approve the program. Member Corson made a motion to approve the program. Member Wiesman seconded the motion and it carried unanimously. Member Sanden departed at 11:30. 5. HEAR REPORT ON STATUS OF HISTORY BOOK President Bradley indicated that that she, Joyce Roach, and Mayor Scott Bradley met with Donning Company * Publishers after the resignation of the book's designer. President Bradley indicated that the book is approximately 95% complete, that she had authorized Trent Petty to provide an advance to Joyce Roach of $2,000, that Joyce will have a draft of the book to show the Board of Aldermen at their September 10th meeting and that an outline will be included in the time capsule. President Bradley advised that very few resident biographies had been received and asked the board to give thought to whether these should be included in the book. 6. PRESIDENT'S REPORT President Bradley advised that membership letters had been sent out and that some responses had been received with donations. She indicated that there will be an article in the Society Life Magazine about the I00F cemetery and asked the board whether the publishers should be present at the event on September 8th to pass out copies of the magazine and the board agreed. 7. HEAR REPORT ON STATUS OF MUSEUM AND SITE She advised the board that Mayor Bradley was providing a table for the board's use at the future museum. Member Layton indicated Maguire was moving the coolers out to prepare the space for the museum. Signage for the museum was discussed and Vickey Smith suggested that the signage be movable for the permanent location. Member Thornton expressed concern about secondary access to the space. 8. HEAR REPORT FROM TIME CAPSULE COMMITTEE Member Sanden outlined items she has and still needs for the capsule, as well as advised members to provide items for the time capsule by August 31St and requested volunteers to help assemble the items. Member Wiesman suggested that all documents be prepared on 100% rag and acid free paper. Member Thornton added that all photographs should be of archival quality to ensure durability. President Bradley agreed to meet with Keller Trophies about recognition plaques for the capsule. Westlake Historical Preservation Society Page 3 of 3 August 10, 2007 9. ADJOURNMENT The next meeting was tentatively scheduled for September 201h at 4:00 p.m. The meeting adjourned at 12:20. APPROVED BY THE BOARD ON SEPTEMBER 25, 2007. r Kelly Bradl , President K K m Stter, own Secretary