HomeMy WebLinkAbout04-30-07 WHPS MinMINUTES OF THE
WESTLAKE HISTORICAL PRESERVATION SOCIETY
BOARD MEETING
APRIL 30, 2007
PRESENT: President Kelly Bradley and Board Members Allen Heath, Stephen
Thornton, Sharon Sanden, Kim Sutter, and Kristi Layton.
ABSENT: Ruby Held and Jack Wiesman.
OTHERS
PRESENT: Vickey Smith, Teresa Walton, and Sandy Holzgraefe.
1. CALL TO ORDER
President Kelly Bradley called the meeting to order at 6:08 p.m.
2. TREASURER'S REPORT
No report was given.
3. CONSIDER APPROVAL OF MINUTES — MARCH 19, 2007, MEETING
President Bradley introduced the item and asked for a motion.
MOTION: Member Thornton moved to approve the minutes with the
corrections submitted by Member Heath (item #2 Treasurer's report
to indicate net of $3,550.91, and Item #9 to reflect Hwy 170).
Member Layton seconded the motion. The motion carried
unanimously.
4. DISCUSS BINDING OF PATHFINDER
Vickey Smith advised the Board of the current inventory of the Pathfinders and
stated that the inventory includes only one copy of the first volume.
President Bradley advised that the estimated cost to reprint the first volume is
$2,900.00 for 85 copies. President Bradley recommended the project be tabled
and advised that she will request an additional quote to have the first volume
reprinted.
5. HEAR REPORT ON STATUS OF HISTORY BOOK
In the absence of Joyce Roach, Preside,;t Bradley advised that information is still
being gathered, and the color of the leather has been selected.
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April 30, 2007
Page 2 of 3
Discussion ensued with regard to the number of bio's that have been received.
President Bradley advised that she would ask Joyce Roach to submit a report,
via e-mail, to the Board.
President Bradley asked if the Board would consider allowing non-residents to
submit biographical information to be included in the history book.
MOTION: A motion was made by Member Sanden to authorize biographical
information received from residents and non-resident members of
the historical society, past or present, to be included in the history
book with the approval of the Editor, Joyce Roach. The motion
carried unanimously.
6. PRESIDENT'S REPORT
President Bradley reported that the quarterly newsletter, announcing the annual
membership drive did not produce the desired results.
Discussion ensued with regards to the value of the membership and possible
incentives.
President Bradley suggested a home tour be considered as part of the annual
meeting event and each year thereafter.
7. HEAR REPORT ON STATUS OF MUSEUM AND SITE
Member Layton reported that Maguire Partners has allocated a temporary space
for the Westlake museum. She advised that Maguire Partners has agreed to
donate the space previously occupied by Southlake Florist at the Solana Office
Complex. Renovation of the location will include new paint and carpet.
On behalf of the Board, President Bradley expressed her appreciation to Maguire
Partners for the use of the space.
8. DISCUSS AND CONSIDER APPROVAL OF BUDGET FOR DECORATION
DAY
Decoration Day Co-chair Stephen Thorntoi i reviewed the activities for the event.
Decoration Day Co-chair Vickey Smith reviewed the budget for the event
- $100.00
Port of Johns
- $500.00
Cowtown Opry
- $50.00
Boy Scouts
- $50.00
Dulcimer
- $210.00
Additional Signage
9. HEAR REPORT FROM TIME CAPSULE COMMITTEE
Discussion ensued with regard to selecting a date for the annual meeting.
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April 30, 2007
It was the consensus of the Board to consider September 8 or September 15,
2007, to host the event.
Member Sanden will visit with Tom Marak with Time Capsules, Inc. to determine
his availability for event.
Discussion ensued with regard to the order of activities for the day.
10. ADJOURNMENT
The next meeting is scheduled for May 21, 2007, at 5 p.m.
There being no further business to come before the Board, President Bradley
asked for a motion to adjourn.
MOTION: Member Thornton moved to adjourn the meeting. Member Heath
seconded the motion. The motion carried unanimously.
The meeting adjourned at 8:18 p.m.
APPROVED BY THE BOARD ON MAY 21, 2007.
Kell Brad e , President
Ki Sutter, town Secretary