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HomeMy WebLinkAbout02-19-07 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD MEETING FEBRUARY 19, 2007 PRESENT: President Kelly Bradley and Board Members Allen Heath, Stephen Thornton, Sharon Sanden, Kim Sutter, and Jack Wiesman. ABSENT: Pathfinder Editor Joyce Roach, Kristi Layton, Ruby Held. OTHERS PRESENT: None 1. CALL TO ORDER President Kelly Bradley called the meeting to order at 6:08 p.m. 2. TREASURER'S REPORT There was no discussion on this item. 3. SECRETARY'S REPORT a. Minutes of January 29, 2007, Meeting Kim Sutter advised that the spelling of the names of Mr. Jack Wiesman and Sharon Sanden would be changed. President Bradley asked that the following change be made to page 3 for clarification purposes: President Bradley reported that Troy Meyer stated that Maguire Partners has agreed to provide a temporary space to be used for the Museum, but that Mr. Tom Allen indicated that he was not aware of it. MOTION: A motion was made by Member Stephen Thornton to approve the minutes with the suggested revisions. Member Alien Heath seconded the motion, the motion carried unanimously. 4. DISCUSS BINDING OF PATHFINDERS There was no discussion on this item. 5. PRESIDENT'S REPORT a. Follow-up on report on sac hop event; President Bradley reported that Ms. Laura Gibbs, a lunchroom coordinator with the school, will coordinate a soc hop as a fundraiser for the fifth grade using the 50th Anniversary theme. President Bradley reported that the Historical Society will have no further involvement. b. Follow-up on membership drive meeting; President Bradley reported that the scheduled meeting had to be cancelled and has not been rescheduled. President Bradley reported that a meeting will be scheduled for the near future. c. Update on terms of board members; Secretary Kim Sutter reported that she had conducted research regarding the terms and will meet with President Bradley to discuss further. Ms. Sutter reported that there is one vacancy on the Board. d. Discuss letter from WHPB to residents and WHPS membership regarding the following: President Bradley stated that once the terms have been researched, the membership drive and information letter will proceed. Membership See note above. Time capsule committee Member Sharon Sanden reported that the cost to have the time capsule sealed on-site would be $2,850.00. She further reported that the minimum to ship the time capsule to Pennsylvania and back is estimated to be $446.00, empty weight and does not include the weight of the items to be included in the time capsule. Members of the Time Capsule Committee include: Sharon Sanden, Scott Bradley, Troy Meyer, Stephen Thornton, and Jack Wiesman. President Bradley stated that she will contact Mr. David Jenkins to request a representative from the school to serve on the committee. President Bradley reported that the expense can be discussed at the Board of Aldermen joint workshop on February 26, 2007. President Bradley asked Member Sharon Sanden to organize a meeting to discuss items to be placed in the time capsule. Interest in serving on WHPS Board No discussion on this item. Museum update President Bradley reported that the use of the space at the Solana Office Complex is still outstanding. She further reported that the Mayor will visit with the Town Manager to consider the option of using the Parchman property for the museum. October event and Decoration Day Committees Member Stephen Thornton advised that the Walton's are requesting consideration of payment of $300.00 to $500.00 for their performance at Decoration Day. Mr. Thornton advised that the Walton's have indicated they would donate $300.00 of the money to their non-profit organization to preserve Texas music, and the additional monies could be used to pay any additional performers. Discussion ensued with regard to the source of funding for such an expense President Bradley stated that a budget is needed for both Decoration Day and the Annual event. 6. NEW BUSINESS Member Stephen Thornton expressed his concern with regard to getting too far ahead with the planting of trees ahead of the dedication schedule. Mr. Thornton stated that we are celebrating our fourth Decoration Day and have five trees planted. He furthered stated that he feels it is important to show the passage of time, and if the trees are planted to far in advance the significance will be lost. President Bradley recommended that Member Thornton prepare a proposal to be presented to the Board for the proper sequencing of the trees. Member Wiesman suggested that two trees be planted each year, each at opposite ends of the cemetery. President Kelly Bradley reported that Sandy Holzgraefe is planning a garden in Farmers Branch in memory of her mother and a garden might be a consideration of the Board for Westlake. 7. OLD BUSINESS There was no discussion on this item. 8. ADJOURNMENT The next meeting is scheduled for March 19, 2007, at 6 p.m. There being no further business to come before the Board, President Bradley asked for a motion to adjourn. MOTION: Member Sharon Sanden moved to adjourn the meeting. Seconded by Member Jack Wiesman, the motion carried unanimously. The meeting adjourned at 7:18 p.m. APPROVED BY THE BOARD ON MARCH 19, 2007. im;Sutter, Town Secretary