HomeMy WebLinkAbout01-16-06 WHPS MinMINUTES OF THE
WESTLAKE HISTORICAL SOCIETY
BOARD MEETING
JANUARY 16, 2006
PRESENT: President Kelly Bradley and Board Members Vickey Smith, Allen Heath,
Stephen Thornton, Jack Wiesman, Jean Dwinnell, Town Liaison Carolyn
Sims, and Pathfinder Editor Joyce Roach
ABSENT: Board Members Tom Allen and Ruby Held
OTHERS PRESENT: Sharon Sanden
1. CALL TO ORDER
President Bradley called the meeting to order at 6:07 p.m.
2. SECRETARY'S REPORT — Jean Dwinnell
a. Minutes
Ms. Smith moved, Mr. Heath seconded the motion to approve the minutes of the
Westlake Historical Society held November 15, 2005 as presented.
There was no discussion and President Bradley declared the motion carried
unanimously.
b. Membership
Secretary Jean Dwinnell advised the Board that the current membership was 37 for
calendar year 2006.
3. TREASURER'S REPORT
There was no report given.
4. PRESIDENT'S REPORT — Kelly Bradley
a. Newsletter
President Bradley discussed the possibility of sending a newsletter in April or May
reminding the citizens to join the Historical Society if they haven't, getting their history
book information to the Town if they haven't, and inviting them to the Decoration Day
festivities.
b. Correspondence from other historical societies
President Bradley read correspondence and shared newsletters from other historical
societies.
C. Sponsors
President Bradley discussed the possibility of presenting a plaque to Wells Fargo for
their continued help with postage of mail -outs for Westlake Historical Society.
It was the consensus of the Board to have a plaque prepared for Wells Fargo.
President Bradley advised that she had met with First American regarding sponsorship
of the Town's History Book. She stated that they were interested and wanted to see a
proposal.
d. Pathfinder/Membership mail -out update
President Bradley discussed the problems with the recent Pathfinder mail -out. She
advised that a meeting to review all the different mailing lists and find a way to be more
efficient should be scheduled with those actively involved with the mail -outs for future
projects.
5. EDITOR'S REPORT — Joyce Gibson Roach
a. Historical "50th Year" Book
Editor Joyce Roach reviewed the need for the History Book. She reviewed the time line
for the project, discussed the citizens bios, photos, options for layout, the number of
books required, costs, and the outside cover.
Ms. Roach discussed the possibility of binding and publishing the Pathfinder journals as
one book at some point.
6. NEW BUSINESS
a. 50th Year Celebration — Carolyn Sims
Town Liaison Carolyn Sims advised that there are other cities in the area that are
celebrating their 50th anniversaries as well (Colleyville and Southlake).
Ms. Sims advised that she was looking into the possibility of a Town -wide dinner with a
speaker that would be a ticketed event. She also discussed the possibility of holding
the Town's tree lighting, Arbor Days, and the Historical Society Annual meeting all in
conjunction with the 50th Anniversary celebration with carriage rides (Wells Fargo),
bands, singing groups, and a five or 1 OK run.
The Board discussed many options regarding how to get the entire community involved.
b. Next regular meeting dateftime
It was the consensus of the Board to meet on February 6th at 6:00 p.m.
President Bradley advised that she would be calling on members of the Board to assist
with thank you notes, work on the History Book, notifying citizens of History Book
deadlines, and Decoration Day plans for May. She advised that a discussion needs to
be held regarding the year will be "shaped."
7. ADJOURN
Ms. Dwinnell moved, Mr. Thornton seconded the motion to adjourn.
There was no discussion and President Bradley declared the meeting adjourned at $:20
p.m.
APPROVED BY THE HISTORICAL SOCIETY BOARD ON THE DAY OF
2006.
Key4 raelLy, President
J n Dwinnell, TRMC, CMC, Town Secretary