HomeMy WebLinkAbout08-31-09 WHPS MinMINUTES OF THE
WESTLAKE HISTORICAL PRESERVATION ,SOCIETY
BOARD MEETING
August 31, 2009
PRESENT: President Sharon Sanden, Board Members: Stephen Thornton, Jack
Wiesman, Karen Stoltenberg and Kristi Layton
ABSENT: Heidi Kloempken
OTHERS
PRESENT: Joyce Roach
1. CALL TO ORDER
President Sanden called the meeting to order at 10:12 a.m.
2. CONSIDER APPROVAL OF MINUTES FROM JUNE 8, 2009 MEETING
MOTION: Member Thornton made a motion to approve the meeting minutes.
Member Wiesman seconded, the motion carried, and the minutes
were approved.
3. TREASURER'S REPORT
Member Layton presented the Treasurer's Report, which indicated a loss of
$23,329.56 on the financial statement, and a negative balance of $21,851.07 on
deposit. Member Layton recapped the summary of revenues and expenditures to
date for Fiscal Year 2009.
Member Layton discussed that she would address the negative balance, the result
of the final payment for the history book, with Debbie Piper to inquire whether or
not the Town would be depositing the $30K advance that they agreed to into the
WHPS account to put our account back into positive status.
Westlake Historical Preservation Society
October 27, 2008
Page 2 of 3
Member Layton showed that the museum and office expenses had been separated
per Member Thornton's request.
MOTION; Member Thornton made a motion to approve the financial report,
and Member Wiesman seconded, the motion carried, and the report was approved.
4. MUSEUM DISCUSSION
Member Layton reported that there will be a need to vacate the space that the
museum currently occupies, as well as relocate the history books. A new tenant
will be moving in this Fall, and construction should start within the month.
Member Layton said that Maguire Partners will allow the museum to be relocated
to another space within the retail area, a space that was previously occupied by an
insurance company. Member Layton discussed the possibility of moving the
books to the space next to the insurance space, which is the Maguire Partners
marketing space, but she stated she will need to confirm that.
Member Layton will keep the WHPS board notified as to when the construction
will start.
5. ANNUAL MEETING DISCUSSION
President Sanden requested that everyone begin thinking of possible recipients of
the various awards to be presented at the annual meeting.
President Sanden stated that she would soon be meeting with Mayor Wheat
regarding a fall book presentation event, and the possibility of the combination of
the annual meeting with such an event.
The board discussed possible venues for the annual meeting, and a description of
each of the awards was discussed as follows:
• Citizen of the Heart - given to someone that is not a Westlake citizen
• Citizen of the Year — given to a Westlake resident
• Cross Timbers Award — possible historian that has contributed
significantly to local history (not necessarily given every year)
5. HISTORY SOON DISCUSSION
Earlier discussions involved whether or not we wanted to set up a table/booth at
Grandparents' Day or Arbor Day. Member Stoltenberg was going to check on the
Possibility of Grandparent's Day at WLA.
No conclusion was reached regarding Arbor Day, but it was agreed that we should
take every opportunity to promote the history book.
Westlake Historical Preservation Society
October 27, 2008
Page 3 of 3
Joyce Roach gave a brief explanation as to the completion of the history book and
the continued efforts to sell books thru a variety of sources, including the
corporate presentations in the area.
Joyce praised President Sanden's hard work and dedication to the WHPS and to
the promotion and delivery of the history book.
Joyce told us that several people wanted credit for photos used in the book. This
has been handled by Joyce.
6. OTHER DISCUSSIONS
Joyce Roach discussed that it might be better to hold a separate museum meeting
at another time, especially when we may have more information as to the new
location by then.
President Sanden discussed website for WHPS and possible links to other
historical societies, museums, conservation groups, etc...
President Sanden gave the board members some homework: (1)suggest
candidates for awards at annual meeting, (2)think about the website, (3)think
about membership drive for 2010, and (4)begin thinking about next year's
decoration day.
President Sanden proposed that our meetings always be held on the last Monday
of each month at 1:30 pm. Board agreed this would be the best time for the
majority.
President Sanden stated that she was able to get the Town to agree to the number
of members on the board to be 7, therefore, reducing the number necessary for a
quorum to 5.
7. ADJOURNMENT
MOTION: Member Layton motioned to adjourn. Member Wiesman
seconded, the motion carried, and the meeting adjourned at 12:05
p.m.
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