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HomeMy WebLinkAbout04-29-08 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD MEETING APRIL 29, 2008 PRESENT: President Kelly Bradley, Board Members: Sharon Sanden, Teresa Walton, Lisa Councilman, and Michelle Corson. ABSENT: Allen Heath, Kristi Layton, Jack Weisman, Stephen Thornton, and Ruby Held OTHERS PRESENT: Judy Thomason, Heidi Kloempkin, Sandie Holzgraefe 1. CALL TO ORDER Member Sanden called the meeting to order at 6:19 p.m. 2. INTRODUCTIONS President Bradley introduced Sandie Holzgra.efe who has started an Earthkind Rose Test Garden in Farmers Branch in honor of her mother. 3. TREASURER'S REPORT Member Layton was absent and no Treasurer's Report was presented. 4. CONSIDER APPROVAL OF MINUTES FROM MARCH 27, 2008 MEETING Member Corson presented an overview of the minutes. There were no edits. As a quorum was not present, the minutes could not be approved. S. HISTORY BOOK UPDATE President Bradley indicated that the publisher had advised Ms. Roach that the book was too long and that 4501 photos and 9,0010 words needed to be cut. Ms. Councilman advised the board that she feels book sales are hampered by the lack Westlake Historical Preservation Society April 29, 2008 Page 2 of 2 of a mock-up book or something tangible for prospective buyers to see. She believes that the pace of book sales will increase when the book is available. The publisher still owes us a postcard and poster for marketing purposes and is planning to order the leather, so the size must be fixed at that point. Ms. Councilman also asked for volunteers to market the book at the Westlake Academy event on Friday night. G. PRESIDENT'S REPORT There was no President's Report presented. 7. MEMBERSHIP REPORT Ms. Thomason indicated that while book sales were up, membership sales were down from last year. There are 52 paid memberships to -date after two letters and thank you notes have been sent. There have been 61 paid orders for books and 16 pending orders. 8. DECORATION DAY REPORT Ms. Walton did not present a report on Decoration Day as board members had been present for a meeting immediately prior to the board meeting. From that meeting: the town will build a stage which WHPS may use. Troy Meyer will purchase small flags for use at the event. Joyce Roach suggested Trent Petty do a re-enactment involving Hugh White of Keller. Member Heath will take care of signage. Member Thornton will handle toilets. Member Councilman will have book sales activity at the sign -in table. Heidi Kloempken will take care of advertising in the Westlake Academy newspaper. Member Corson will handle letters to dignitaries. Firemen will handle cooking, unless they get called away. President Bradley will handle media. Don Wilson will talk with Todd Wood about the phone announcement. Member Heath and his wife will handle photos and videos. Troy Meyer will oversee the tree planting and is looking at the possibility of a flyover. 9. OLD BUSINESS Heidi Kloempkin indicated that five groups from Westlake Academy were advancing to the state competition in history in Austin. 10. ADJOURNMENT The next meeting is tentatively scheduled for May 22nd at 5:00 p.m. MOTION: Member Walton motioned to adjourn. Member Councilman seconded, the motion carried, and the meeting adjourned at 7:15 p.m.