HomeMy WebLinkAbout04-06-09 WHPS MinWestlake Historical and Preservation Society
Board Meeting
Westlake History Museum
April 6, 2009
Members Present: Jack Wiesman, Stephan Thornton, Kristi Layton, Teresa Walton,
Sharon Sanden, Heidi Kloempken, Kelly Bradley
Members Absent: Ruby Held, Lisa Councilman
Non — Members present: Allen and Helen Werst, Troy Meyer, Don Wilson
1. Call to Order
a. President Sanden called the meeting to order at 10:05 am
2. Consider approval of minutes from March 9, 2009
a. Change: Point 7a "Junior Historians to sell in the carpool fine at Westlake
Academy." Changed to "distribute and take donations in the carpool
line..."
i. MOTION: Member Thornton motioned to pass amended minutes,
second by Member Walton. Motion passed.
3. Decoration Day — agenda item moved because members need to leave early.
a. Traffic — close off roads and use signs to direct traffic at both ends.
b. Parking- across the street from the cemetery. If it rains, parking will be
moved to the Academy parking lot. Member Layton to check on shuttle
option from Academy if it rains.
c. Possibility of rain — assess to reschedule or cancel about two weeks
before.
d. PR — make sure there is an easier link to find Decoration Day on the
website.
e. Reenactment — options still being considered, still have set up or display.
f. Corporate sponsorship — Steel and Freeman (building the Arts and
Sciences Center at the Academy). Money for entertainment and other
needs to for the day. If not all money is used, phone call to let them know.
g. Boy Scouts — participating at noon and at flag retiring. Mr. Meyer will
find a bugler and read the story of Taps.
h. Poppy containers — Stickers for Decoration Day on the poppies.
i. Volunteers to serve ice cream, registration and poppies.
j. Chair Walton is contacting Port -a Potty for facilities.
k. Member Layton will take care of the shopping list including hot dogs and
other paper goods.
1. Music — still open to suggestions. Checking on some leads.
m. Program — Mayor Wheat will introduce and call up veterans.
n. Member Wiesman donated already planted tree which will be recognized
and promote Arbor Day.
o. Publicity — Link on website, Westlake Wire (newsletter), Black Cow, Lee
Graham will put it in paper, Masterworks program, and press release put
together.
p. Photographers — Allen Heath and Jaymie Ford. Member Thornton is also
available.
q. Emcee — Dave Lieber has declined due to conflicts about the History book
being published.
i. This led to discussion about the changes in the book, the letter
written to Member Bradley and actions to be taken by the board
4. Secretary Kloempken had a previous appointment to get to. Minutes were
continued by President Sanden.
5. Treasurer's Report - Kristi Layton indicated that she had to leave to go back to
work. A report will be presented at the next meeting. Member Thornton made a
motion to table the treasurer's report until next month and Member Walton
seconded the motion. The motion carried unanimously.
6. Other Business - A motion was made by Stephen Thornton to look for and
purchase a Texas Flag for the Westlake History Museum so we would not ha�,e to
borrow a Texas flag for events. He recommended $150 to cover pole, top, stand
and flag. Member Walton seconded the motion. The motion was open for
discussion and amended by Member Walton that the amount be raised for
purchase of a Texas flag to not be more than $200 and the amount be taken out of
the Decoration Day fund. The motion carried unanimously.
7. Museum and history book arrival on April 27th - Member Bradley suggested
that all keys be. turned in for the museum for liability and insurance purposes with
the arrival of the book. She commented that it will be more work for President
Sanden but for now because of the costs involved it will be more secure. Member
Bradley and Member Thornton turned in the keys to President Sanden who will
be the only one to have a museum key.
8. Member Walton asked about Bandana Bonanza on May 2"d and being mast
members had to leave President Sanden told the members present that she would
check with Heidi and let them know.
9. Adjournment -There being no further business to come before the Board,
President Sanden asked for motion to adjourn.
a. Motion: Member Thornton moved to adjourn the meeting. Member
Walton seconded the motion. The motion carried unanimously.
b. The meeting adjourned at ???/ Was it around 12:30
APPROVED BY THE BOARD ON
Sharon Sanden, President
Heidi Kloempken, Secretary
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