Loading...
HomeMy WebLinkAbout01-12-09 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD MEETING January 12, 2009 PRESENT: President Sharon Sanden, Board Members: Teresa Walton, Lisa Councilman, Kristi Layton, Stephen Thornton, Michelle Corson, Heidi Kloempkin, Kelly Bradley, and Ruby Held ABSENT: Board Members Jack Weisman OTHERS PRESENT: Judy Thomason, Allan & Helen Werst 1. CALL TO ORDER President Sanden called the meeting to order at 9:10 a.m. 2. CONSIDER APPROVAL OF MINUTES FROM ANNUAL MEETING Member Corson presented the minutes from the annual meeting in November. MOTION: Member Walton made a motion to approve the meeting minutes. Member Layton seconded, the motion carried, and the minutes were approved. 3. TREASURER'S REPORT Member Layton presented the `.t'reasurer's Report showing revenues of $7,302 from book sales, donations, and the annual meeting sponsorship. Discussion ensued regarding the sponsorship's precise number and whether the intent of the sponsorship was to cover the exact costs of the meeting, which were considerably less than the amount given. The board agreed that Member Bradley would contact Paul Spain to see if he would like reimbursement for the donation in excess of the costs or would prefer to redirect the funds to some alternative use. It Westlake Historical Preservation Society January 12, 2009 Page 2 of 3 was also noted that the advance from the Town of Westlake of $30,000 was not shown on the report. MOTION: Member Thornton made a motion to approve the Treasurer's Report. Member Corson seconded and the motion carried. _ u u ' TAY-�►1 Q_I_f.�lC�]���.i' Member Kloempkin acknowledged the history displays by students at Westlake Academy. Member Thornton expressed dissatisfaction that the displays were made without consulting the Museum Committee and commented that the quality of exhibits should be high and professional, rather than projects by students, and that exhibits should be rotated frequently to remain fresh. The board recommended cataloging items for display at this time, before the inventory becomes large. 5. HISTORY BOOK UPDATE Member Councilman discussed changes to the marketing posters and postcards and expressed to the board her desire to postpone using this marketing collateral until we have a firm shipment dates for the books, with which the board agreed. The committee has questions about the layout of the covers and will present their preferences to the board. G. DECORATION DAY Member Walton indicated that there was nothing to present at this time. 7. OLD BUSINESS President Sanden asked the board for their opinion regarding seeking 501(c)3 status. Member Corson indicated the designation was important for collecting gifts and that the process was both inexpensive and easy. President Sanden expressed that the Town's policy will require the boards to meet with the Board of Aldermen at least once a year and Member Corson indicated that this was designed for better communication between all the entities of the Town and was not intended to be an exhaustive review. No decision was inadc about pursni g 7. NEW BUSINESS President Sanden introduced Allan and Helen Werst who donated an Armin Flag to the Museum for display. Discussion ensued about a formal presentation at Decoration Day. Westlake Historical Preservation Society January 12, 2009 Page 3 of 3 Discussion occurred regarding a membership drive and a committee chair was requested. 8. ADJOURNMENT MOTION: Membe motioned to adjourn. Membei seconded, the motion carried, and the meeting adjourned at The next meeting was scheduled for 219!09 at 10:00 a.m.