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HomeMy WebLinkAbout08-29-11 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY August 29, 2011 Westlake History Museum 3 Village Circle, Suite 104 PRESENT: President Bert Schultz, Kelly Bradley, Kristi Layton, Karen Stoltenberg, and Stephen Thornton ABSENT: none OTHERS PRESENT: Ginger Awtry and Megan Brady 1. CALL TO ORDER. President Bert Schultz called the meeting to order at 10:15 a.m, The Board decided to have the September meeting on Wednesday, September 28 at 1:30 p,m, However, meeting times will revert back to the fourth Monday of the month at 1:30 p.m. after September. 2. REVIEW AND APPROVE MINUTES OF THE WHPS MEETING HELD ON JUNE 27, 2011 AND JULY 25, 2011. Member Stoltenberg read the minutes. President Schultz asked for a motion, MOTION: Member Thornton made a motion to approve the minutes from July 25, 2011. Member Layton seconded the motion. The motion carried. MOTION: Member Layton made a motion to approve the minutes from June 27, 2011. Member Bradley seconded the motion. The motion carried. 3. REVIEW AND APPROVE THE TREASURER'S REPORT Member Layton read the Treasurer's Report, the Record of Receipts, Membership Dues and the Record of History Book Purchases, President Schultz asked for a motion. Motion: Member Stoltenberg made a motion to approve the Treasurer's Report. Member Bradley seconded the motion. The motion carried. WHPS Minutes 08/29/2011 Page 1 of 4 4. MEMBERSHIP REPORT Member Layton distributed a copy of the current membership list. Member Bradley will personally contact 4 of the members whose memberships have previously expired about rejoining. Member Layton will email Member Bradley a copy of the membership mailout. Member Stoltenberg and Member Layton will reconcile the new membership list with the old membership list to make sure we are including everyone. 5. OATH OF OFFICE Westlake Town Secretary, Kelly Edwards, administered the oath of office to Kelly Bradley. 6. PROPOSED MISSION STATEMENT President Schultz proposed the following mission statement: DISCOVER, PRESERVE AND PERPETUATE THE HISTORY OF WESTLAKE AND THE CROSS TIMBERS AREA. MOTION: Member Bradley made a motion to accept the mission statement as written. Member Thornton seconded. The motion carried. 7. EVENT SCHEDULING AND UPDATE a) Living History Presentation President Schultz confirmed the date of Thursday, Sept. 22. He is having rehearsals with Mr. Eastman. Ginger Awtry is trying to get with Susan MacFarland about promoting the event and possibly doing an article on WHPS. Ms. Awtry also updated us on her new promotion, Director of Communications, and she will be streamlining communication between the town and school. She also let us know that Amanda DeGan is the new assistant to the Town Manager, and she needs to know all events as well. Ms. Awtry would appreciate all Board members forwarding her any contacts they have that she could use in her new position. b) Historic Marker Dedication Day The Board discussed and by consent agreed to have Paigebrooke Farm be the first historic marker to be dedicated in the spring of 2012, March 24 10:00 a.m. The chimney at the Brittan home will be the second in the fall of 2012. Member Bradley is going to write 150 word synopsis for the plaque. c) General Membership Meeting Member Layton proposed we have the General Membership meeting at the Marriott Solana. The Marriott agreed to pay for the room and the food, and we would pay for the wine. The Board discussed and agreed to have a cash bar instead of paying for the wine. WHPS Minutes 08/29/2011 Page 2 of 4 The date is set for November 10 from 6:00 to 7:30. Karen Schultz agreed to help with the planning. Member Layton will work on a "Save the Date" card and the invitation. d) 9111 Memorial Program Member Thornton presented his pian for the 9111 Memorial Program. President Schultz is taking care of signs for the event. Member Stoltenberg and Megan Brady agreed to distribute flyers to local businesses. Member Thornton asked all members to look for 24 x 36 inch pictures to display. Member Stoltenberg will email the art teachers to see if they would be willing to have the students produce some art work for the event. Member Thornton will work on the program and will email it ASAP to the Board and Ginger Awtry. e) Westlake Vintage Car Show President Schultz is in charge of this event, and he will make sure that everything gets done. f) Museum Window Exhibits President Schultz informed the Board that the next window exhibit is Native American Indian pottery, Navajo weavings and original art works_ Ginger Awtry asked President Schultz for 4 to 5 sentences summarizing the exhibit. 8. CHAIR APPOINTMENTS President Schultz asked the Board to review the Chair appointments and send any comments to him, 9. CORPORATE SPONSORSHIPS President Schultz would like the Board to come up with a way to honor the platinum, gold, and silver coporate sponsors of WHPS. President Schultz, Member Layton, and Ginger Awtry will meet with Deloitte about sponsorship, membership, history books and displays. 10. ANNUAL AWARDS Member Bradley is the Annual Awards chair. Please submit any recommendations and /or nominations to her. 11. QUARTERLY NEWSLETTER The Board decided by consent to submit WHPS information to the "Westlake Wire" in lieu of having our own publication. Ginger Awtry informed us that the next issue will go out in mid September. President Schultz will prepare a submission for WHPS. 12. WHPS FIELD TRIPS The Board will discuss the possibility of having a WHPS field trip once a year. President Schultz asked about the availability of the Westlake Academy buses. Ginger Awtry said that Ben Nibarger would be the contact for the buses. WHPS Minutes 08/29/2011 Page 3 of 4 13. MUSEUM WORKSHOP President Schultz would like to schedule another workshop in the fall. He suggested September 24, October 1, or October 8. All Board members should reply to President Schultz with their availability, Board members should also let him know if they would prefer to work on a weekday, on their own, inputting files. 14. ADJOURNMENT President Schultz asked for a motion to adjourn the meeting. MOTION: Member Layton made a motion to adjourn the meeting. Member Bradley seconded the motion. The motion carried. President Schultz adjourned the meeting at 3:04 P.M. APPROVE BY THE WESTLAKE HISTORICAL PRESERVATION SOCIETY BOARD ON THE`�0� DAY OF RYi'+f%'i1ft L -2C1- , 2011, BERT SCHULTZ, PRESIDENT KAREN STOLTENBERG, SECRETARY SUBMITTED TO WESTLAKE TOWN SECRETARY KELLY EDWARDS 0:!keIo WHPS Minutes 08/29/2011 Page 4 of 4