Loading...
HomeMy WebLinkAbout04-25-11 WHPS MinMINUTES OF THE WESTLAKE HISTORICAL PRESERVATION SOCIETY April 25, 2011 PRESENT: President Sharon Sanden, Kristi Layton, Bert Schultz, Karen Stoltenberg, Stephen Thornton, Sarah Titus ABSENT: Joyce Roach OTHERS PRESENT: Allan Werst 1. CALL TO ORDER. President Sanden called the meeting to order at 1:39 p.m. 2. REVIEW AND APPROVE MINUTES OF THE WHPS MEETING HELD ON FEBRUARY 28, 2010. Member Stoltenberg read the minutes. President Sanden asked for a motion. MOTION: Member Schultz made a motion to approve the minutes. Member Titus seconded the motion. The motion carried. 3. REVIEW AND APPROVE THE TREASURER'S REPORT Member Layton read the Treasurer's report. President Sanden asked for a motion. MOTION: Member Stoltenberg made a motion to approve the Treasurer's report. Member Schultz seconded the motion. The motion carried. 4. UPCOMING EVENTS a) MEMBERSHIP Member Schultz wants to see a better response to our call to membership. So far, only 9 members have repaid their dues. He suggested we have a membership campaign for the next 3 months. MOTION: Member Schultz made a motion to establish a membership chair to head up a membership campaign for the next three months, April, May, June. Member Thornton seconded the motion. The motion carried. Member Layton volunteered to be the Membership Chair. Member Schultz will get her a list of upcoming events and President Sanden will get her the letter(s) from previous campaigns. Member Schultz made a Memorial Membership proposal, basically $1000 or above to commemorate someone. Member Schultz has agreed to forward the proposal for the board's review and consideration, he welcomes comments and suggestions. There will be a vote on the proposal at the next meeting. Member Schultz would like to see us add a couple of plaques, one commemorating past WHPS board members and one commemorating WHPS lifetime members. MOTION: Member Schultz made a motion for WHPS to offer a lifetime membership for $500. Member Stoltenberg seconded. The motion carried. b) DECORATION DAY President Sanden, chair of Decoration Day, informed us that Hillwood is in for sponsorship of $250. Mr. Werst asked about the possibility of having annual sponsors of $250 each, instead of having one business sponsor the whole thing. Member Layton said that Maguire Partners would sponsor for $250, Member Stoltenberg said she would check with Redeemer Church at Westlake to sponsor $250, and Member Schultz and Mr. Werst said they would each sponsor $250. Member Schultz has gotten our printing and signs donated. President Sanden has the program lined up with a Bagpiper, Fly -By, Zin White (speaker), Liberty Bell (maybe) and Pastor Brewer for the invocation. Mr. Werst agreed to be the Marketing Chair for Decoration Day, and he will be responsible for putting up all posters and flyers. Member Schultz asked to have a flyer ready by April 15, and he could have the posters ready by May 1. We decided to not have the flag burning this year. We will still have hot dogs and waters, homemade ice cream (no contest), kiddie parade, and possibly horses ridden by Sarah Titus and her sister. President Sanden will check with Troy Myer about that. Member Thornton agreed to be the Flag Chair for Decoration Day. Troy Myer let President Sanden know that we needed to order more flags to hang on the gate of the cemetery. Member Thornton agreed to research cost, and he will get with Troy to try to make sure the flags match our older ones. We agreed to start Decoration Day at 6:00 p.m. and to not have anything begin before then, as that is what all of our signs say. MOTION: Member Schultz made a motion to allocate funds to pay the bagpiper $350. Member Stoltenberg seconded. The motion carried. The board decided to keep the cost of Decoration Day at $1500 or less. c) VINTAGE CAR SHOW Member Schultz has organized a vintage car show to benefit WHPS. He read his proposal. The car show is planned for Saturday, October 29, 2011 at Solana Village from 11 to 4, with the Awards Ceremony at 3:00. Member Schultz will ask for sponsors. d) LIVING HISTORY PRESENTATION The next Living History Presentation will be Tuesday, April 26, 2011 from 7 to 8:30 in the performance hall of Westlake Academy. Member Schultz has confirmed everything with Ben Nibarger, and he will send Member Stoltenberg the information so she can send out postcards to the membership to advertise the event. Member Schultz has confirmed Bat Masterson to do the Living History Presentation in the fall. S. ADJOURNMENT President Sanden asked for a motion to adjourn the meeting. MOTION: Member Stoltenberg made a motion to adjourn the meeting. Member Layton seconded the motion. The motion carried. President Sanden adjourned the meeting at 3:45 P.M. PRESENT: President Sharon Sanden, Kristi Layton, Bert Schultz, Karen Stoltenberg, and Allan Werst ABSENT: Stephen Thornton 1. CALL TO ORDER. President Sanden called the meeting to order at 1:39 p.m. 2. REVIEW AND APPROVE MINUTES OF THE WHPS MEETING HELD ON April 4, 2010. Member Stoltenberg read the minutes. President Sanden asked for a motion. MOTION: Member Schultz made a motion to approve the minutes. President Sanden seconded the motion. The motion carried. 3. REVIEW AND APPROVE THE TREASURER'S REPORT Member Layton read the Treasurer's report. President Sanden asked for a motion. MOTION: President made a motion to approve the Treasurer's report. Member Schultz seconded the motion. The motion carried. 4. UPCOMING EVENTS a) MEMBERSHIP Additional memberships have come in since the last meeting. The Board agreed to have Member Layton mail out a hard copy to the Town of Westlake to see if we can get the membership number up. Member Schultz will come up with a detailed proposal of the commemorative plaques cost at the next meeting. b) HISTORIC MARKER DEDICATION DAY Member Schultz will come up with a detailed Historic Marker Dedication Day proposal for the next meeting. The Board will review and vote on the proposal at the next meeting. Then, the proposal will be presented to the Alderman at a workshop on the last Monday in May. They will also get to vote on it that night at their meeting. President Sanden briefed the Board on all aspects of Decoration Day, and everything is in order. Maguire Partners will also donate 10 % gallons of ice cream in addition to the hot dogs and buns. Member Stoltenberg will take care of the sign permits and the actual signs. She will find out what type of permit we need and when exactly we can put them up. Troy Meyer let us know that horses are not allowed in the cemetery. Member Thornton was not present to follow up with the Flags that we need to purchase for Decoration Day. President Sanden will follow up with him. �• M Member Schultz has everything prepared for the Vintage Car Show. The official launch of registration will be on May 2 to 26 car clubs in the North Texas region. e) LIVING HISTORY PRESENTATION An ad for the Living History Presentation was put in the Times Register by Member Schultz. He will also get email addresses for all of the newspapers in the surrounding communities and all the email addresses of surrounding historical societies to advertise for the next Living History Presentation in the fall. 5. ADJOURNMENT President Sanden asked for a motion to adjourn the meeting. MOTION: Member Stoltenberg made a motion to adjourn the meeting. President Sanden seconded the motion. The motion carried. President Sanden adjourned the meeting at 3:45 P.M.