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Home My WebLink About09-21-15 TC MinPRESENT: ABSENT: MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING September 21, 2015 Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Rick Rennhack OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Fire Chief Richard Whitten, Fire Marshal John Ard, Director of Public Works Jarrod Greenwood, Planning and Development Director Eddie Edwards, Communications & Community Affairs Director Ginger Awtry, Director of Information Technology Jason Power, Director of Human Resources & Administrative Services Todd Wood, Susan McFarland, Communications Specialist and Management Intern Joel Enders. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:34 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FOR THE SEPTEMBER 21, 2015, TOWN COUNCIL REGULAR MEETING AGENDA. Fire Chief Whitten asked the Council to remove item 3c regarding Resolution 15-25, Approving an Interlocal Agreement regarding Automatic Aid with the City of Roanoke; TC MUD. Town Council Minutes 09/21/15 Page 1 of 6 3. DISCUSSION ITEMS a. Presentation and discussion of 2015 DirectionFinders Citizen Survey Results. Mr. Chris Tathum, ETC Institute, provided a presentation and overview of the survey results. Town Manager Brymer gave a special thanks to the staff for achieving the positive ratings. Discussion ensued regarding the effects of Balanced Scorecard, other high scoring communities, allocating funding for capital, correlation and percentage of respondents, and additional choices for education. b. Presentation and discussion regarding an Economic Development Agreement between the Town of Westlake and the Marriott Solana Hotel. Mr. Todd Winch, Marriott Solana General Manager, provided a presentation and overview of the economic partnership regarding the shuttle service and group booking incentives. Mr. Winch also requested an additional funding of $10,000.00 per year. Discussion ensued regarding any remaining funds, new hotel opportunities in the area, shuttle utilizations, hotel renovation, and partnering with the Larry North fitness center. c. Discussion regarding ordinance to update the Solana Public Improvement District Service and Assessment Plan and Assessment Roll. Director Greenwood and Mr. Abdi Yassin, MuniCap, Inc., provided an overview of the item on the consent agenda for approval. Discussion ensued regarding the five aspects required to be updated on an annual basis, amounts regarding the collection, reserves, construction and maintenance, monitoring the transactions, filing of disclosures, and the pace of the development and types of the disbursements. d. Standing Item: Update and discussion regarding the Granada Development. Town Manager Brymer provided an overview of the new home construction, architectural review process and an update regarding the streetscaping. e. Standing Item: Update and discussion regarding the Entrada Development. Town Manger Brymer provided an update regarding the project and amending the zoning ordinance to add design guidelines. Town Council Minutes 09/21/15 Page 2 of 6 4. EXECUTIVE SESSION The Council convened into executive session at 6:58 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding possible fire station sites 5. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:21 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No necessary action taken as a result of executive session. 7. COUNCIL RECAP / STAFF DIRECTION No additional direction provided to staff. 8. ADJOURNMENT Mayor Wheat adjourned the work session at 8:21 p.m. Town Council Minutes 09/21/15 Page 3 of 6 Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 8:21 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AGENDA a. Consider approval of the minutes from the August 24, 2015, meeting. b. Consider approval of Resolution 15-24, Appointing one member to the Westlake Academy Foundation Board. c. Consider approval of Resolution 15-25, Approving an Interlocal Agreement regarding Automatic Aid w/ City of Roanoke; TC MUD. d. Consider approval of Resolution 15-26, Approving an Economic Development Agreement between the Town of Westlake and the Marriott Solana Hotel. e. Consider approval of Resolution 15-27, Amending the Board Meeting Procedures Policy. MOTION: Council Member Stoltenberg made a motion to approve items a, b, d and e of the consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. 4. CONSIDERATION AND DISCUSSION OF ORDINANCE 752, UPDATING THE SOLANA PUBLIC IMPROVEMENT DISTRICT OF THE TOWN OF WESTLAKE SERVICE AND ASSESSMENT PLAN AND ASSESSMENT ROLL. MOTION: Council Member Belvedere made a motion to approve Ordinance 752. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 09/21/15 Page 4 of 6 5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 753, REVISING THE BUDGET FOR THE 2014-2015 FISCAL YEAR; ADOPTING THE BUDGET FOR THE TOWN OF WESTLAKE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 INCLUDING INVESTMENT POLICY, FISCAL AND BUDGETARY POLICIES, RESTRICTED, COMMITTED AND ASSIGNED FUND BALANCES; PROVIDING AUTHORIZATION TO THE TOWN MANGER TO APPROVE APPROPRIATED FUNDS UP TO $25,000. Director Piper provided a presentation and overview of the proposed budget. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 753 and amend the 2015-2016 Marriott Marketing line -item (Economic Development Incentive) in the Visitors Association Fund to include the $5,500 unexpended budgeted funds from FY 14-15. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 6. CONSIDERATION AND DISCUSSION OF ORDINANCE 754, LEVYING MUNICIPAL AD VALOREM (PROPERTY) TAXES FOR THE 2015 YEAR IN ACCORDANCE WITH THE FISCAL YEAR 2015-16 PROPOSED BUDGET. MOTION: Council Member Barrett made a motion to approve Ordinance 754. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 7. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Town Council Minutes 09/21/15 Page 5 of 6 Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding possible fire station sites 8. RECONVENE MEETING 9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 10. FUTURE AGENDA ITEMS No future agenda items. 11. COUNCIL CALENDAR Town Manager Brymer provided an overview of upcoming events. 12. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Barrett seconded the motion. The motion carried by a vote of 4-0. Mayor Wheat adjourned the meeting at 8:36 p.m. APPROVED BY THE TOWN COUNCIL ON OCTOBER 20, 2015. ATTEST: Edwards, Kelly E , o wn Secretary Laura Wheat, Mayor Town Council Minutes 09/21/15 Page 6 of 6