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HomeMy WebLinkAbout08-24-15 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING August 24, 2015 PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Carol Langdon, and Rick Rennhack. ABSENT: Michael Barrett and Wayne Stoltenberg OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorney L. Stanton Lowry, Fire Chief Richard Whitten, Fire Marshal John Ard, Director of Public Works Jarrod Greenwood, Planning and Development Director Eddie Edwards, Communications & Community Affairs Director Ginger Awtry, Director of Information Technology Jason Power, Director of Human Resources & Administrative Services Todd Wood, Susan McFarland, Communications Specialist and Management Intern Joel Enders. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:22 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 08/24/15 Page 1 of 8 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE AUGUST 24, 2015, TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. 4. REPORTS a. Report regarding a Trinity River Authority sanitary sewer meter problem. Discussion ensued regarding the frequency. 5. DISCUSSION ITEMS a. Presentation and discussion regarding legislative update from State Representative Giovanni Capriglione. Representative Capriglione provided an overview of the legislative session Finance, Transportation, School testing, Contract requirements, and specifically House Bill 1295. Discussion ensued regarding his proudest moment of the session would be passing the disclosure requirements and his disappointment would be regarding public education funding. Discussion ensued regarding the bills written to remove power from municipalities and interim charges. b. Discussion and update regarding pending construction on SH 114 and SH 170. Director Greenwood provided an update regarding the proposed construction on highways 114 and 170 at interchange. Discussion ensued regarding an additional lane along the interior of State Highway 114 with construction beginning Summer 2016 and enhancements to the proposed bridge at Parish Lane along Highway 170. c. Discussion regarding a proposed ordinance regulating Smoking. Director Greenwood provided a draft of an ordinance regulating Smoking. Discussion ensued regarding resident comments, enforcement, providing an exhibit detailing parks and trails, business owners concerns and a communication plan. Town Council Minutes 08/24/15 Page 2 of 8 d. Standing Item; Update and discussion regarding the Granada Development. Town Manager Brymer provided an update regarding the subdivision, mentioning that the developer would complete the exterior infrastructure and landscaping by September 15, 2015. e. Standing Item: Update and discussion regarding the Entrada Development. Town Manager Brymer stated that the development continues with mass grading and that the developer has settled the terms with Trophy Club Municipal Utility District (TCMUD) to relocate the water line on the property. 6. EXECUTIVE SESSION The Council convened into executive session at 6:09 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 to consult with their attorney to seek advice of the attorney on a matter(s) in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with the Texas Government Code Chapter 551: Texas Student Housing b. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding possible fire station sites d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:48 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken as a result of executive session. Town Council Minutes 08/24/15 Page 3 of 8 9. COUNCIL RECAP / STAFF DIRECTION No additional direction provided to staff. 10. ADJOURNMENT Mayor Wheat adjourned the work session at 6:49 p.m. Regular Session 1. CALL TO ORDER Mayor called the regular session to order at 6:49 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Chief Whitten read a biographical summary of Firefighter/Paramedic Kyle Lynch. Mayor Wheat performed the Oath of Office. Ms. Tessa Schmidt pinned his badge. Chief Whitten read a biographical summary of Firefighter/Paramedic Daniel Shupp. Mayor Wheat performed the Oath of Office. Mr. Timothy Shupp pinned his badge. Firefighter/Paramedics Lynch, Shupp, and Marcus Lopez (who are all from Recruit Class 2014) presented Fire Chief Richard Whitten with a special axe engraved with names/year of their class. And Westlake resident Bill Greenwood said a special "thank you" to the firefighters for their service. a. Recognition of Bill Greenwood and his dedicated service to the Town of Westlake. Mayor Wheat read a proclamation in recognition of his service on the Planning & Zoning Commission. Mr. Greenwood graciously accepted the engraved clock in recognition of his gift of time serving his community. Mayor Wheat then introduced Keller Police Chief Michael Wilson to the Council and audience. Town Council Minutes 08/24/15 Page 4 of 8 3. CONSENT AGENDA a. Consider approval of the minutes from the May 27, 2015, meeting. b. Consider approval of the minutes from the June 1, 2015, meeting. c. Consider approval of the minutes from the June 15, 2015, meeting. d. Consider approval of the minutes from the August 12, 2015, meeting. e. Consider approval of Resolution 15-17, Approving an Interlocal Agreement with North Central Texas Council of Governments for Electronic Payment Services. f. Consider approval of Resolution 15-18, Authorizing the Town Manager to execute an ILA with the Town of Trophy Club for the installation of Internally Illuminated Street Name Signs at State Highway 114 and Trophy Club Drive. g. Consider approval of Resolution 15-19, Adopting the Tarrant County Hazard Mitigation Action Plan, June 2015. h. Consider approval of Resolution 15-20, Approving a development agreement with Carlyle Development, LLC. MOTION: Council Member Rennhack made a motion to approve consent agenda. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. 4. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE, APPROVING A ZONING CHANGE FROM R 1 "ESTATE RESIDENTIAL" TO PD -6 "PLANNED DEVELOPMENT - SINGLE-FAMILY RESIDENTIAL DISTRICT KNOWN AS WESTLAKE MEADOWS." THE SUBJECT PROPERTY IS APPROXIMATELY 8.8 ACRES LOCATED EAST OF SAM SCHOOL ROAD AND NORTH OF THE TOWN LIMITS, FURTHER DESCRIBED AS TRACTS 7A1.7A1A1, 7A2, AND 7B OF THE RP ESTES SUBDIVISION, AND TRACTS 1A, AND 1A1 OF THE JAMES B MARTIN SURVEY. Director Edwards provided an overview of the project and stated the applicant requested the item to be continued while they are in discussions with the City of Southlake. Mayor Wheat opened the public hearing. No one addressed the Council. MOTION: Council Member Langdon made a motion to continue the public hearing on October 19, 2015. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. MOTION: Council Member Langdon made a motion to amend the previous motion to continue the public hearing on October 20, 2015. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes 08/24/15 Page 5 of 8 5. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 15- 21 TO DENY WITHOUT PREJUDICE A PRELIMINARY PLAT FOR APPROXIMATELY 8.8 ACRES LOCATED EAST OF SAM SCHOOL ROAD AND NORTH OF THE TOWN LIMITS, FURTHER DESCRIBED AS TRACTS 7A1.7A1A1, 7A2, AND 7B OF THE RP ESTES SUBDIVISION, AND TRACTS 1A, AND 1A1 OF THE JAMES B MARTIN SURVEY. Director Edwards stated that the applicant had requested the plat be denied without prejudice so they could continue discussions with the City of Southlake regarding the property. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Rennhack made a motion to deny the preliminary plat, Resolution 15-21 without prejudice. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. 6. EXECUTIVE SESSION The Council convened into executive session at 7:14 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 to consult with their attorney to seek advice of the attorney on a matter(s) in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with the Texas Government Code Chapter 551: Texas Student Housing b. Section 551.087. Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1). Maguire Partners -Solana Land, L.P., related to Centurion's development known as Entrada and Granada c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding possible fire station sites d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager Town Council Minutes 08/24/15 Page 6 of 8 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:21 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Director Wood provided an explanation regarding the amendment to the Town Manager's employment agreement providing an additional salary amount equal to 50% at the cost of dependent insurance premiums. The measure was necessary to maintain compliance with the non-discrimination requirements of the Town's Section 125 plan and IRS regulations. This amount is retro -active from January 1, 2015. MOTION: Council Member Belvedere made a motion to approve Resolution 15-22, amending the Town Manager's employment agreement. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. 9. FUTURE AGENDA ITEMS Mayor Laura Wheat Regulating the use of drones in Town limits; specifically the use of drones and the use of the Stagecoach runway. Mayor Wheat described provided an overview of the request. This item did not receive a second for additional discussion. 10. COUNCIL CALENDAR Town Manager Brymer provided an overview of the upcoming events. Town Council Minutes 08/24/15 Page 7 of 8 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:24 p.m. APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 21, 2015. ATTEST: Town Secretary Laur. Wheat, Mayor Town Council Minutes 08/24/15 Page 8 of 8