HomeMy WebLinkAbout09-14-15 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 4
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
September 14, 2015
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS
Workshop Session 5:05 p.m.
Regular Session 6:00 p.m.
Page 2 of 4
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE SEPTEMBER 14, 2015,
TRUSTEES REGULAR MEETING AGENDA.
4. DISCUSSION ITEMS
a. Recognize the 2015 AP Scholars. (10 min)
b. Presentation and discussion of Students Shoulder to Shoulder. (15 min)
c. Presentation and discussion of the planned activities of the House of
Commons. (15 min)
d. Presentation and discussion of the International Mindedness Educator
Symposium. (15 min)
e. Enrollment census update including breakout by neighborhood, as well as building
permits, grandparents, and leasing statistics. (10 min)
5. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071 - Consultation with School Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding
procedures for the Level III Parent Complaint process.
6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
8. BOARD RECAP / STAFF DIRECTION
9. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
Page 3 of 4
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the August 10, 2015, meeting.
4. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071 - Consultation with School Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Deliberations with
attorney regarding Level III parent complaint.
Section 551.074 (a)(2) - Personnel Matters - To hear a complaint or charge against an
officer or employee.
5. RECONVENE MEETING
6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
7. BOARD CALENDAR
8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
Page 4 of 4
9. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
September 9, 2015, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
The Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 2
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
ADDENDUM
September 14, 2015
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS
Workshop Session 5:05 p.m.
Regular Session 6:00 p.m.
Page 2 of 2
Work Session
ADDED TO THE WORK SESSION
1. REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate
discussion unless a Board Member requests that report be removed and considered
separately.
a. Report on staff with International Backgrounds
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
September 10, 2015, by 12:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas
Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the August 10, 2015, meeting.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Recognize the 2015 AP Scholars. (10 min)
b. Presentation and discussion of Students Shoulder to Shoulder. (15 min)
c. Presentation and discussion of the planned activities of the House of
Commons. (15 min)
d. Presentation and discussion of the International Mindedness Educator
Symposium. (15 min)
e. Enrollment census update including breakout by neighborhood, as well as building
permits, grandparents, and leasing statistics. (10 min)
Westlake Academy
Item # 4–
Discussion Items
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: DP Meeting Date: September 14, 2015
Staff Contact: Stacy Stoyanoff Workshop Discussion
DP Principal/Coordinator
Subject: 2015 AP Results
EXECUTIVE SUMMARY
Recognize the 2015 AP scholars from Westlake Academy. Review and discuss the 2015 AP
results. Power-point presentation will be provided for this discussion.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Governance is the purview of the Board of Trustees
Which policy governs this?
What additional direction is necessary?
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
N/A
ATTACHMENTS
• N/A
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: September 14, 2015
Staff Contact: Dr. Mechelle Bryson Discussion
Executive Principal/Director of Education
Subject: Students Shoulder to Shoulder Presentation and Discussion
EXECUTIVE SUMMARY
Students Shoulder to Shoulder's is an organization that mirrors the IB mission of international
mindedness. In fact, Students Shoulder to Shoulder is a nonprofit organization whose “mission
is to inspire high school students to engage in responsible global citizenship through on-line
study, full immersion service programs, and public presentation.” At the heart of its philosophy
is the belief that students can change the world through service to others.
Over the past summer, students and teachers have participated in Students Shoulder to Shoulder
travel. The purpose of this presentation is to share the impact that these types of experiences
have on the culture of Westlake Academy.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Which policy governs this? What additional direction
is necessary?
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Receive the HOC’s report, ask questions, and engage in collaborative dialogue and feedback to
and with current President about the future plans of the affiliate group.
ATTACHMENTS
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: September 14, 2015
Staff Contact: Dr. Mechelle Bryson Discussion
Executive Principal/Director of Education
Subject: Presentation and Discussion (annually) of the planned activities of the
House of Commons.
EXECUTIVE SUMMARY
Per the Council/BOT Advisory Board/Affiliates policy, at least annually all Town advisory
boards and Westlake Academy affiliate groups will meet with the Council and/or Board of
Trustees to discuss their past year’s activities and those planned for the next twelve months. The
purpose of this workshop presentation is to engender coordinated planning and collaboration
between the Board and the Westlake Academy Foundation in the pursuit of the Board’s strategic
objectives for the Academy.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Which policy governs this? What additional direction
is necessary?
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Receive the HOC’s report, ask questions, and engage in collaborative dialogue and feedback to
and with current President about the future plans of the affiliate group.
ATTACHMENTS
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: September 14, 2015
Staff Contact: Dr. Mechelle Bryson Discussion
Executive Principal/Director of Education
Subject: International Mindedness Educator Symposium Presentation
EXECUTIVE SUMMARY
One of the cornerstones of the IB mission is international mindedness. As an IB World School,
our goal is to create opportunities that expand our students’ frame of mind. In addition, global
collaboration is a critical component to preparing our students to compete in a global 21st century
marketplace.
Over the past summer, Westlake Academy teachers participated in our first annual International
Mindedness Educator Symposium. We are exceedingly proud of the outcome. This year, our
students from kindergarten to grade 12 will collaborate with students from San Miguel,
Monterey, Costa Rica and Argentina. Our goal was to create a network of schools to globally
collaborate with while in the process increase international mindedness in our classrooms. The
purpose of this presentation is to share the impact that these types of experiences have on the
culture of Westlake Academy.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? Which policy governs this? What additional direction
is necessary?
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Receive the HOC’s report, ask questions, and engage in collaborative dialogue and feedback to
and with current President about the future plans of the affiliate group.
ATTACHMENTS
Page 1 of 1 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: September 14, 2015
Staff Contact: Ange Bumgarner, Registrar Workshop Discussion
Amanda DeGan, Assistant Town Manager
Jennifer Furnish, Student Services Administrator
Subject: Enrollment census update including breakout by neighborhood, as well as
building permits, grandparents, and leasing statistics.
EXECUTIVE SUMMARY
The purpose of this report is to inform the board on the enrollment status for Westlake Academy.
This report will cover total enrollment and breakdowns of enrollment by primary and secondary
boundaries, staff children, and home district. The status of building permit, grandparent, and
leasing applications will also be reviewed. Staff will present a PowerPoint presentation at the
workshop.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship & Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? In order to ensure staff follows Board directives as it
relates to enrollment.
Which policy governs this? Proof of Residency 1.01 and Admissions 1.02
What additional direction is necessary? None, at this time.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Review of material presented by staff.
ATTACHMENTS
None
EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071 - Consultation with School Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding
procedures for the Level III Parent Complaint process.
Westlake Academy
Item # 5 –
Executive Session
Westlake Academy
Item # 6 – Reconvene
Meeting
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071 - Consultation with School Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding
procedures for the Level III Parent Complaint process.
Westlake Academy
Item # 7 – Take any
Necessary Action
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #8 Board Recap
/ Staff Direction
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: September 14, 2015
Staff Contact: Tom Brymer Workshop Report
Superintendent
Subject: Report on staff with International Backgrounds
EXECUTIVE SUMMARY
The attached report is meant to advise the governing body in terms of international backgrounds
(those originally from another country) and visa status.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Why do we need governance guidance? School policy is a responsibility of the Board of
Trustees.
Which policy governs this? Board of Trustees policy 2.02 – International Faculty Recruitment
and Retention
What additional direction is necessary? None at this time.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
ATTACHMENTS
• Report
Report – International Employees at Westlake Academy
The faculty at Westlake Academy consists of a very talented group of professional educators,
representing many nations, cultures, and backgrounds from around the world. International
mindedness is a point of focus for IB educators, and is an attribute that is strengthened by the
cultural diversity of Westlake Academy’s educators.
Employment of international educators is facilitated through various mechanisms governed at the
federal level. Educators who are recruited from their home countries are usually holders of a J-1
or H1-B visa. In some instances, employees may obtain permanent legal residency, otherwise
known as a “green card,” or become naturalized citizens. The following illustrates the
backgrounds of Westlake Academy’s international educators:
• H1-B visas: 1
• Naturalized citizens/Permanent Residents: 11
It should be noted that the H1-B visa holder is currently in the process of obtaining an employer-
sponsored green card. This is normally a 3-5 year process, and no specific estimations can be
made on the timeframe. Westlake Academy has also assisted another employee with obtaining a
green card, which was received in 2013.
Additionally, many other Westlake Academy educators are native to other countries, have
professional work experience, or received their education abroad:
• Teachers native to other counties: 14
• Teachers educated overseas: 22
• Teachers who have worked/taught overseas: 18
Westlake Academy
Item # 9 –
Workshop
Adjournment
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2 – Citizen’s
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the August 10, 2015, meeting.
Westlake Academy
Item # 3 – Consent
Agenda
BOT Minutes 08/10/15
Page 1 of 5
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
August 10, 2015
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, Rick
Rennhack, and Wayne Stoltenberg.
ABSENT: Michael Barrett
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Executive
Principal & Director of Education Dr. Mechelle Bryson, MYP
Principal Dr. Andra Barton, PYP Principal Rod Harding, DP
Principal/Coordinator Stacy Stoyanoff, Director of Information
Technology Jason Power, Facility and Parks & Recreation Director
Troy Meyer, Director of Communications & Community Affairs
Ginger Awtry, Director of HR & Administrative Services Todd
Wood and Communications Specialist Susan McFarland.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:14 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE AUGUST 10, 2015, TRUSTEES
REGULAR MEETING AGENDA.
Discussion ensued regarding Item 3c - reasons for changing in Janitorial services
companies.
Discussion ensued regarding Item 3b - revisions to policies of the Family Medical Leave
Act (FMLA) and employees absences both sick and personal days.
BOT Minutes 08/10/15
Page 2 of 5
4. DISCUSSION ITEMS
a. HOC Annual Update.
Dr. Bryson asked that this item be moved to the September meeting.
b. Discussion regarding the MYP, STARR and EOC results.
Principal Harding provided an overview of the PYP STARR testing results, reading
scores in G5, critical reading deductive/inductive reasoning, critical thinking,
comparisons to other schools, Lucy Calkins writing program, and boys to girls
testing scores.
The Board asked that next year’s report contain predictors each year.
Dr. Barton provided an overview of MYP testing results, benefits of booking English
and Humanities together, writing, self-study completion, and a further review of
Math scores.
c. Discussion regarding the IB Diploma results.
Principal/Coordinator Stoyanoff provided a presentation and overview of the
Diploma Programme results from 2010-2015, adding additional courses, mock
exams, student teacher ratio and impact on scores, teacher data dive and
submitting an action plan for improvement.
d. Discussion regarding Faculty recruitment and retention processes.
Dr. Bryson provided a presentation and overview regarding Faculty recruitment and
retention strategy.
Discussion ensued regarding the meaning of constructivists, potential teachers
explaining a mock lesson to students during the interview process, hiring the right
teachers with or without IB experience, and a monthly event, breakfast with the
Principals.
Superintendent Brymer provided a presentation and overview of the Teacher
Turnover and Student/Teacher Ratios.
Discussion ensued regarding the rate comparisons to private schools if data can be
provided, comparison to other IB schools, regrettable loses, and educating parents
on the type of faculty turnover.
BOT Minutes 08/10/15
Page 3 of 5
5. BOARD RECAP / STAFF DIRECTION
- Staff to provide predictions on the annual IB Diploma Results report.
- Human Resources to provide retention data from private schools, if available and show
WA Teacher tenure on the annual retention report.
- Staff to reach out to other schools with a higher than 83% Reading level in G4 and
evaluate their strategies.
6. ADJOURNMENT
President Wheat adjourned the work session at 7:16 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:47 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
No one addressed the Board.
3. CONSENT AGENDA
a. Consider approval of the minutes from the June 1, 2015, meeting.
b. Consider approval of Resolution 15-11, Approving Amendments to the Academy
Personnel Manual for the 2015-2016 school year.
c. Consider approval of Resolution 15-12, Authorizing the Town Manager to enter
into an agreement with Pruitt Building Services, Inc. for janitorial services at the
Westlake Academy Campus.
d. Consider approval of Resolution 15-13, Awarding the bid for property/casualty
insurance products and services to Box Insurance Agency for FY 2015-2016.
Discussion ensued regarding the Social Media Policy in the Personnel Manual. Director
Wood stated that the policy is aligned with the Texas Association of School Boards
model handbook which is updated annually.
MOTION: Trustee Stoltenberg made a motion to approve the consent
agenda. Trustee Belvedere seconded the motion. The motion
carried by a vote of 4-0.
BOT Minutes 08/10/15
Page 4 of 5
4. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 15-14, APPROVING
THE ESTIMATED YEAR-END BUDGET FOR WESTLAKE ACADEMY FOR THE
FISCAL YEAR ENDING AUGUST 31, 2015 AND ADOPTING THE PROPOSED
BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2016.
Superintendent Brymer and Director Piper provided a presentation and overview of the
proposed budget.
Discussion ensued regarding the inclusion of the Town’s indirect number, average facility
funding per student, showing how the contributions by the WAF are funded, taxes, state
funding, support staff positions, new and restructured staffing, Counselors, professional
consults, communicating the consultant options for Counseling Services, salary increases,
athletic assistance, salary comparisons, Granada economic agreement funds, total cost of
a student including the debt service costs, debt service for technology, survey results
verbiage, and a breakdown of cost per programme.
The Board asked staff to report back regarding MYP Counseling services addressing
parent’s concerns.
President Wheat opened the public hearing.
No one address the Board.
President Wheat closed the public hearing.
MOTION: Trustee Langdon made a motion to approve Resolution 15-14.
Trustee Belvedere seconded the motion. The motion
carried by a vote of 4-0.
5. BOARD CALENDAR
- A Faculty reception will be held at Mr. & Mrs. Wheat’s home on August 13, 2015,
at 6:00 p.m.
- Rescheduling the October meeting to Tuesday, 20th allowing for the Baja Event to be
held on October 19th.
6. FUTURE AGENDA ITEMS
Board Member Rennhack
Discussion, review and formally determine Comparison Schools for Westlake
Academy.
Trustee Stoltenberg seconded Trustee Rennhack to discuss this item at a future
meeting.
BOT Minutes 08/10/15
Page 5 of 5
Discuss how does Westlake Academy define a great teacher. The measurement
process.
Trustee Rennhack stated that this item had been satisfied in the reports
presented during the work session.
7. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 4-0.
President Wheat adjourned the regular session at 8:57 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON SEPTEMBER 14, 2015.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071 - Consultation with School Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Deliberations with
attorney regarding Level III parent complaint.
Section 551.074 (a)(2) - Personnel Matters - To hear a complaint or charge against an
officer or employee.
Westlake Academy
Item # 4 –
Executive Session
Westlake Academy
Item # 5 – Reconvene
Meeting
The Board will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
Section 551.071 - Consultation with School Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Deliberations with
attorney regarding Level III parent complaint.
Section 551.074 (a)(2) - Personnel Matters - To hear a complaint or charge against an
officer or employee.
Westlake Academy
Item # 6 – Take any
Necessary Action
Lone Star Legislative Report Breakfast 2015; Hosted by the Northwest Metroport Chamber
Friday, September 11, 2015; 7:30 a.m. – 9:30 a.m.
DFW Marriott Hotel & Golf Club at Champions Circle
*Join five area State representatives and senators for highlights from the 84th Texas Legislative
Session; Reservations required – contact Ginger if interested.
Coffee & Conversation with the Mayor (Held on second Monday due to Labor Day holiday)
Monday, September 14, 2015
8:00 – 9:30 a.m.; Marriott Solana Hotel – Living Room
Board of Trustees Workshop & Meeting
Monday, September 14, 2015
North Texas Giving Day - Visit www.NorthTexasGivingDay.org for more details.
Thursday, September 17, 2015; 6:00 a.m. through midnight
* Did you know that the Westlake Academy Foundation earned the #1 spot in donations last year of
all local non-profits participating, earning a $5000 bonus contribution because of our supporter’s
generous giving on this special day? Be sure to mark your calendar now and learn more about this
magical day for many worthy organizations in the Metroplex including the Westlake Academy
Foundation!
Constitution Day; Hosted by the Westlake Historical Preservation Society
Monday, September 17, 2015
*Please check the town’s website calendar for more details TBA
Town Council Workshop & Meeting
Monday, September 21, 2015
Westlake Planning & Zoning Meeting, if needed
Monday, September 28, 2015
Annual Reception for New WA Parents
Tuesday, September 29, 2015; 6:30 p.m.
Home of BOT President Laura Wheat & Doug Wheat
Westlake Academy
Item #7
Board Calendar
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Westlake Academy
Item #8 - Future
Agenda Items
Westlake Academy
Item # 9 –
Adjournment