HomeMy WebLinkAbout05-27-15 TC MinMINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL and BOARD OF TRUSTEES MEETING
May 27, 2015
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere,
Carol Langdon, Rick Rennhack and Wayne Stoltenberg.
ABSENT:
OTHERS PRESENT:
Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Fire Chief Richard Whitten,
Finance Director Debbie Piper, Director of Facilities and Parks &
Recreation Troy Meyer, Jason Power Director of Information
Technology, Planning and Development Director Eddie Edwards,
Director of Public Works Jarrod Greenwood, Communications &
Community Affairs Director Ginger Awtry, Director of Human
Resources & Administration Services Todd Wood, Executive
Principal & Director of Education Dr. Mechelle Bryson, MYP
Principal Dr. Andra Barton, PYP Principal Rod Harding, WAF
Executive Director Dr. Shelly Myers, Finance Supervisor Jaymi
Ford and Management Inter Joel Enders.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 9:04 p.m.
Town Manager Brymer welcomed everyone, introduced Management Intern Joel Enders
and facilitator Mike Conduff.
The meeting began with an introduction of all present.
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05/27/15
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2. DISCUSSION ITEMS
- Governance Assessment
a. Board Relations and Code of Ethics
b. Policy on Board Meeting Procedures
Discussion ensued regarding the addition of 'Item of Community Interest' to the
agendas and combining it with the calendar to include upcoming events,
proclamations and employee recognitions.
Consider amending the procedures at a future meeting.
c. Affiliate Relations And Communications Policy
Discussion ensued regarding the various methods of communications use for
both the Academy and the Town.
Discussion ensued regarding tutoring costs and Blacksmith contributions, other
schools that students attend and still require tutoring, communicate the items in
which the Academy excels, communicate the IB and Scope and Sequence,
communicate meaningful information to our stakeholders, ask parents why they
chose WA, determine if the Communique is the correct tool, and possible
confusion of the ISD and IB teaching methods.
Town Manager Brymer provided an overview of the current Affiliate policy.
d. DISC Profile Graphs — Team View
i. Assessments for Council / Staff Teams
Town Manager Brymer provided an overview of the DISC profiles in the
packet.
e. Review Current Council Policies
o The 8 Behaviors of the On Target Board Member
Facilitator Conduff provided an overview of the 8 behaviors.
- Review of Vision, Mission, and Values
a. Municipal
b. Academic
Town Manager Brymer provided an overview of the current Vision, Mission, and Values.
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Balanced Scorecard
a. Building a Custom House
b. Strategic Planning and Management System Poster
c. Municipal Strategy Map
d. Academic Strategy Map
Assistant DeGan provided an overview of the Town's balanced scorecard and key
performance measures.
Discussion ensued regarding the current maps, KPIs, reducing the number of
initiatives and focusing on stakeholder initiatives, leading indicators, and adding
an additional column to the placemat with more specificity (intended results).
Municipal Future Planning
a. Five -Year CIP Update
c. Five -Year Forecast
d. Five -Year Staffing Forecast
e. Future Planning
o How do we build the Westlake Community?
o What, When, How Would You Know?
Town Manager Brymer provided a presentation and overview of the Municipal
budget.
Discussion ensued regarding a Town Hall, leasing verses purchasing, correlate
staffing to daytime population, commuter adjusted population, and if the projects
funded to match the strategic map.
Mayor Wheat left the meeting at 1:45 p.m.
- Academic Future Planning
a. Budget Retreat Memo
f. Five -Year Forecast
g. Position Staffing Summary
h. Service Level Adjustments By Strategic Objective
Town Manager Brymer provided a presentation and overview of the Academic
budget.
Discussion ensued regarding the forecast delta if the population of Westlake
increases, amount per student ISDs spend, student enrollment, Blacksmith funding,
a way to recruit (funding) for candidates who fit the WA teacher, faculty turnover,
new and changing positions, and funding from affiliate boards.
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3. WRAP-UP / STAFF DIRECTION
Add Items of Community Interest to the agenda.
How do we define success and communicate it to our stakeholders so it will understood
How to communicate what Westlake Academy is, the type of school
Dollars received per student of surrounding ISDs
4. ADJOURNMENT
The work session adjourned at 3:34 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 24, 2015.
ATTEST:
C
Kelly EdwarcIs}Town Secretary
k�� i� Phi
Laur heat, Mayor
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