HomeMy WebLinkAbout05-06-13 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 3
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
May 6, 2013
WESTLAKE ACADEMY
2600 J T OTTINGER ROAD
WESTLAKE, TX 76262
PERFORMANCE HALL
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
Page 2 of 3
Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 6 , 2013, TRUSTEES
REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION ITEMS
a. Presentation and Discussion of Westlake Academy Phase One Expansion Project.
(10 min)
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on April 2, 2013.
b. Consider approval of Resolution 13-04, authorizing the termination of the
agreement with Pivot Building Services, for janitorial services of the Westlake
Academy Campus.
c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter
into an agreement with Best Facility Service for janitorial services at the Westlake
Academy Campus.
4. BOARD CALENDAR
Page 3 of 3
5. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate:
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or (2) a security audit.
6. RECONVENE MEETING
7. TAKE AN NECESSARY ACTION
8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
9. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
May 1, 2013, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
The Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 3
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA - Amended
May 6, 2013
WESTLAKE ACADEMY
2600 J T OTTINGER ROAD
WESTLAKE, TX 76262
PERFORMANCE HALL
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
Page 2 of 3
Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 6 , 2013, TRUSTEES
REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION ITEMS
a. Presentation and Discussion of Westlake Academy Phase One Expansion Project.
(10 min)
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on April 2, 2013.
b. Consider approval of Resolution 13-04, authorizing the termination of the
agreement with Pivot Building Services, for janitorial services of the Westlake
Academy Campus.
c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter
into an agreement with Best Facility Service for janitorial services at the Westlake
Academy Campus.
4. BOARD CALENDAR
Page 3 of 3
5. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate:
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or (2) a security audit.
6. RECONVENE MEETING
7. TAKE AN NECESSARY ACTION
8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
Consider discussion of the language program at Westlake Academy, in particular to
discuss the merits of Latin and Mandarin/Chinese – Council Member Langdon.
9. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
May 3, 2013, by 11:00 a.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes for the meeting held on April 2, 2013.
b. Consider approval of Resolution 13-04, authorizing the termination of the
agreement with Pivot Building Services, for janitorial services of the Westlake
Academy Campus.
c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter
into an agreement with Best Facility Service for janitorial services at the Westlake
Academy Campus.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Presentation and Discussion of Westlake Academy Phase One Expansion
Project. (10 min)
Westlake Academy
Item # 4–
Discussion Items
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: May 6, 2013
Staff Contact: Troy J. Meyer Discussion Item
Subject: Presentation and Discussion of Westlake Academy Phase One Expansion Project.
EXECUTIVE SUMMARY
On November 12, 2012, the Town Council approved the Westlake Academy master plan
presented by Bennett Benner Pettit, Inc (BB&P). On January 29, 2013 the Council instructed
staff to have BB&P provides architectural services for Phase 1 of the campus expansion. The
architectural scope of work includes three new buildings: (1) single-story Multi Purpose Hall
(approximately 9,536 sq. ft.) (2) a three story secondary classroom building (approximately
19,452 sq. ft.), and (3) a single story field house (approximately 8,675 sq. ft.) The next was to
solicit Request for Qualification (RFQ) for a construction manager at-risk for the project.
The RFQ for Westlake Academy Phase One expansion project was published in the March 2nd
and 3rd, 2013 edition of the Star-Telegram. We received four proposals on March 20th from
four firms which include; Steele & Freeman, SEDALCO, AUI and Austin Commercial. At the
April 22, 2013, meeting the Town Council authorized the Town Manager to enter into
negotiation with Steele & Freeman, Inc. for construction manager at-risk services establishing a
guaranteed maximum price for Phase One of the Westlake Academy campus expansion project.
Steele & Freeman and BB & P continue to work on the design phase of the project. Staff has
reviewed the building elevations for the WA Phase One expansion project which meet the Town
standards for government use developments. Steele & Freeman will continue to work with
BB&P on completing drawings and cost estimates for the GMP.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
ATTACHMENTS
None, a presentation will be provided during the meeting.
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #5
Board Recap /
Staff Direction
Westlake Academy
Item # 6 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2 – Citizens’
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes for the meeting held on April 2, 2013.
b. Consider approval of Resolution 13-04, authorizing the termination of the
agreement with Pivot Building Services, for janitorial services of the
Westlake Academy Campus.
c. Consider approval of Resolution 13-05, authorizing the Town Manager to
enter into an agreement with Best Facility Service for janitorial services at
the Westlake Academy Campus.
Westlake Academy
Item # 3 - Consent
Agenda Items
BOT Minutes 04/02/13
Page 1 of 3
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
April 2, 2013
PRESENT: President Wheat, Trustees: Michael Barrett, David Levitan, Carol Langdon, and
Rick Rennhack. Clif Cox arrived at 5:20 p.m.
ABSENT:
OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards,
Primary Principal Rod Harding, Secondary Principal Dr. Clint
Calzini, Administrative Coordinator Ben Nibarger, Finance Director
Debbie Piper, Facilities, Recreation Director Troy Meyer, Public
Works Director Jarrod Greenwood and Special Projects Intern
John Zagurski.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 2, 2013, TRUSTEES
REGULAR MEETING AGENDA.
The Principals reviewed the item b of the consent agenda providing an overview of the
propos ed revisions.
Discussion ensued regarding the student class schedule, testing dates and Teaching
professional days.
BOT Minutes 04/02/13
Page 2 of 3
4. REPORTS
a. Review of the Westlake Academy Parents Survey for the 2012-13 School Year.
Discussion ensued regarding a crosstab of data including household income in
conjunction with the use of tutors, and revising the questions regarding
tutoring.
5. DISCUSSION ITEMS
a. An update on the Balanced Scorecard for Westlake Academy.
Administrative Coordinator Nibarger provided an overview of the Balanced
Scorecard
Discussion ensued regarding attendance, quarterly reports regarding the failure
rates, parent – teacher conferences regarding a student’s failure, number of
students failing Environmental Sciences, the increase of students failing Math
by quarter, amount of time provided for students to complete homework, and
encouraging students to be prepared and responsible.
b. Discussion of propose Retention Policy.
Primary Principal Harding provided an overview of the draft policy.
Board input prior to reviewing the grading policy.
Discussion ensued regarding the application of the proposed policy, denial of a
parents request to have a student retained, the notification timeframe,
retention based on required assessments,
6. BOARD RECAP / STAFF DIRECTION
- Review the tutoring and volunteering questions on the parent survey.
- Review the Balanced Scorecard card action items.
7. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 7:12 p.m.
BOT Minutes 04/02/13
Page 3 of 3
Regular Session
1. CALL TO ORDER
President Wheat called the meeting to order at 7:12 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
No one addressed the Board.
3. CONSENT AGENDA
a. Consider approval of the minutes for the meeting held on March 4, 2013.
b. Consider approval of Resolution 13-03, Adopting the 2013-14 and 2014-15
School Calendar and approving request for State waiver.
MOTION: Trustee Rennhack made a motion to approve the consent
agenda. Trustee Barrett seconded the motion. The motion
carried by a vote of 5-0.
4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS
- None
6. ADJOURNMENT
MOTION: Trustee Rennhack made a motion to adjourn the meeting.
Trustee Langdon seconded the motion. The motion carried by a
vote of 5-0.
President Wheat adjourned the meeting at 7:14 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON MAY 6, 2013.
ATTEST: ____________________________
Laura Wheat, Board President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: April 6, 2013
Staff Contact: Troy J. Meyer Consent Item
Subject: Consider a Resolution authorizing the termination of the agreement with Pivot
Building Services, for janitorial services of the Westlake Academy Campus.
EXECUTIVE SUMMARY
Pivot Building Services was contracted in August 2008 to provide janitorial maintenance for
Westlake Academy. Due to the growth of the Westlake Academy facility, student body, after
school and weekend activities over the past five years it was time to put this contract back out for
bid. There also has been an increase in complaints as to areas that were not being cleaned to our
standards. Staff recommends termination of the current contract with Pivot Building Services
which requires a 30-day termination notice to be given on May 6, 2013.
The bid notice will be published in the Star-Telegram on February 16th and 17th 2013. There
were four bid proposals submitted on March 21, 2013. The new proposal will be presented to the
Board of Trustee on May 6, 2013 for approval.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Governance direction will provide the authority and directives of the Board to the Academy staff
as it relates to contract services.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
To authorize the Town Manager to termination the agreement with Pivot Building, Services, for
janitorial services for the Westlake Academy Campus.
ATTACHMENTS
Resolution
Resolution 13-04
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 13-04
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE TOWN MANAGER TO TERMINATE AN AGREEMENT WITH
PIVOT JANITORIAL SERVICES FOR CLEANING SERVICES AT THE WESTLAKE
CIVIC CAMPUS.
WHEREAS, the staff has discussed and documented the quality of service performed
over the past six (6) months with Pivot Janitorial, and
WHEREAS, the Board of Trustee s now elects to exercise the right to terminate the
contract with Pivot Janitorial as stated on the executed agreement, by sending a thirty (30) day
notice of termination letter, and
WHEREAS, the janitorial services cost have been include in the adopted 2012-2013
Westlake Academy budget and;
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby approves to
termination the contract with Pivot Janitorial for janitorial service at the Westlake Civic Campus
and further authorizes the Town Manager to execute said agreement, by sending a thirty (30) day
notice of termination immediately upon approval by the Board of Trustee.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board of Trustee hereby determines that it would have adopted this Resolution
without the invalid provision.
Resolution 13-04
Page 2 of 2
SECTION 4: That this reso lution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 6th DAY OF
May, 2013.
_____________________________
ATTEST: Laura Wheat, President
_____________________________ ______________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP / MYP / DP Meeting Date: May 6, 2013
Staff Contact: Troy J. Meyer Consent Item
Subject: Consider a Resolution authorizing the Town Manager to enter into an agreement
with Best Facility Service for janitorial services at the Westlake Civic Campus.
EXECUTIVE SUMMARY
Pivot Building Services was contracted in August 2008 to provide janitorial maintenance for
Westlake Academy. Due to the growth of the Westlake Academy facility, student body, after
school and weekend actives over the past five years it was time to put this contract back out for
bid.
The competitive bid process was followed as outlined in the Texas Local Government Code. All
specifications for the work were available to the public and bid procedures properly advertised.
A pre-bid conference was held on March 11, 2013, with an extended sealed bid opening on
March 21, 2013.
The basic level bids proposed and received were as follows:
• Best Facility Services - $44,460
• Commercial Building Maintenance, Inc. - $45,240
• Pivot Janitorial - $52,434
• North Central Texas Janitorial - $52,650
With Board of Trustee approval to give a thirty (30) day termination notice to Pivot Building
Services starting on May 6, 2013, staff recommends award and authorization of an agreement
with Best Building Services.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
Governance direction will provide the authority and directives of the Board to the Academy staff
as it relates to contract services.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Page 2 of 2
Approving a Resolution authorizing the Town Manager to enter into an agreement with Best
Facility Services to provide janitorial services at the Westlake Academy Campus.
ATTACHMENTS
Resolution
Resolution 13-05
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 13-05
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH
BEST FACILITY SERVICE FOR JANITORIAL SERVICES AT THE WESTLAKE
CIVIC CAMPUS.
WHEREAS, the Board of Trustees finds the janitorial service will benefit the public :
and
WHEREAS, the Board of Trustee s finds that the contractor from Best Facility Services
for janitorial services will provide all necessary labor and supplies for the cleaning of the
Westlak e Academy : and
WHEREAS, the janitorial services cost have been include in the adopted 2012-2013
Westlake Academy budget: and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby authorizes the
Town Manager to enter into an agreement with Best Facility Service to provide janitorial service
at the Westlake Academy.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 13-05
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 6th DAY
OF May, 2013.
_____________________________
ATTEST: Laura Wheat, President
_____________________________ ______________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Early voting for the General & Special
Elections
April 29th – May 7th; Westlake Town
Hall will be a polling location during
early voting.
BOARD CALENDAR
MasterWorks Free Concert Series begins in April; Concert every Thursday
evening for one (1) hour; Solana Village Circle Courtyard
May 2, 2013 at 6:00 pm; Johnny D & the Doo-Wopps, Old time Rock
and Roll; Rescheduled from April 4, 2013
Bandana Bonanza
May 11, 2013; Time TBA; WA Campus
Decoration Day w/ Special Guest Brian Fleming: best-selling author and veteran
May 27, 2013; Time TBD; WA Gym and Town Green
WA Senior Banquet
May 30, 2013; 6-9 pm; Colleyville-Piazza in the Village
WA End of Year Commendation Ceremony, Senior Baccalaureate Service, & WA
Alumni Walkway Dedication Ceremony
May 31, 2013; 8:30 am, 10:30 am, & 11:30 am respectfully; WA Campus-
Gym and Campus Grounds outside of gym
WA Graduation Ceremony
June 1, 2013; 2:00 pm; Hurst Conference Center
WA 10th Anniversary Picnic
June 6, 2013; 1-3 pm; WA Campus-Town Green
Westlake Academy
Item #4
Board Calendar
EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate:
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or (2) a security audit.
Westlake Academy
Item # 5 – Executive
Session
Westlake Academy
Item # 6 – Reconvene
Meeting
TAKE ANY NECESSARY ACTION, IF NECESSARY
Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate:
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or (2) a security audit.
Westlake Academy
Item # 7 – Take any
Necessary Action, if
necessary
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the CEO with the
requested item and the CEO will list it on the agenda. At the meeting, the requesting
Board member will explain the item, the need for Board discussion of the item, the
item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the CEO will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- None
Westlake Academy
Item # 8 –
Future Agenda
Items
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the CEO with the
requested item and the CEO will list it on the agenda. At the meeting, the requesting
Board member will explain the item, the need for Board discussion of the item, the
item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the CEO will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Consider discussion of the language program at Westlake Academy, in particular
to discuss the merits of Latin and Mandarin/Chinese – Council Member Langdon.
Westlake Academy
Item # 8 –
Future Agenda
Items
Westlake Academy
Item # 9 –
Adjournment
Back up material has not
been provided for this item.