Loading...
HomeMy WebLinkAbout05-06-13 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 3 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA May 6, 2013 WESTLAKE ACADEMY 2600 J T OTTINGER ROAD WESTLAKE, TX 76262 PERFORMANCE HALL Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 3 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 6 , 2013, TRUSTEES REGULAR MEETING AGENDA. (10 min) 4. DISCUSSION ITEMS a. Presentation and Discussion of Westlake Academy Phase One Expansion Project. (10 min) 5. BOARD RECAP / STAFF DIRECTION 6. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on April 2, 2013. b. Consider approval of Resolution 13-04, authorizing the termination of the agreement with Pivot Building Services, for janitorial services of the Westlake Academy Campus. c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter into an agreement with Best Facility Service for janitorial services at the Westlake Academy Campus. 4. BOARD CALENDAR Page 3 of 3 5. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. 6. RECONVENE MEETING 7. TAKE AN NECESSARY ACTION 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. 9. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on May 1, 2013, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. The Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 3 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA - Amended May 6, 2013 WESTLAKE ACADEMY 2600 J T OTTINGER ROAD WESTLAKE, TX 76262 PERFORMANCE HALL Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 3 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 6 , 2013, TRUSTEES REGULAR MEETING AGENDA. (10 min) 4. DISCUSSION ITEMS a. Presentation and Discussion of Westlake Academy Phase One Expansion Project. (10 min) 5. BOARD RECAP / STAFF DIRECTION 6. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on April 2, 2013. b. Consider approval of Resolution 13-04, authorizing the termination of the agreement with Pivot Building Services, for janitorial services of the Westlake Academy Campus. c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter into an agreement with Best Facility Service for janitorial services at the Westlake Academy Campus. 4. BOARD CALENDAR Page 3 of 3 5. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. 6. RECONVENE MEETING 7. TAKE AN NECESSARY ACTION 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Consider discussion of the language program at Westlake Academy, in particular to discuss the merits of Latin and Mandarin/Chinese – Council Member Langdon. 9. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on May 3, 2013, by 11:00 a.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes for the meeting held on April 2, 2013. b. Consider approval of Resolution 13-04, authorizing the termination of the agreement with Pivot Building Services, for janitorial services of the Westlake Academy Campus. c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter into an agreement with Best Facility Service for janitorial services at the Westlake Academy Campus. Westlake Academy Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Presentation and Discussion of Westlake Academy Phase One Expansion Project. (10 min) Westlake Academy Item # 4– Discussion Items Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: May 6, 2013 Staff Contact: Troy J. Meyer Discussion Item Subject: Presentation and Discussion of Westlake Academy Phase One Expansion Project. EXECUTIVE SUMMARY On November 12, 2012, the Town Council approved the Westlake Academy master plan presented by Bennett Benner Pettit, Inc (BB&P). On January 29, 2013 the Council instructed staff to have BB&P provides architectural services for Phase 1 of the campus expansion. The architectural scope of work includes three new buildings: (1) single-story Multi Purpose Hall (approximately 9,536 sq. ft.) (2) a three story secondary classroom building (approximately 19,452 sq. ft.), and (3) a single story field house (approximately 8,675 sq. ft.) The next was to solicit Request for Qualification (RFQ) for a construction manager at-risk for the project. The RFQ for Westlake Academy Phase One expansion project was published in the March 2nd and 3rd, 2013 edition of the Star-Telegram. We received four proposals on March 20th from four firms which include; Steele & Freeman, SEDALCO, AUI and Austin Commercial. At the April 22, 2013, meeting the Town Council authorized the Town Manager to enter into negotiation with Steele & Freeman, Inc. for construction manager at-risk services establishing a guaranteed maximum price for Phase One of the Westlake Academy campus expansion project. Steele & Freeman and BB & P continue to work on the design phase of the project. Staff has reviewed the building elevations for the WA Phase One expansion project which meet the Town standards for government use developments. Steele & Freeman will continue to work with BB&P on completing drawings and cost estimates for the GMP. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS ATTACHMENTS None, a presentation will be provided during the meeting. BOARD RECAP / STAFF DIRECTION Westlake Academy Item #5 Board Recap / Staff Direction Westlake Academy Item # 6 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on April 2, 2013. b. Consider approval of Resolution 13-04, authorizing the termination of the agreement with Pivot Building Services, for janitorial services of the Westlake Academy Campus. c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter into an agreement with Best Facility Service for janitorial services at the Westlake Academy Campus. Westlake Academy Item # 3 - Consent Agenda Items BOT Minutes 04/02/13 Page 1 of 3 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING April 2, 2013 PRESENT: President Wheat, Trustees: Michael Barrett, David Levitan, Carol Langdon, and Rick Rennhack. Clif Cox arrived at 5:20 p.m. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities, Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood and Special Projects Intern John Zagurski. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:08 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE APRIL 2, 2013, TRUSTEES REGULAR MEETING AGENDA. The Principals reviewed the item b of the consent agenda providing an overview of the propos ed revisions. Discussion ensued regarding the student class schedule, testing dates and Teaching professional days. BOT Minutes 04/02/13 Page 2 of 3 4. REPORTS a. Review of the Westlake Academy Parents Survey for the 2012-13 School Year. Discussion ensued regarding a crosstab of data including household income in conjunction with the use of tutors, and revising the questions regarding tutoring. 5. DISCUSSION ITEMS a. An update on the Balanced Scorecard for Westlake Academy. Administrative Coordinator Nibarger provided an overview of the Balanced Scorecard Discussion ensued regarding attendance, quarterly reports regarding the failure rates, parent – teacher conferences regarding a student’s failure, number of students failing Environmental Sciences, the increase of students failing Math by quarter, amount of time provided for students to complete homework, and encouraging students to be prepared and responsible. b. Discussion of propose Retention Policy. Primary Principal Harding provided an overview of the draft policy. Board input prior to reviewing the grading policy. Discussion ensued regarding the application of the proposed policy, denial of a parents request to have a student retained, the notification timeframe, retention based on required assessments, 6. BOARD RECAP / STAFF DIRECTION - Review the tutoring and volunteering questions on the parent survey. - Review the Balanced Scorecard card action items. 7. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 7:12 p.m. BOT Minutes 04/02/13 Page 3 of 3 Regular Session 1. CALL TO ORDER President Wheat called the meeting to order at 7:12 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on March 4, 2013. b. Consider approval of Resolution 13-03, Adopting the 2013-14 and 2014-15 School Calendar and approving request for State waiver. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Barrett seconded the motion. The motion carried by a vote of 5-0. 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 7:14 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MAY 6, 2013. ATTEST: ____________________________ Laura Wheat, Board President _____________________________ Kelly Edwards, Board Secretary Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: April 6, 2013 Staff Contact: Troy J. Meyer Consent Item Subject: Consider a Resolution authorizing the termination of the agreement with Pivot Building Services, for janitorial services of the Westlake Academy Campus. EXECUTIVE SUMMARY Pivot Building Services was contracted in August 2008 to provide janitorial maintenance for Westlake Academy. Due to the growth of the Westlake Academy facility, student body, after school and weekend activities over the past five years it was time to put this contract back out for bid. There also has been an increase in complaints as to areas that were not being cleaned to our standards. Staff recommends termination of the current contract with Pivot Building Services which requires a 30-day termination notice to be given on May 6, 2013. The bid notice will be published in the Star-Telegram on February 16th and 17th 2013. There were four bid proposals submitted on March 21, 2013. The new proposal will be presented to the Board of Trustee on May 6, 2013 for approval. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Governance direction will provide the authority and directives of the Board to the Academy staff as it relates to contract services. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS To authorize the Town Manager to termination the agreement with Pivot Building, Services, for janitorial services for the Westlake Academy Campus. ATTACHMENTS Resolution Resolution 13-04 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 13-04 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE TOWN MANAGER TO TERMINATE AN AGREEMENT WITH PIVOT JANITORIAL SERVICES FOR CLEANING SERVICES AT THE WESTLAKE CIVIC CAMPUS. WHEREAS, the staff has discussed and documented the quality of service performed over the past six (6) months with Pivot Janitorial, and WHEREAS, the Board of Trustee s now elects to exercise the right to terminate the contract with Pivot Janitorial as stated on the executed agreement, by sending a thirty (30) day notice of termination letter, and WHEREAS, the janitorial services cost have been include in the adopted 2012-2013 Westlake Academy budget and; WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby approves to termination the contract with Pivot Janitorial for janitorial service at the Westlake Civic Campus and further authorizes the Town Manager to execute said agreement, by sending a thirty (30) day notice of termination immediately upon approval by the Board of Trustee. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board of Trustee hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 13-04 Page 2 of 2 SECTION 4: That this reso lution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 6th DAY OF May, 2013. _____________________________ ATTEST: Laura Wheat, President _____________________________ ______________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ____________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP / MYP / DP Meeting Date: May 6, 2013 Staff Contact: Troy J. Meyer Consent Item Subject: Consider a Resolution authorizing the Town Manager to enter into an agreement with Best Facility Service for janitorial services at the Westlake Civic Campus. EXECUTIVE SUMMARY Pivot Building Services was contracted in August 2008 to provide janitorial maintenance for Westlake Academy. Due to the growth of the Westlake Academy facility, student body, after school and weekend actives over the past five years it was time to put this contract back out for bid. The competitive bid process was followed as outlined in the Texas Local Government Code. All specifications for the work were available to the public and bid procedures properly advertised. A pre-bid conference was held on March 11, 2013, with an extended sealed bid opening on March 21, 2013. The basic level bids proposed and received were as follows: • Best Facility Services - $44,460 • Commercial Building Maintenance, Inc. - $45,240 • Pivot Janitorial - $52,434 • North Central Texas Janitorial - $52,650 With Board of Trustee approval to give a thirty (30) day termination notice to Pivot Building Services starting on May 6, 2013, staff recommends award and authorization of an agreement with Best Building Services. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Governance direction will provide the authority and directives of the Board to the Academy staff as it relates to contract services. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Page 2 of 2 Approving a Resolution authorizing the Town Manager to enter into an agreement with Best Facility Services to provide janitorial services at the Westlake Academy Campus. ATTACHMENTS Resolution Resolution 13-05 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 13-05 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH BEST FACILITY SERVICE FOR JANITORIAL SERVICES AT THE WESTLAKE CIVIC CAMPUS. WHEREAS, the Board of Trustees finds the janitorial service will benefit the public : and WHEREAS, the Board of Trustee s finds that the contractor from Best Facility Services for janitorial services will provide all necessary labor and supplies for the cleaning of the Westlak e Academy : and WHEREAS, the janitorial services cost have been include in the adopted 2012-2013 Westlake Academy budget: and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby authorizes the Town Manager to enter into an agreement with Best Facility Service to provide janitorial service at the Westlake Academy. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 13-05 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 6th DAY OF May, 2013. _____________________________ ATTEST: Laura Wheat, President _____________________________ ______________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ____________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney  Early voting for the General & Special Elections April 29th – May 7th; Westlake Town Hall will be a polling location during early voting. BOARD CALENDAR  MasterWorks Free Concert Series begins in April; Concert every Thursday evening for one (1) hour; Solana Village Circle Courtyard May 2, 2013 at 6:00 pm; Johnny D & the Doo-Wopps, Old time Rock and Roll; Rescheduled from April 4, 2013  Bandana Bonanza May 11, 2013; Time TBA; WA Campus  Decoration Day w/ Special Guest Brian Fleming: best-selling author and veteran May 27, 2013; Time TBD; WA Gym and Town Green  WA Senior Banquet May 30, 2013; 6-9 pm; Colleyville-Piazza in the Village  WA End of Year Commendation Ceremony, Senior Baccalaureate Service, & WA Alumni Walkway Dedication Ceremony May 31, 2013; 8:30 am, 10:30 am, & 11:30 am respectfully; WA Campus- Gym and Campus Grounds outside of gym  WA Graduation Ceremony June 1, 2013; 2:00 pm; Hurst Conference Center  WA 10th Anniversary Picnic June 6, 2013; 1-3 pm; WA Campus-Town Green Westlake Academy Item #4 Board Calendar EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. Westlake Academy Item # 5 – Executive Session Westlake Academy Item # 6 – Reconvene Meeting TAKE ANY NECESSARY ACTION, IF NECESSARY Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. Westlake Academy Item # 7 – Take any Necessary Action, if necessary FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 8 – Future Agenda Items FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Consider discussion of the language program at Westlake Academy, in particular to discuss the merits of Latin and Mandarin/Chinese – Council Member Langdon. Westlake Academy Item # 8 – Future Agenda Items Westlake Academy Item # 9 – Adjournment Back up material has not been provided for this item.