HomeMy WebLinkAbout05-06-13 TC Agenda Packet
Mission Statement
On behalf of the citizens, the mission of the Town of Westlake is to be a one-of-a-kind community
that blends our rural atmosphere with our vibrant culture and metropolitan location.
Westlake, Texas – A Premier Knowledge Based Community
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TOWN OF WESTLAKE, TEXAS
Vision Points
Sense of Place; Leadership; Caring Community; Exemplary Governance; and
Service Excellence
SPECIAL TOWN COUNCIL MEETING
AGENDA
May 06, 2013
WESTLAKE ACADEMY
2600 J.T. OTTINGER ROAD
WESTLAKE, TX 76262
PERFORMANCE HALL
Special Session: 6:30 p.m.
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Special Session
1. CALL TO ORDER
2. DISCUSSION AND CONSIDERATION OF RESOLUTION 13-18, AWARDING THE
BID TO MOBILE MODULAR FOR THE PURCHASE AND DELIVERY OF THREE (3)
TEMPORARY CLASSROOM BUILDINGS FOR THE WESTLAKE ACADEMY CAMPUS.
3. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
May 1, 2013, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
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estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, May 06, 2013
TOPIC: Consider a resolution awarding the bid proposal from Mobile Modular to
purchase and delivery of three (3) temporary portable classrooms buildings for the
Westlake Academy Campus.
STAFF CONTACT: Troy J. Meyer, Director of Facilities and Parks/Recreation
DECISION POINTS
Start Date Completion Date
Timeframe: March 2, 2013 August 1, 2013
Funding: Amount - $8,500,000 Status- Funded Source- Bond Issuance
This fund includes: Soft Cost, Purchase of the portable buildings and set up cost, CM at Risk
fees and the projects guaranteed maximum price (GPM).
Decision Alignment
VVM Perspective Desired Outcome
Exemplary
Governance
Financial
Stewardship FS.Sustain Fiscal Health
Strategic Issue Outcome
Strategy Staff Action
Capital Investment
3. Policy and Cost
Analysis Drive by
GRowth (Future
Assets)
SA 03.3: WA Campus
Strategy Map or VVM Connection
Strategic Issue Connection
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EXECUTIVE SUMMARY
In the Student Admission Policy and future enrollment report present at the December 3, 2012
Board of Trustee meeting included recommendation to add three temporary buildings which
would add six additional classrooms. The building will be located just to the west of the current
portable buildings. The implementation of these new portables will allow for a number of
options to be executed based upon enrollment growth over the next several months. By placing
these portables in service, it would be possible to move into three sections in the PYP Program
if necessary. If the growth does not require the addition of new sect ions in all the PYP grade
levels, the portables could be utilized as specials classrooms.
On March 2, 2013 staff published a bid notice to purchase three portable buildings and to install
underground utilities to the three portable buildings. Staff received only one bid proposal for the
purchase of three portable buildings. On April 22, 2013 the Town Council rejected the bid from
Mobile Modular due to it being the only bid submitted on March 22, 2013. The bid package was
republished on April 13, 2013 and staff received one bid proposal on April 29, 2013 from Mobile
Modular with the option to purchase new or used buildings.
Bid proposal rejected on April 22 by Mobile Modular include the two options:
Option 1. New -$64,920.00 per building, total $194,476.00
Option 2. Used-$55,900.00 per building, total $167,700.00
Bid proposal submitted on April 29th by Mobile Modular include the two options:
Option 1. New -$57,845.00 per building, total $173.535.00
Option 2. Used-$49,610.00 per building, total $148,830.00
Delivery and set up cost is $25,000 which includes the delivery, setting, blocking, leveling and
shirting. Items that are excluded are; dirt work, utility connections, decking, ramps, security and
fire alarm systems, data, phones, student furniture. The estimated cost for these items is
$130,000 for all three buildings.
ORGANIZATIONAL HISTORY/RECOMMENDATION
Staff recommends accepting the bid proposal from Mobile Modular for the purchase and
deliver y of three (3) temporary classroom buildings for the Westlake Academy campus.
ATTACHMENTS
Resolution
Resolution 13-18
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TOWN OF WESTLAKE
RESOLUTION NO. 13-18
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
AWARDING THE BID TO MOBILE MODULAR FOR THE PURCHASE AND
DELIVERY OF THREE (3) TEMPORARY CLASSROOM BUILDINGS FOR THE
WESTLAKE ACADEMYCAMPUS.
WHEREAS, the implementation of these new portables will allow for a number of
options to be executed based upon enrollment growth over the next several months; and
WHEREAS, the temporary building would allow for flexible space with the option to
move into three sections in the PYP Program if necessary; and
WHEREAS, the 24’ X 64’ temporary classroom buildings are schedule for delivery in the
summer of 2013 which will be located on the northwest side of the Arts and Sciences Center; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council does hereby authorizing the
Town Manager to award the bid proposal to Mobile Mo dular for the purchase, delivery and set up
of three (3) temporary classroom buildings at the Westlake Academy Campus.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolut ion without the
invalid provision.
Resolution 13-18
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SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 6TH DAY OF MAY 2013.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Town of Westlake
Item # 3 –
Adjournment
Back up material has not
been provided for this item.