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HomeMy WebLinkAboutRes 15-12 WA Pruitt Building Services Janitorial ServicesWESTLAKE ACADEMY RESOLUTION NO. 15-12 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH PRUITT BUILDING SERVICES, INC. FOR JANITORIAL SERVICES AT THE WESTLAKE ACADEMY CAMPUS. WHEREAS, the Board of Trustees finds the janitorial service will benefit the public: and WHEREAS, the Board of Trustees finds that the contractor from Pruitt Building Services, Inc. for janitorial services will provide all necessary labor and supplies for the cleaning at the Westlake Academy Campus; and WHEREAS, the janitorial services cost have been include in the adopted 2015-2016 Westlake Academy budget; and WHEREAS, the Pruitt Building Services, Inc. bid annual cost is $96,900.00, with a monthly rate of $8,075.00; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: The above findings are hereby found to be true and correct and are incorporated herein in its entirety. SECTION 2: That the Board of Trustees of Westlake Academy hereby authorizes the Town Manager to enter into an agreement attached as Exhibit "A", with Pruitt Building Services, Inc., to provide janitorial services at the Westlake Academy Campus. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Board of Trustees hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 15-12 Page 1 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 10th DAY OF AUGUST, 2015. ATTEST: Kelly Edwar. , Board Secretary APPROVE Jan t Bubert "r L.: ant° Lowry, School Attorney`. President Laura s ent a heat Arfia Id/ T omas E. Brym �fperintendent Resolution 15-12 Page 2 of 2 Janitorial Services for the WESTLAKE ACADEMY July 2, 2015 TOWN OF WESTLAKE LAURA WHEAT MAYOR TOWN COUNCIL CAROL LANGDON — MAYOR PRO TEM RICK RENNHACK ALESA BELVEDERE MICHAEL BERRETT WAYNE STOLTENBERG THOMAS E. BRYMER TOWN MANAGER Town of Westlake 3 Village Circle, Suite 202 Westlake, Texas 76262 Phone: 817-430-0941 Fax: 817-430-1812 WA 2015 Page 1 NOTICE TO BIDDERS Sealed proposals addressed to the Town of Westlake for Janitorial services at: WESTLAKE ACADEMY Each bidder shall identify his sealed Proposal by typing on the outside of the envelope: TOWN OF WESTLAKE ATTN: Troy J. Meyer — Director of Facilities 3 Village Circle, Suite 202, Westlake, Texas 76262 ALL COMPLETE BID PACKAGES MUST BE DELIVERED AND RECEIEVED NO LATER THAN 10:00 A.M. (C.S.T.) ON THE 20 DAY OF JULY 2015 OR THEY WILL BE DEEMED AUTOMATICALLY REJECTED. All responses and requests for clarification/information shall be addressed in writing to Troy J. Meyer, Director of Facilities at the above address Or Email at: tmeyer@westlake-tx.org A pre-bid conference will be held at 2:00 p.m., Monday, July 13, 2015 at: Westlake Academy 2600 JT Ottinger Rd., Westlake, Texas 76262 in the Multi -Purpose Hall. All prospective bidders are required to have a representative from their firm attend this pre-bid conference. The Bid opening will be held at 1:30 P.M., Tuesday, July 21, 2015 in the Town Council Chambers at 3 Village Circle, Suite 202, Westlake, Texas 76262. Specifications will be furnished without charge to any contractor desiring to submit a bid for this service, and will be available on Thursday, July 2nd through Monday, July 13th from 9:00 am to 4:00 pm, Monday — Friday in person at the Town Hall 3 Village Circle, Suite 202 Westlake, Texas 76262 The Town of Westlake reserves the right to reject any or all bids, and to waive any formalities. The Town of Westlake is committed to the ideals of equal opportunity, and strongly encourages participation by HUB/MBE/WBE business enterprises. WA 2015 Page 2 PROJECT SCOPE TOWN OF WESTLAKE CLEANING CONTRACT General: The Westlake Academy is a kindergarten to 12th grade campus with a total of 830 students and 80 staff members which opened in 2003. The campus includes seven standalone buildings which include 56 classrooms, administration offices, restrooms, library, break rooms, performance hall, two dining and kitchen areas, locker rooms, weight room and gym. The total square feet of the campus is 108,230 which include the following: • PYP 1 Building — 24,000 sq. ft. • PYP 2 Building — 9,900 sq. ft. • Multi Propose Hall & Cafeteria — 9,536 sq. ft. • Gym & Cafeteria —19,267 sq. ft. • Art & Sciences — 8,500 sq. ft. • Secondary Building (3 stories) —19,452 sq. ft. • Field House — 8,900 sq. ft. • Six Portable Buildings — 8,675 sq. ft. The academy interior includes wood, VCT, carpet, rubber, carpet and tile flooring. Contract: The Town of Westlake will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy J. Meyer, Director of Facilities (tmeyer@westalke-tx.org). Contractor insurance coverage limits will be set by the Town. Timetable: Bidding will occur on July 2, 2015, contact awarded by August 2015, start date of August 11, 2015. WA 2015 Page 3 8.1 BASIC SCHEDULE OF SERVICES PYP 1 & 2 Buildings 33,900 sq. ft. 1. Desks, file cabinets, counters, partitions, book shelves and other office furniture and equipment will be dusted each service. 2. Carpets will be vacuumed each service. 3. Wooden surface floors will be dust mopped and damp mopped each service. 4. Hard surface floors will be mopped each service. 5. Waste receptacles will be emptied each service and lined when needed. 6. Glass top desks, glass doors and glass partitions library will be cleaned each service. 7. Side glass and six doors in front entrance cleaned each service. 8. Drinking fountains will be cleaned and sanitized each service. 9. Cob webs will be removed as needed. 10. Wooden chair railings dusted once a week. 11. Tops of lockers dusted once a week. 12. AC vents to be dusted twice a month. 13. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 14. Restroom floors will be mopped each service with detergent -disinfectant. 15. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 16. Walls and doors will be cleaned each service removing handprints and smudges. Multi -Purpose Hall and Cafeteria 9,536 sq. ft. 1. Waste receptacles will be emptied each service, lined when needed, and washed twice a week. 2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 3. Urinals and toilets will be cleaned each service using detergent - disinfectant. When necessary an emulsion bowl cleaner will be used. 4. Toilet tissue dispensers will be filled each service. 5. Restroom floors will be mopped each service with detergent -disinfectant. 6. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 7. Walls and doors will be cleaned each service removing handprints and smudges. 8. Wet mop the lobby each service. 9. AC vents to be dusted twice a month. 10. Glass doors cleaned inside and out each service. WA 2015 Page 4 Gym and Cafeteria 19,267 sq. ft. 1. Waste receptacles will be emptied each service, lined when need, and washed twice a week. 2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 3. Urinals and toilets will be cleaned each service using detergent - disinfectant. When necessary an emulsion bowl cleaner will be used. 4. Toilet tissue dispensers will be filled each service. 5. Restroom floors will be mopped each service with detergent -disinfectant. 6. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 7. Walls and doors will be cleaned each service removing handprints and smudges. 8. Gym floor will be dust each service and damp mopped twice a week. 9. Dust mop under and on top bleachers twice a week. 10. Showers cleaned each service. 11. Sweep and mop dining area each service. 12. The tops, fronts, and sides of counters will be cleaned and sanitized each service. 13. Dust wooden chair rails once a week. 14. Clean inside/out windows and doors each service. 15. Center edge of folder tables cleaned once a week. 16. Sweep service hallway each service. 17. Glass doors cleaned inside and out each service. 18. AC vents to be dusted twice a month. 19. Inside elevator walls and floor cleaned each service. Art & Sciences 8,500 sq. ft. 1. Carpets will be vacuumed each service. 2. Windowsills and baseboards dusted weekly. 3. AC vents to be dusted twice a month. 4. Hard surface floors will be dust mopped and damp mopped each service. 5. Hard surface floors will be polished twice annually. 6. Waste receptacles will be emptied each service and lined when needed. 7. Sinks will be cleaned each service. (Science labs included) 8. Glass doors and side glass will be cleaned each service. 9. Glass partitions will be cleaned once month. 10. Cobwebs will be removed as needed. 11. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 12. Urinals and toilets will be cleaned each service using detergent -disinfectant. 13. Toilet tissue dispensers will be filled each service. 14. Restroom floors will be mopped each service with detergent -disinfectant. 15. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 16. Walls and doors will be cleaned each service removing handprints and smudges. 17. Wet mop the lobby each service. WA 2015 Page 5 Secondary Building(3 stories) -19,452 sq. ft. 1. Carpets will be vacuumed each service. 2. Windowsills and baseboards dusted weekly. 3. AC vents to be dusted twice a month. 4. Hard surface floors will be dust mopped and damp mopped each service. 5. Hard surface floors will be polished twice annual. 6. Waste receptacles will be emptied each service and lined when needed. 7. Sinks will be cleaned each service. (Science labs included) 8. Glass doors and side glass will be cleaned each service. 9. Glass partitions will be cleaned once month. 10. Cobwebs will be removed as needed. 11. Inside elevator walls and floor cleaned each service. 12. Outside front covered patio cleaned each service. 13. All stairways swept and mopped each service. 14. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 15. Urinals and toilets will be cleaned each service using detergent -disinfectant. 16. Toilet tissue dispensers will be filled each service. 17. Restroom floors will be mopped each service with detergent -disinfectant. 18. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 19. Walls and doors will be cleaned each service removing handprints and smudges. 20. Wet mop the lobby each service. Field House 8,900 sq. ft. 1. Waste receptacles will be emptied each service and lined when needed. 2. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 3. Urinals and toilets will be cleaned each service using detergent -disinfectant. 4. Toilet tissue dispensers will be filled each service. 5. Restroom floors will be mopped each service with detergent -disinfectant. 6. Dividing partitions will be cleaned each service with disinfectant and washed as needed. 7. Walls and doors will be cleaned each service removing handprints and smudges. 8. Weight room and classroom floor will be swept and vacuumed each service. 9. Concession area cleaned each service. 10. All shower areas cleaned each service. 11. Glass doors cleaned inside and out each service. 12. AC vents to be dusted twice a month. 13. The tops, fronts, and sides of counters will be cleaned and sanitized each service. 14. Waste receptacle will be emptied each service. 15. Sweep service hallway each service. WA 2015 Page 6 Six Portable Buildings - 8,675 sq. ft. 1. Desks, file cabinets, counters, partitions, book shelves and other office furniture and equipment will be dusted each service. 2. Carpets will be vacuumed each service. (One classroom with carpet) 3. Hard surface floors will be swept and mopped each service. 4. Waste receptacles will be emptied each service and lined when needed. 5. Glass doors will be cleaned each service. 6. Cob webs will be removed as needed. 7. AC vents to be dusted twice a month. 8. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 9. Outside trash container will be emptied twice a week. Exterior of Building 1. Wall mounted exterior lighting fixtures cleaned twice a month. (Total of 6) 2. All outdoor trash can empty once a week. 3. Door mats swept and cleaned once a week or as needed. 4. Metal handrails cleaned once a week. 5. Pick up trash around dumpster as needed. December, March, and June —August break cleaning schedule 1. All windows inside and out. 2. Machine scrub title floors. 3. Polish all concrete floors. 4. Strip/Wax VCT flooring only in Classroom, Office area, Stairs and Teacher Break room. 5. All carpet machine clean. Cleaning crew will start at 8 p.m. on Sunday - Friday. Total annual cost of services: $ For a sum of Dollars and cents Total monthly fees: $ For a sum of Dollars and cents WA 2015 Page 7 The Town of Westlake will provide the following: 1. One set of card keys and keys. 2. Trash cans for cleaning staff. 3. All cleaning solution. 4. MSDS sheets log. 5. Dumpsters. 6. All cleaning products. Contractor will provide the following: 1. Daily log book 2. Check list in each cleaning closet of when each area is cleaned and by whom. 3. All tools including but not limited to: mops, brooms, vacuum cleaners, cleaning brushes and scrubbing equipment. 4. Provide email address. 5. Back ground check on employees when requested by the Academy or Town. 6. Supervisor will complete weekly checks of all area on campus. WA 2015 Page 8 8.2 Optional Services The following will be serviced on an as needed basis and the Town of Westlake may use other contractors or staff to complete the following work: 1. Washing of all windows inside and out. Per window: $ Total Cost: $ For a sum of Dollars and cents 2. Windows inside and out above ten feet. Per window: $ Total Cost: $ For a sum of Dollars and cents 3. Machine scrub tile floors. Per sq. ft. cost: $ Total Cost: $ For a sum of Dollars and cents 4. Strip/Wax VCT flooring. Per sq. ft. cost: $ Total Cost: $ For a sum of Dollars and cents 5. Machine cleaning of carpet. Per sq. ft. cost: $ Total Cost: $ For a sum of Dollars and cents 6. After hours and weekend cleaning. Hourly rate: $ 7. Power wash outside of buildings. Hourly rate: $ WA 2015 Page 9 8. Day Porter Monday through Friday from 10am — 6pm, from August 1st to June 15th. Total annual cost of services: $ For a sum of Dollars and cents Contractor will provide the town a price list of all paper and cleaning products. The Town reserves the right to use an outside supplier for all materials and supplies needed for this agreement. Note: If the above services are not performed to Town standers, the Town may hire an outside service to provide the services needed and bill the contractor. WA 2015 Page 10 8.3 INSTRUCTIONS 1. WORK TO BE DONE General: The Westlake Academy is a kindergarten to 12th grade campus with a total of 830 students and 80 staff members which opened in 2003. The campus includes seven standalone buildings which include 56 classrooms, administration offices, restrooms, library, break rooms, performance hall, two dining and kitchen areas, locker rooms, weight room and gym. The total square feet of the campus is approximately 108,230 which include the following: • PYP 1 Building — 24,000 sq. ft. • PYP 2 Building — 9,900 sq. ft. • Multi Propose Hall & Cafeteria — 9,536 sq. ft. • Gym & Cafeteria —19,267 sq. ft. • Art & Sciences — 8,500 sq. ft. • Secondary Building (3 stories) — 19,452 sq. ft. • Field House — 8,900 sq. ft. • Six Portable Buildings — 8,675 sq. ft. The academy interior includes wood, VCT, carpet, rubber, carpet, concrete and tile flooring. Contract: The Town of Westlake will use its standard bidding procedures to select the contractor. The Town's designated Project Manager will be Mr. Troy J. Meyer, Director of Facilities (tmeyer@westlake-tx.org). Contractor insurance coverage limits will be set by the Town. Timetable: Bidding will occur on July 2, 2015, contact awarded by August 2015, start date of August 11, 2015. 2. PREPARATION AND SUBMISSION OF PROPOSAL In the bid proposal, the bidder shall fill in the blanks for the "Optional Services " and the "Total Amount." 3. INTERPRETATION OF QUOTED PRICES In case of difference between the written words and any figure in a proposal, the amount stated in writing will be considered as the bid. The contract method will be unit pricing based on actual quantities of work installed. 4. DISCREPANCIES IN BIDS In case of lack of clarity of a proposal, the owner will adopt the most advantageous construction thereof or reject the bid. WA 2015 Page 11 5. UNBALANCED BIDS Unreasonable or unbalanced unit prices will be cause for rejection of any bids. 6. INTERPRETATION OF SPECIFICATIONS Any questions as to the meaning of any specifications will be answered by addendum which will be sent to all who have been furnished with service agreement. 7. LOCAL LABOR The Contractor, in so far as is practicable, will be expected to give preference to employment of local citizens. 8. MATERIALS FURNISHED BY CONTRACTOR The Contractor shall furnish all materials, regardless of their nature except as noted in this agreement. 9. MANUFACTURERS MSDS The Contractor shall furnish, MSDS for each of the products used to fulfill the service required in this agreement. A copy must be kept in one cleaning closet and a second copy goes to the town. 10. LABOR CLASSIFICATION AND MINIMUM WAGE SCALE Attention is called to the fact that a minimum scale of wages to be paid to employees engaged in the work under this contract does not release the contractor from compliance with any state wage law that may be applicable. The contractor shall abide by the wage and hour laws of the state and must not pay less than the rates prescribed. 13. TIME ALLOWED FOR AGREEMENT TO START The contractor shall commence work in not more than 10 calendar days after the work order has been issued. Work on the project shall start on August 2015. 14. SPECIAL INFORMATION - SALES TAX The owner qualifies as an exempt agency as defined by the statutes of the State of Texas. The Contractor shall comply with all statutes and rulings of the State Comptroller. WA 2015 Page 12 15. SUB CONTRACTORS The contractor must submit a list of all subcontractors which would be performing any work under this agreement. If at any time the contractor wishes to change the sub contract they must get approved by the Town. 16. INSURANCE The Contractor shall furnish and maintain during the life of the contract adequate Worker's Compensation and Commercial General Liability (Public) Insurance in such amounts as follows: Type of Insurance Amount 1. Workman's Compensation As set forth in the Worker's Compensation Act. $500,000 2. Commercial General Liability (Public) Each occurrence GeneralAggregate $1,000,000 Products Comp/Ops Agg. $1,000,000 The Town of Westlake shall be named as an additional insured on the Commercial General Liability (Public) Insurance Policy furnished by the Contractor. Each insurance policy shall contain a provision requiring that thirty (30) days prior to expiration, cancellation, non -renewal or any material change in coverage, a notice thereof shall be given by certified mail to the Town of Westlake, 3 Village Circle, Suite 202, Westlake, Texas 76262. Companies issuing the insurance policies shall have no recourse against the Town for payment of any premiums or assessments for any deductibles which are at the sole responsibility and risk of the Contractor. Certificate of proof that the insurance is in force shall be furnished to the Town. The coverage's provided herein shall be primary and noncontributory with any other insurance maintained by the Town of Westlake, Texas, for its benefit, including self- insurance. In the event any insurance policy shown on the Certificate of Insurance has an expiration date that is prior to the completion and final acceptance of the service agreement by the Town of Westlake, the Contractor shall furnish the Town proof of identical continued coverage no later than ten (10) days prior to the expiration date shown on the Certificate of Insurance. The Contractor shall not commence work on any Contract in the Town of Westlake until the Contractor has obtained all the insurance required under this paragraph and such insurance has been approved by the Town. WA 2015 Page 13 BIDDERS INSTRUCTIONS (Must be signed by the Contractor) ATTENTION TO ALL BIDDERS: The Town of Westlake wishes to thank you in advance for bidding on this project. Please be aware of the following requirements for bidding Town of Westlake work. It is important that you read and understand these qualification factors in order to achieve a rapid and smooth completion of the process. All pertinent documents required by law and these instructions must be correctly completed. A successful completion of them, will not only benefit the Town of Westlake, but also you as the contractor, because among other things, the money reserved for the project will be ready to be used in your project and prompt scheduled payment may be made without any further delays. If you are unable to comply with formal requirements or fail to exercise due diligence in completing the required contract forms, the contract may be awarded to the next lowest bidder for the reason time is of the essence in these projects. BASIC FORMS REQUIRED BY THE TOWN OF WESTLAKE THE FOLLOWING FORMS MUST BE COMPLETED BY THE CONTRACTOR AND ITS INSURANCE COMPANY 1. Proposal (to be completed by the contractor) 2. Standard Form of Agreement (to be completed by the contractor) 3. Corporate Acknowledgment; or Single Acknowledgment; or Partnership Acknowledgment NOTE: Whichever is applicable to the contractor, just one must be completed, and shall be notarized. 4. Power of Attorney or Certificate of Authority of Attorney(s) In -Fact (issued by the surety's company) 5. Town of Westlake Certificate of Insurance form (to be completed by the insurance company) 6. Indemnification by the Contractor (to be completed by the contractor) REMINDER: (a) All signatures must be originals. (b) Make sure the appropriate forms have been correctly notarized WA 2015 Page 14 INDEMNIFICATION BY CONTRACTOR Town shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of Town, without; however, waiving any governmental immunity available to the Town under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect Town from the consequences of Town's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of Town is a contributory cause of the resultant injury, death, or damage, and shall have no application when the negligent act of Town is the sole cause of the resultant injury, death, or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of Town and in the name of Town, any claim or litigation brought in connection with any such injury, death, or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the Town for its own benefit, including self-insurance. In addition, Contractor shall obtain and file with Town a Town of Westlake Certificate of Insurance evidencing the required coverage. Company Name (Cntrtor ''14ITT BUILDING SERVICES Signature �� Name (Please Print) RONNIE PRUITT Title VICE PRESIDENT WA 2015 Page 15 8.4 AGREEMENT BETWEEN TOWN AND CONTRACTOR THIS AGREEMENT is dated as of the 16`x' day of August in the year 2015, by and between the Town of Westlake, Texas (hereinafter called OWNER) and Pruitt Building Services, Inc.. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. 1.1 CONTRACTOR shall complete all services as specified or indicated in the Contract Documents. The Work is generally described as follows: JANITORIAL SERVICES AT THE WESTLAKE ACADEMY/CIVIC CAMPUS WESTLAKE ACADEMY FROM TOWN OF WESTLAKE Article 2. CONTRACT TIME. 2.1 CONTRACTOR agrees to commence service Sunday — Saturday. Service may be performed on weekends, holidays, and summers which must be approved by the Town. Article 3. EMPLOYEE BACK GROUND CHECKS. 3.1 CONTRACTOR must provide a completed certification of criminal history record information form (exhibit A) on each employee and subcontractor before they are scheduled to provide services on the Westlake Academy/civic campus. The Town reserves the right to reject any employee the right to work at the Westlake Academy/civic campus based on the result of its findings. Contractor must provide the Town with a current list of employee providing services at the Westlake Academy campus at any time. Contractor must supplies a list of vehicles that will be on campus. Article 4. CONTRACT PRICE. 4.1. OWNER shall pay CONTRACTOR for completion of the work on a monthly basis in accordance with the Contract Documents in current funds based on the basic schedule of services and Optional Services stated in the proposal. If CONTRACTOR does not perform services accordance to this agreement the Owner will deduct any and all expenses to hire a second contract and/or staff to perform the services. Owner will deduct all expenses from the contractor monthly fee. WA 2015 Page 16 Article 5. PAYMENT PROCEDURES. 5.1 CONTRACTOR shall submit invoice for payment on service completed during the previous month on the first day of the month. CONTRACTOR shall present only one invoice for payment each month. Invoice for payment will be processed by OWNER shall make payment to CONTRACTOR within thirty (30) days of the date of the invoice. If CONTRACTOR does not perform services accordance to this agreement the Owner will deduct any and all expenses to hire a second contract and/or staff to perform the services. Owner will deduct all expenses from the contractor monthly fee. Article 6. INTEREST. 6.1 All moneys not paid when due shall bear interest at the maximum rate allowed by law at the place of the project. Article 7. CONTRACTOR'S REPRESENTIONS. 7.1 In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 7.2 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the work. 7.3 CONTRACTOR binds itself to use such materials and so construct the work that it will remain in good repair and condition for and during the period of this agreement 7.4 To the fullest extent permitted by laws and Regulations, CONTRACTOR shall indemnify and hold harmless OWNER and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of management, staff, attorneys and other professionals and court and arbitration costs) arising out of or resulting from the performance of work, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting there from and (b) is caused in whole or in part by any negligent act or omission of CONTRACTOR, and Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder or arises by or is imposed by Laws and Regulations regardless of the negligence of any such party. 7.5 In any and all claims against OWNER or any of their consultants, agents or employees by any employee of CONTRACTOR, any Subcontractor, any person or organization directly or indirectly employed by any of them to perform or furnish any of the work or anyone for whose acts any of them may be liable, the indemnification obligation under paragraph 7.3 shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for CONTRACTOR or any such Subcontractor or other person or organization under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. WA 2015 Page 17 Article 8. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the work consist of the following: 8.1 Bid Proposal - Basic Schedule of services 8.2 Optional Service 8.3 Instructions 8.4 This Agreement There are no Contract Documents other than those listed above in this Article 8. Article 9. TERMINATION. 9.1 Either OWNER or CONTRACTOR may terminate this Contract, with or without cause, by giving the other thirty (30) days written notice. Article 10. MISCELLANEOUS. 10.1 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound, and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. WA 2015 Page 18 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed three copies of the Agreement. Three counterparts have been delivered to OWNER, and one counterpart each has been delivered to CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR on their behalf. This agreement will be effective on the 16th day of August, 2015. OWNER: Town of Westlake, Texas By: Aynk Thomas E. Brymer, To ' n Manager CONTRAC By: lGr� �z-c,'71t Vice Pres/Ail lL a.? ? 77 7 L.7 , S �rc/I'c eS 1 . ATTEST: .� /J(AY- Kelly Edwards, Town Secretary List name of person to whose attention notices are to be sent: Address for giving notices: 3 Village Circle, Suite 202 Westlake, Texas 76262 Address for giving notices: (If CONTRACTOR is a Corporation, attach evidence of authority to sign.) WA 2015 Page 19 CERTIFICATE OF LIABILITY 1NSU CE SAMPLE Ti -ns cenricATE Fs ISSUED AS A MATER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON TIE CERTIFICATE HOLDER. THIS CERTIFICATE DOW NOT AFFIRMATWELY OR NEGATIVELY AMEND, ECTEID OR AUER TRE COVERAGE AFFORDED 8Y THE POLICIES BELOW. TIM CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A (=TRACT BETWEEN THE ISSUING INSURER(51 AUTHORIZED REPRESENTATIVE OR. PRODUCER. AND THE CERTIFICATE HOLDER. .PORTANT: If the =Male holder IS an ADDITIONAL INSURED, the polIcy(Ies) must he endorsed. If SUBROGATION IS WAIVE), subject NI the terms and conditions of the perm% certain policies may require 211 endorsemett. Asment on this cerdilose does not confer tights to the =Mete holder in Iieu of such endomment(5). RODUCER The Culherson Agencv, Inc. 5750 Rufe Snow Dr., Suite #164 N. tdchland Rills, Texas 76180 L.ONIAL:1- IVALe • taLpb. atk Aoce=s: fl Culbers= 817/281-7900 am* 817/281-9080 MISIEMWS) AW COVE1AM Pruitt Building Services, Inc. 3430 Alemeda, Suite 5117 Ft. Worth, Texas 76126 -tA 1 Tri lNSU C: D: COVERAGES CERTIRCATENUMBEIt REVISION NUMBER ifsIS 18 To CERTFY THAT TIE POLICIES OF INSURANCE USED BELOW ME BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOWWIRSTANDING ANY FEQUIRETT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT KIM RE,SPELT TO WHICH THIS CERTIFICATE MAY BE ISSUE) OR MIRY PECTAIN, TrE INSURANCE .AFFORDED BY THE POLICIES DESCRIBM HEREIN IS SUBJECT TO ALL TIE TERMS, CLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SH0AN MAY HAVE BEEN REnICED BY PAID CLAIMS. FOUCY GENERAL 0:80yAre COILCEERCLU.. GElaeAr_ thrauTy CLACASanCE 1 -3?' I OCCUR GENT. AMEIEGATE UMIT1FPUE POLICY AUTOMO21LE UR= ANYAUTO ALLOWTE33 AIME H1R9AUTC 100 SChExh.ED ARDS NCe4.0MED 60584-68-58 'oj AJ cArf ==sPrs==) Th6/2011 51Faisomm-&ADvnissEr f2L241aa,aaa__ 5,00n s 2,000,000. Vs- 4,000000. Is. 4,000,000. "CDMEIMETSERTMITEr---- EDIXLY ELYINJURY (Per lezErierd) FROFEP1 5 ExCuPs D213 I I RETSIDON AGSREGATE vtoinutS cOmFEEADON MO EGIPLOYERS' UASIUTY Are, FROFRIETCRMETNERMLECJITI CFR OCUSE.77 annelatery 1n1811 v-rAde2caats-vs: 0P9A7018 be YIN D NIA 0001184939 10/23/1 10/2: EL. EA.CH ACCIDENT EL OcEAE. r000rrion s1 .000.00(1 on DESCRIPTION OF OPERMICNS i VEHICLES (AftectrACOM) -01 A�51 EiOJf =4*, -415 req3e0) CERI1FICATEHOLD9R CANCELLATION SHDULD AMY OF IME ABOVE DESCRIBED POLICIES BE CANCELED 50RE TIE EXPIRAT}ON DATE THEREOF. NOTICE MI_ EE DELIVERED IN ACCORDAN thrrm rre FOUCY PPJOVISIONS_ • SAMPLE WTHQREND fr. SAMPLE © 1988-2010 ACORD CORPORATION_AH rights reserved_ ACORD25 (2010105) Tna ACORD name and logo are regIsterai rnarks of ACORD Portable Buildings - 8,675 sq. ft. RES 15-12 1. Desks, file cabinets, counters, partitions, book shelves and other office furniture and equipment will be dusted each service. 2. Carpets will be vacuumed each service. (One classroom with carpet) 3. Hard surface floors will be swept and mopped each service. 4. Waste receptacles will be emptied each service and lined when needed. 5. Glass doors will be cleaned each service. 6. Cob webs will be removed as needed. 7. AC vents to be dusted twice a month. 8. Mirror, soap dispensers, washbasins and plumbing fixtures will be cleaned each service. 9. Outside trash container will be emptied twice a week. Exterior of Building 1. Wall mounted exterior lighting fixtures cleaned twice a month. (Total of 6) 2. All outdoor trash can empty once a week. 3. Door mats swept and cleaned once a week or as needed. 4. Metal handrails cleaned once a week. 5. Pick up trash around dumpster as needed. December, March, and June —August break cleaning schedule 1. All windows inside and out. 2. Machine scrub title floors. 3. Polish all concrete floors. 4. Strip/Wax VCT flooring only in Classroom, Office area, Stairs and Teacher Break room. 5. All carpet machine clean. Cleaning crew will start at 8 D. . on Sunday - Friday. Total annual cost of services: $ 96,900.00 For a sum of ninetysix thousand ninehundred fj,ollals and no/100 Total monthly fees: $ 8,075.00 cents For a sum of eightthousand seventyfive Dollars and no/100 cents WA 2015 Page 7 8.2 Optional Services The following will be serviced on an as needed basis and the Town of Westlake may use other contractors or staff to complete the following work: 1, Washing of all windows inside and out. Per window: $ 2.00 Total Cost: $ For a sum of Dollars and cents 2. Windows inside and out above ten feet. Per window: $ 3.00 For a sum of Dollars and cents 3. Machine scrub tile floors. Per sq. ft. cost: $ .12 cents For a sum of Dollars and cents 4. Strip/Wax VCT flooring. Per sq. ft. cost: $ .28 cents Total Cost: $ For a sum of Dollars and cents 5. Machine cleaning of carpet. Per sq. ft. cost: $ .18 cents Total Cost: $ For a sum of Dollars and cents Total Cost: $ Total Cost: $ 6. After hours and weekend cleaning. Hourly rate: $ 18.00 7. Power wash outside of buildings. Hourly rate: $ 45.00 WA, 2015 Page 9 8. Day Porter Monday through Friday from 10am — 6pm, from August 1st to June 15th. Total annual cost of services: $ 35,700.00 For a sum of thirtyfivethousandsevenhundredDollars and no/100 cents Contractor will provide the town a price list of all paper and cleaning products. The Town reserves the right to use an outside supplier for all materials and supplies needed for this agreement. Note: If the above services are not performed to Town standers, the Town may hire an outside service to provide the services needed and bill the contractor. WA 2015 Page 10 Town of Westlake August 14th, 2018 Mr. Ron Pace Pruitt Building Services 3430 Alemeda, #117 Fort Worth, TX 76126 Dear Mr. Pace, As of August 15, 2018, Westlake Academy is giving Pruitt Building Services or PB Alliance Co. a 30 -day notice to terminate our cleaning contract as required by the 2015 contract agreement. If the services are not provided at any time during this 30 -day period, the Town of Westlake/ Westlake Academy may terminate the contract agreement immediately. Tom Brymer �G Town Manager/Supe intendent Town of Westlake/ Westlake Academy 1500 Solana Blvd., Bldg. 7, Suite 7200 • Westlake, Texas 76262 Tel: 817-430-0941 • www.westlake-tx.org • Fax: 817-430-1812