HomeMy WebLinkAbout08-24-15 TC Agenda Packet • / r Meeting of the Town of /wn Council will begin Immediately following
of the Town I I I/ but I prior I the posted statt time.
TOWN OF
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
deve%pment, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL
AGENDA
August •
3 VILLAGE CIRCLE, SUITE 1
2 ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop • 5:00 •
Regular • 1 •
Page 1 of 5
Mission Statement
Westlake is a unique community b/ending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas- "One-of-a-kind community; natural oasis-providing
an exceptional level ofservice."
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE AUGUST 24, 2015, TOWN
COUNCIL REGULAR MEETING AGENDA. (10 min)
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (There
will no presentations associated with the report items.) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Report regarding a Trinity River Authority sanitary sewer meter problem
S. DISCUSSION ITEMS
a. Presentation and discussion regarding legislative update from State Representative
Giovanni Capriglione. (15 min)
b. Discussion and update regarding pending construction on SH 114 and SH 170. (15 min)
c. Discussion regarding a proposed ordinance regulating Smoking. (15 min)
d. Standing Item; Update and discussion regarding the Granada Development.
e. Standing Item: Update and discussion regarding the Entrada Development.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071 to consult with their attorney to seek advice of the attorney on a
matter(s) in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
conflicts with the Texas Government Code Chapter 551: Texas Student Housing
b. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion's development known as Entrada
and Granada
c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Page 2 of 5
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. COUNCIL RECAP / STAFF DIRECTION
10. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens
to address the Council on any matter whether or not it is posted on the agenda. The
Council cannot by law take action nor have any discussion or deliberations on any
presentation made to the Council at this time concerning an item not listed on the agenda.
The Council will receive the information, ask staff to review the matter, or an item may be
noticed on a future agenda for deliberation or action.
a. Recognition of Bill Greenwood and his dedicated service to the Town of Westlake
3. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 27, 2015, meeting.
b. Consider approval of the minutes from the June 1, 2015, meeting.
c. Consider approval of the minutes from the June 15, 2015, meeting.
d. Consider approval of the minutes from the August 12, 2015, meeting.
e. Consider approval of Resolution 15-17, Approving an Interlocal Agreement with
North Central Texas Council of Governments for Electronic Payment Services.
f. Consider approval of Resolution 15-18, Authorizing the Town Manager to
execute an ILA with the Town of Trophy Club for the installation of Internally
Illuminated Street Name Signs at State Highway 114 and Trophy Club Drive.
g. Consider approval of Resolution 15-19, Adopting the Tarrant County Hazard
Mitigation Action Plan, June 2015.
h. Consider approval of Resolution 15-20, Approving a development agreement
with Carlyle Development, LLC.
4. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE,
APPROVING A ZONING CHANGE FROM R 1 "ESTATE RESIDENTIAL"TO PD-6
"PLANNED DEVELOPMENT - SINGLE-FAMILY RESIDENTIAL DISTRICT KNOWN
AS WESTLAKE MEADOWS." THE SUBJECT PROPERTY IS APPROXIMATELY 8.8
ACRES LOCATED EAST OF SAM SCHOOL ROAD AND NORTH OF THE TOWN
LIMITS, FURTHER DESCRIBED AS TRACTS 7A1.7A1A1, 7A2, AND 7B OF THE RP
ESTES SUBDIVISION, AND TRACTS 1A, AND 1A1 OF THE JAMES B MARTIN
SURVEY.
Page 3 of 5
5. CONTINUE THE PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 15-
21 TO DENY WITHOUT PREJUDICE A PRELIMINARY PLAT FOR
APPROXIMATELY 8.8 ACRES LOCATED EAST OF SAM SCHOOL ROAD AND
NORTH OF THE TOWN LIMITS, FURTHER DESCRIBED AS TRACTS 7A1.7A1A1,
7A2, AND 7B OF THE RP ESTES SUBDIVISION, AND TRACTS 1A, AND 1A1 OF
THE JAMES B MARTIN SURVEY.
6. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.071 to consult with their attorney to seek advice of the attorney on a
matter(s) in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
conflicts with the Texas Government Code Chapter 551: Texas Student Housing
b. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion's development known as Entrada
and Granada
c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
7. RECONVENE MEETING
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
9. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under "Future Agenda Item Requests", an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item's relationship to the Council's strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
Mayor Laura Wheat
Regulating the use of drones in Town limits; specifically the use of drones and
the use of the Stagecoach runway.
Page 4 of 5
10. COUNCIL CALENDAR
11. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle,
August 19, 2015, by 6:30 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government
Code.
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Page 5 of 5
Town of
Westlake
Item # 2 — Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible. "
Town of
Westlake
Item # 3 —
Review of Consent
Agenda Items
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 27, 2015, meeting.
b. Consider approval of the minutes from the June 1, 2015, meeting.
c. Consider approval of the minutes from the June 15, 2015, meeting.
d. Consider approval of the minutes from the August 12, 2015, meeting.
e. Consider approval of Resolution 15-17, Approving an Interlocal
Agreement with North Central Texas Council of Governments for Electronic
Payment Services.
f. Consider approval of Resolution 15-18, Authorizing the Town Manager to
execute an ILA with the Town of Trophy Club for the installation of
Internally Illuminated Street Name Signs at State Highway 114 and Trophy
Club Drive.
g. Consider approval of Resolution 15-19, Adopting the Tarrant County
Hazard Mitigation Action Plan, June 2015.
h. Consider approval of Resolution 15-20, Approving a development
agreement with Carlyle Development, LLC.
Town of
Westlake
Item # 4—
Reports
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Council Member requests that report be removed and considered separately.
a. Report regarding a Trinity River Authority sanitary sewer meter problem
F estlake Town Council
TYPE OF ACTION
Workshop - Report
Westlake Town Council Meeting
Monday, August 24, 2015
Topic: Report regarding a Trinity River Authority sanitary sewer meter problem
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Ob'ective
Exemplary Service&Governance Increase
-We set the standard by delivering Transparency,
Fiscal Responsibility Fiscal Stewardship unparalleled municipal and Accessibility&
educational services at the lowest
cost. Communications
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 24, 2015 Completion Date: August 24, 2015
Funding Amount: N/A Status - ® N/A Source -N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Town staff recently met with representatives from our wholesale sanitary sewer provider, Trinity
River Authority, regarding a problem with a sanitary sewer meter. TRA just discovered that the
meter was installed and calibrated incorrect and believes our actual flows have been greater than
what the faulty meter has indicated over the last 5 years. The meter, which was inspected and
accepted by TRA, was installed as a part of the 2009 Deloitte off-site sanitary sewer project.
TRA is in the process of getting a new meter and expects to have it installed within the next 3 to
4 weeks. We have provided data from our SCADA system that shows the pump run times for
the last 8 months which will be used to estimate the volume of flows to compare with the
metered volume during this same time period.
TRA indicated that they do not have any desire to pursue retroactive charges; they will just
modify our monthly charges once the new meter is installed and providing accurate flow data.
We are bringing this to you attention as this will more than likely result in an increase in
treatment costs to the Utility Fund budget and require a budget amendment. Unfortunately the
timing of the adjustment will span the Town's fiscal years 14/15 and 15/16 since the TRA budget
starts on December 1St. It is our intention to work with our rate analyst to determine what impact
this will have, include it in our rate study this Fall to ensure rates sufficiently cover our treatment
costs, and amend the budget as necessary.
RECOMMENDATION AND ATTACHMENTS
N/A
Town of
Westlake
Item # 5 —
Discussion Items
DISCUSSION ITEMS
a. Presentation and discussion regarding legislative update from State
Representative Giovanni Capriglione. (15 min)
b. Discussion and update regarding pending construction on SH 114 and SH 170.
(15 min)
c. Discussion regarding a proposed ordinance regulating Smoking. (15 min)
d. Standing Item: Update and discussion regarding the Granada
Development.
Standing Item: Update and discussion regarding the Entrada
Development.
F estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, August 24, 2015
Topic: Discussion and update regarding pending construction on SH 114 and
SH 170
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision,Value,Mission Perspective Strategic Theme & Results Outcome
Objective
High Quality Planning,Design&
Development-We are a desirable Increase
Transparent/Integrity- Citizen, Student& Well planned,high-quality Transparency,
driven Government Stakeholder Accessibility&
community that is distinguished by
Communications
exemplary design standards.
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 24, 2015 Completion Date: August 24, 2015
Funding Amount: N/A Status - ® N/A Source -N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Staff last updated Council at the regular Council Meeting on February 24, 2014 on issues created
by the newly constructed SHl 14/SH 170 interchange. The information presented to Council was
based on the February 11, 2014 meeting attended by the three (3) Mayors and staff members of
the communities (Westlake, Roanoke, and Trophy Club), TxDOT, Denton County
Commissioner Andy Eads, and State Representative Giovanni Capriglione.
At that time TxDOT indicated that some of the issues can be addressed by restriping the lanes,
while other `fixes', such as the addition of SH 114 east and westbound lanes and the SH 170
connection from SH 114 to Roanoke Road, may take longer to construct.
SH 170, as it was originally planned, was to be a "managed lane" roadway (toll road) with the
North Texas Tollway Authority (NTTA) from SH 114 west to I-35. Additionally, the NTTA is
not expected to complete SH 170 for at least another 15 to 20 years.
The three (3) Mayors and staff members from the communities (Westlake, Roanoke, and Trophy
Club) met with Denton County Commissioner Eads last week to discuss the current status of the
SH 114 and SH 170 improvements. As indicated in the attached letter from Denton County
Commissioner Eads, SH 114 eastbound and westbound additional lane construction and the
newly proposed construction of SH 170 from SH 114 to Roanoke is also expected to start
Summer 2016 and take approximately 24 months to complete.
We continue to stress to TxDOT and Denton County that the Town's newly adopted
Thoroughfare and Comp Plan, must be incorporated into any resolution or proposed solution in
order to mitigate any long term detrimental impact to mobility within our community. This is
important because we may need to amend the Town's CIP to include some new projects to
provide for the appropriate streetscape enhancements related to the SH 170 construction.
RECOMMENDATION AND ATTACHMENTS
Attachment A—Letter from Denton County Commissioner Andy Eads
Attachment B— SH 114 and SH 170 funding breakdown
Attachment C—Westlake Thoroughfare Plan
Attachment D—Westlake Land Use Plan
COMMISSIONER ANDY FADS
DENTON COUNTY PCT. 4
COURTHOUSE-ON-THE-SQUARE,DENTON TX
August 17, 2015
Dear Mayor Wheat,
Thank you for your inquiry as to the status of projects impacting Westlake. I will be holding my
quarterly Precinct 4 Task Force meeting this Thursday, August 20, 2015, in Trophy Club at 2:00 p.m. to
discuss each of the projects in detail. I would also like to invite you to "hold over" after the meeting with
the Town of Trophy Club and Roanoke to discuss the plan forward for SH 114.
Until then, I also want to assure you that Denton County has been working closely with our partners at
TxDOT to ensure the needed improvements to this area are not just a priority for planning, but timely
construction. The following information should provide you and your citizens with an overview of
everything being done in and around Westlake.
To date, Denton County has contributed $33.3 million to construct the SH 114/SH 170 interchange.
While that project has been substantially completed and is open to traffic, we all knew there were
additional infrastructure improvements needed.
That is why Denton County worked with both the Dallas and Fort Worth TxDOT Districts,NCTCOG
and Tarrant County to create a $57 million program partnership to further address the roadway needs in
the southern part of the county. Denton County's portion of that partnership was $14.6 million. The
actual cost of the projects is more than was originally estimated; however, Denton County is working
with its partners to address the matter. [See attached spread sheet]
The grade separation/main lane construction at Parish Road and the construction of an additional free
lane in each direction from the existing 6 lane section of SH 114 to US 377 are both scheduled to let for
construction in June 2016. Over the past 12 months Denton County, in conjunction with its partners at
TxDOT and NCTCOG, has managed to go from identifying a problem to environmentally clearing,
designing, funding and letting a project in little more than 18 months. I view this as a success in
planning, identifying funding, and skill in expediting construction and navigating the regulatory process
to construct a roadway. Denton County would be glad to attend a workshop on this matter to inform the
citizens of what it has done over the past 12 months to solve these issues. We have had a track record of
moving mobility projects forward.
As it relates to concerns surrounding SH 114 and the Mobility 2040, 1 can assure you that Denton County
will take ownership to "champion" this section of SH 114. Being a part of the Mobility Plan only affects
those entities that choose to allow it to be a barrier. The best way to demonstrate what I mean is to
provide you with an example.
110 W.Hickory,Denton,Texas 76201 •Third Floor,Courthouse-on-the-Square
940.349.2801 - FAX 940.349.2803 ■dentoncounty.com■Andy.Eads @dentoncounty.com
Between the Mobility 2030 and 2035 plan update, IH 35W from Denton to the Denton/Tarrant
County line was removed from the Mobility Plan since there was no way to include a$1 billion
facility into a financially constrained plan. We were determined to find a way to move forward
with this project in spite of not being included in the Mobility Plan. Toward that end, Denton
County negotiated with NCTCOG and TxDOT to allow Denton County to expend $2 million on
engineering services to begin the advanced planning for IH 35W. For their part,NCTCOG
would continue to provide Denton County with modeling support, and TxDOT would continue
to provide plan review on the environmental document and the design schematic. Fast forward
to about a year ago when development started occurring on IH 35W between SH 114 and Eagle
Parkway that triggered a need for frontage roads on IH 35W in that corridor. As part of the
negotiations that saw the SH 170/Parish interchange and the addition of additional main lanes on
SH 114, funding was identified for the construction of$25 million in frontage roads on IH
35W. The project lets this September, and the southbound frontage road will be open to traffic
by July 2016. Denton County did not get IH 35W on the Mobility Plan until we needed it to be
on the Plan to allow it to be environmentally cleared and let.
Focusing on the Mobility Plan is not the critical path item. I have directed county resources to
initiate the same level of focus on this section of SH 114 as was brought to bear on SH 114/SH
170 interchange, SH 114 main lanes, SH 170 interchange and IH 35W frontage roads. The
NCTCOG Executive Board has delegated transportation issues to the Regional Transportation
Council, of which I am a member and represent all of Denton County.
As was mentioned before, I would encourage you to attend the meeting on August 20 with the
leadership of the cities along the corridor, and we can discuss this in greater detail if you would
like.
the best,
Andy Eads
Denton County Commissioner Pct. 4
Attachments
1-35W Segment 3C/SH 170/SH 114 Parntenhip-Breakdown
Funding Participation
Project Total Project.
Name Project limits Project 0esc-3ti0n CSl Location Costs TK6,]'T % UenCr'--unto 56 ThrrmrE County 35 tYCTC44xfRTC %
°.c is:rlrt s0ukh 3c_7c .__.
'r0nta�e reed tor-?-.14
IH 31W
r0m -.�.e
proposed by 6entar.c
Frontegc Partxaf-0 S-114 serve_c�;oir dewelopr a°} CO is{_1 Denton COUntf $2C,U7C,44C $3C,CQC,{{e] S].0{i3; $E,9E6:70C, �_. _. _ __ _____ _c. 15.V%
ROats
'I tte soL-hA, st quadrat of
-33'N and SH 114
MISW[New Firantage Rds)-Subtotal Total SZDXCDADD $M.D(l%MD S4.00% SBASS)GOO 33M% so MAN% S3�334,11130 iSA7%
West or'arrish Rd '0=L--t 3335ZIL• CM DY nton Muntf
$1E,471;471 3.14,:].107 _-7.[435 53,333.304 33 33`.i 7.,4r �i.SE r.2[4 iG.57:4
SH 170 to West or SH 114 interchange at the new
'arrish Road and SH 170
Irce-cra7�e 2339-CZ-04' —:ar-s.t'0urt
Inters•r�0n _ .. f $2,307.[{.7 Ss7.C.{% $4 C 47i: $1,E65,340 33.3335 $333,50{- 1E.5'-'
=dimr-fion: m 'ere"-
Ztc 7 each {5.5?-C2-04 zncan COu-,tf $3,037,{4C ,C07,C{..7 _�.0O3•i S2,5EE:..=CO ._�_ = 7.00r. ,-.7_=.5cO
SH 114 re 3-2 uF'airete 03x3-C3.C33 'Ear--7t=cu-tf $3,1:08.070 ,007{{} _J.-c% ;0 0.CW3 $2,665,44[ck
Qmu1TOW P $57,D'J0,000 $Z3,500,01?0 5D-0036 $1.1,665,2fl0 25.73% 54,332,930 7.EO% $9.M.30D 16-6736
C•eetei 3i—•7+]T oe115s 0 N:-ct P.1 5y 3.2ON
CSJ: 0081-13-041;0081-13-050
Limits(From): SH 170
(To): IH 35E
Ext.Const.Cost: $931,000,000(updated 2012 ASED Estimate—planning level); $31 million for frontage road project
Widen and reconstruct the existing 4-lane freeway facility including evaluation of additional general-purpose
Description: lanes,managed lanes,and continuous frontage roads,and associated access and ramp improvements
Firm: HNTB
Key Contact: Chris Bergeron
Current Activities: -
Ongoing coordination of the preliminary concept Ft, fe R Inter;a,w
L p n wtH IH S5E
plan with stakeholders along the corridor. HNTB Z DENTONe Ext
continued development of revisions to draft a
schematic submitted in July 2013, including
refinements to managed lane and general-purpose —IH a5W C.,
Major R.vadc
lane access. HNTB submitted revisions to concept - MRa"Ima
Rlve"i Rad
plan on July 11, 2014, including refinements to CBAetSry
�" Setaol
managed lane and general-purpose lane access. The Q
July 2014 schematic reduced the number of
Rnosnn Ranch��: C.°
wishbone ramps for managed lane access to 8 from
Old Justin Rd ARC
16 on the July 2013 schematic. f iH-XW Comdor
Ongoing coordination between HNTB, TxDOT, and E W'H35E)
CH2MHill on the compatibility of the ultimate
mainlane and ramp access with the interim ramps
being developed by TxDOT for the frontage road
project between Eagle Parkway and SH 114.
a�O sH Ttce
HNTB submitted updated horizontal and vertical Maw r
geometry to TxDOT on December 4, 2014, for the lleo - -
a
ultimate corridor section between Eagle Parkway and
SH 114 in association with the current frontage road
.......
project. The recently submitted schematic replaced `
two wishbone ramps (southbound exit and
mlHSSw
eatpnn Pk,, ¢` Urban Schematic
northbound entrance) for managed lane access at A5 T `° /� 7x��rPOdwone,
Eagle Parkway to slip ramps. ;- - Fufure North Tarrant
a Exores—ay(NTE)by others
Frontage Roads project from Eagle Parkway to
SH 114: Let date is expected in September 2015.
Schematic submitted for final review. Schematic and ,Texas Department of Transporlef bJ
design exceptions have been approved by FHWA.
Environmental document now reclassified as CE under new pilot program(District approval). The
95%PS&E is under District review. ROW maps for southbound frontage road have been prepared
and submitted to the ROW Division at the District. Pre-public meeting held on June 25. Public
hearing held on July 14 at NWISD. There were none in opposition of the project and several in favor.
Waiting for confirmation from NCTCOG on conformity. Soil borings and pavement design have
been complete.
ENVIRONMENTAL: HNTB submitted the Draft Environmental Constraints report. Public Meeting was
held at NWISD with five people in attendance. Waiting to hear from NCTCOG regarding conformity.
Conditional environmental clearance was given on August 7, 2015.
SH I I Interchange
CSJ: 0353-02-060 FONSI: May 2008
Limits(From): 0.84 miles west of Trophy Lake Drive 60% Plans Adequate: August 2009
(To): 0.07 miles west of Trophy Club Drive 100% Plans: October 2010
Est.Const.Cost: $33,333,333.33 ROW Acquisition: NA
Project Construct grade separated roadway lanes Let Date: January 5,2011
Description:
TxDOT Contact: Jae Bagg Construction Complete: January 2015
t+ 4a
Current Activity:
Construction: The project was open to traffic in March 2014.
SH 114 Main Lanes: Schematic was submitted for final review in May 2015. There will not be
any additional ROW needed for this project. TxDOT is determining the best method for
environmental clearance, due to the fact that no ROW will be acquired. The current cost estimate
for this project is $16.7 million. The project is estimated to let in June 2016.
SH 170/Parish Road Safety Project: TxDOT Fort Worth postponed the public hearing for SH
170 to provide stakeholders time to develop the SH 170/Paris Road Interchange project. The
current cost estimate for this project is $23.8 million. The project is estimated to let in June 2016.
SH 114 East
CSJ: TBD FONSI:
Limits(From): US 377 60% Plans Adequate:
(To): 1H 35W 100% Plans:
Est.Const.Cost: * ROW Acquisition:
Project * Let Date:
Description:
TxDOT Contact: * Construction Complete:
377
114
TEXAS
e--
Current Activity:
Denton County has directed county staff to dedicate resources to include main lanes for this
section of SH 114.
M
rn
r
D THE THOROUGHFARE PLAN
rn
o �-" _ ,may \ _ I
� LEGEND
c N
Existing Roads
M
= 377 o sc Water Features
rn lV
zStudy Area Boundary
rn 114
gib er LINKTYPE
0
Z 1 ♦ Esc �)Existing
O ♦ ♦ � •1 Proposed
�9 \ u ll : �o () Regional Arterial
rn L d 114
)Town Arterial
170 ■ • ��Pastoral Collector
-- ■■♦ 4)Special Consideration
�ahFtee ♦ 170/'1`}Contwul CapitalPWY
X ■
Alliance�'ate ■ D IoltteWay
hove%190 ContiwLty YE � � � ■
CO Ottunger/190 Coritl,nultll
■ ■ ■ ■ ■ C ■ ■ Pearsari/II'}Connectiwn t Solana Blvd
. A:, See Note W Dove Rd
. 0 '
377 •�.
■ ■ ■ ■ • f7ove/170 ContUnulty m
\ c >
110' onnectwn \ —� ° J
0
z Pearson South Connect
Wol MI11
South
Connectiwn 114
Ottuger South Connectoon
besugn and coordunatuon are re uured
-a
v Note Future road alugnment between
connectuon pounts us to be
determuned by development cute
O desugn as sute plans are 4mutted
for coordunatuon of connectuon and
contunuuty.
N01F: Further_study Is required to determine opturium design
0 o.i
Miles
DISCLAIMER: Future road alignment between connection points is intended to serve the projected use of Westlake entitlements and is to be determined by development site design
as site plans are submitted for coordination of
connection and continuity. Therefore,final road alignments may differ from the Plan. Should road and intersection service thresholds defined by this Plan not be attained,the whole
system as shown may not be built. See Policy
Section B in the Implementation Document for roadway thresholds,trigger points,and other implementation language.
THE LAND USE PLAN
■PC A:Pastoral Community/View Shed Zone
■PC-B:Pastoral Community/View Corridor Zone
■CC1-A:Community Com mercial l/View Shed Zone
�CC1-B:Community Commercial l/Yew Corridor Zone
■CC 2-A:Community Commercial 2/View Shed Zone
CC2-B:Cam mu nity Commercial 2/View Corridor Zone
CC2-C:Community Commercial 2/ViewTerminal Zone
CC2-D:Community Commercial 2/View Shade Zone
■CC 3-A:Community Commercial 3/View Shed Zone
■TC-B:Town Core/View Corridor Zone
114 TC-D:Town Core/View Shade Zone
TC-A:Town Core/View Shed Zone
�■RC-D:Regional Commercia I/View Shade Zone
170
RC-B:Regional Commercial/View Corridor Zone
TCO:Town Common
Open Space
377
0
c
0
� I
D
Z
M
r
M
M
Z
Z
C DISCLAIMER:The land use districts shown on this map in noway modify the permitted uses and/or conditions of use(FAR,building height,etc.)specified in any zoning or Planned
Development Ordinance approved by the Town of
N Westlake. These land use districts are intended to guide the Council in their evaluation of site plans submitted for their approval and/or property owner requests to transfer
commercial square footage from one land use district
M
to another when the legal mechanism for such transfer has been adopted by the Town of Westlake. See Policy Section A in the Implementation Document for rates of transfer,trigger
points,and other implementation language.
r
D
Z
k ')estlake Town Council
4
TYPE OF ACTION
Workshop -Discussion Item
Westlake Town Council Meeting
Monday, August 24, 2015
Topic: Review and Discussion of proposed Ordinance Regulating Smoking
STAFF CONTACT: Jarrod Greenwood, Director of Public Works/Asst. to the Town Manager
DECISION POINTS
Start Date Completion Date
Timeframe: August 24, 2015 August 24, 2015
Funding: Amount- N/A Status- N/A Source- N/A
Decision Alignment
VVM Perspective Desired Outcome
*f Sense of Place Customer Focus CF.Promote Community Health,
Safety&Welfare
Strategic Issue Outcome Staff Action
Strategy
N/A N/A N/A
} Strategy Map or VVM Connection @ Strategic Issue Connection
Page 1 of 2
EXECUTIVE SUMMARY
Town staff previously presented information to Council at the October 20, 2014 and July 15,
2015 Town Council Workshop regarding a public smoking ordinance.
The attached draft smoking ordinance for Council review and discussion is based on Council
direction to prohibit smoking in the Town's parks/trails and within 25' of an entrance to any
public building.
ATTACHMENTS
Proposed draft smoking ordinance to be distributed during workshop.
Page 2 of 2
Town of
Westlake
Item # 6 —
Executive Session
EXECUTIVE SESSION
a. Section 551.071 to consult with their attorney to seek advice of the attorney on a
matter(s) in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
conflicts with the Texas Government Code Chapter 551: Texas Student Housing
b. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion's development known as Entrada
and Granada
c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
a.
Town of
Westlake
Item # 7 — Reconvene
Meeting
Town of
Westlake
Item # 8 — Take any
Necessary Action, if
necessary
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 to consult with their attorney to seek advice of the attorney on a
matter(s) in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
conflicts with the Texas Government Code Chapter 551: Texas Student Housing
b. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion's development known as Entrada
and Granada
c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of
Westlake
Item #9
Council Recap /
Staff Direction
COUNCIL RECAP / STAFF DIRECTION
Town of
Westlake
Item # 10 —
Workshop
Adjournment
Town of
Westlake
Item # 2 — Citizen's
Presentations and
recognitions
CITIZEN PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Council on any matter whether or not it is posted on the agenda. The Council
cannot by law take action nor have any discussion or deliberations on any presentation made to
the Council at this time concerning an item not listed on the agenda. The Council will receive
the information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
a. Recognition of Bill Greenwood and his dedicated service to the Town of Westlake
Town of
Westlake
Item # 3 — Consent
Agenda
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 27, 2015, meeting.
b. Consider approval of the minutes from the June 1, 2015, meeting.
c. Consider approval of the minutes from the June 15, 2015, meeting.
d. Consider approval of the minutes from the August 12, 2015, meeting.
e. Consider approval of Resolution 15-17, Approving an Interlocal
Agreement with North Central Texas Council of Governments for Electronic
Payment Services.
f. Consider approval of Resolution 15-18, Authorizing the Town Manager to
execute an ILA with the Town of Trophy Club for the installation of
Internally Illuminated Street Name Signs at State Highway 114 and Trophy
Club Drive.
g. Consider approval of Resolution 15-19, Adopting the Tarrant County
Hazard Mitigation Action Plan, June 2015.
h. Consider approval of Resolution 15-20, Approving a development
agreement with Carlyle Development, LLC.
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL and BOARD OF TRUSTEES MEETING
May 27, 2015
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Alesa Belvedere,
Carol Langdon, Rick Rennhack and Wayne Stoltenberg.
ABSENT:
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Fire Chief Richard Whitten,
Finance Director Debbie Piper, Director of Facilities and Parks &
Recreation Troy Meyer, Jason Power Director of Information
Technology, Planning and Development Director Eddie Edwards,
Director of Public Works Jarrod Greenwood, Communications &
Community Affairs Director Ginger Awtry, Director of Human
Resources &Administration Services Todd Wood, Executive
Principal & Director of Education Dr. Mechelle Bryson, MYP
Principal Dr. Andra Barton, PYP Principal Rod Harding, WAF
Executive Director Dr. Shelly Myers, Finance Supervisor Jaymi
Ford and Management Inter Joel Enders.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 9:04 p.m.
Town Manager Brymer welcomed everyone, introduced Management Intern Joel Enders
and facilitator Mike Conduff.
The meeting began with an introduction of all present.
Town Council Minutes
05/18/15
Page 1 of 4
2. DISCUSSION ITEMS
- Governance Assessment
a. Board Relations and Code of Ethics
b. Policy on Board Meeting Procedures
Discussion ensued regarding the addition of 'Item of Community Interest' to the
agendas and combining it with the calendar to include upcoming events,
proclamations and employee recognitions.
Consider amending the procedures at a future meeting.
c. Affiliate Relations And Communications Policy
Discussion ensued regarding the various methods of communications use for
both the Academy and the Town.
Discussion ensued regarding tutoring costs and Blacksmith contributions, other
schools that students attend and still require tutoring, communicate the items in
which the Academy excels, communicate the IB and Scope and Sequence,
communicate meaningful information to our stakeholders, ask parents why they
chose WA, determine if the Communique is the correct tool, and possible
confusion of the ISD and IB teaching methods.
Town Manager Brymer provided an overview of the current Affiliate policy.
d. DiSC Profile Graphs — Team View
i. Assessments for Council / Staff Teams
Town Manager Brymer provided an overview of the DISC profiles in the
packet.
e. Review Current Council Policies
o The 8 Behaviors of the On Target Board Member
Facilitator Conduff provided an overview of the 8 behaviors.
- Review of Vision, Mission, and Values
a. Municipal
b. Academic
Town Manager Brymer provided an overview of the current Vision, Mission, and Values.
Town Council Minutes
05/18/15
Page 2 of 4
- Balanced Scorecard
a. Building a Custom House
b. Strategic Planning and Management System Poster
c. Municipal Strategy Map
d. Academic Strategy Map
Assistant DeGan provided an overview of the Town's balanced scorecard and key
performance measures.
Discussion ensued regarding the current maps, KPIs, reducing the number of
initiatives and focusing on stakeholder initiatives, leading indicators, and adding
an additional column to the placemat with more specificity (intended results).
- Municipal Future Planning
a. Five-Year CIP Update
c. Five-Year Forecast
d. Five-Year Staffing Forecast
e. Future Planning
• How do we build the Westlake Community?
• What, When, How Would You Know?
Town Manager Brymer provided a presentation and overview of the Municipal
budget.
Discussion ensued regarding a Town Hall, leasing verses purchasing, correlate
staffing to daytime population, commuter adjusted population, and if the projects
funded to match the strategic map.
Mayor Wheat left the meeting at 1:45 p.m.
- Academic Future Planning
a. Budget Retreat Memo
f. Five-Year Forecast
g. Position Staffing Summary
h. Service Level Adjustments By Strategic Objective
Town Manager Brymer provided a presentation and overview of the Academic
budget.
Discussion ensued regarding the forecast delta if the population of Westlake
increases, amount per student ISDs spend, student enrollment, Blacksmith funding,
a way to recruit (funding) for candidates who fit the WA teacher, faculty turnover,
new and changing positions, and funding from affiliate boards.
Town Council Minutes
05/18/15
Page 3 of 4
3. WRAP-UP / STAFF DIRECTION
Add Items of Community Interest to the agenda.
How do we define success and communicate it to our stakeholders so it will understood
How to communicate what Westlake Academy is, the type of school
Dollars received per student of surrounding ISDs
4. ADJOURNMENT
The work session adjourned at 3:34 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 24, 2015.
ATTEST:
Laura Wheat, Mayor
Kelly Edwards, Town Secretary
Town Council Minutes
05/18/15
Page 4 of 4
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 1, 2015
PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Carol Langdon, Rick
Rennhack and Wayne Stoltenberg.
ABSENT: Alesa Belvedere
OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards,
Town Attorney L. Stanton Lowry, Finance Director Debbie Piper,
Jason Power Director of Information Technology, Communications
& Community Affairs Director Ginger Awtry, Director of Human
Resources &Administration Services Todd Wood, and Susan
McFarland, Communications Specialist.
Special Session
1. CALL TO ORDER
Mayor Wheat called the special session to order at 8:54 p.m.
2. EXECUTIVE SESSION
The Council convened into executive session at 8:54 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
Town Council Minutes
06/01/15
Page 1 of 2
3. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:02 p.m.
4. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken as a result of executive session.
S. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 9:02 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 24, 2015.
ATTEST:
Laura Wheat, Mayor
Kelly Edwards, Town Secretary
Town Council Minutes
06/01/15
Page 2 of 2
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 15, 2015
PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Carol Langdon, Rick
Rennhack, and Wayne Stoltenberg. Michael Barrett arrived at 5:41 p.m.
ABSENT:
OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards,
Town Attorney L. Stanton Lowry, Fire Chief Richard Whitten,
Director of Facilities and Parks & Recreation Troy Meyer, Director
of Public Works Jarrod Greenwood, Planning and Development
Director Eddie Edwards, Communications & Community Affairs
Director Ginger Awtry, and Susan McFarland, Communications
Specialist.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:22 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 15, 2015, TOWN COUNCIL
REGULAR MEETING AGENDA.
Item 3c - Discussion ensued regarding the purchase of playground equipment for
Westlake Academy and public use of the equipment.
Town Council Minutes
06/15/15
Page 1 of 8
Item 3e — Discussion ensued regarding the agreement, developer and TXDOT funding,
streetscape design style and cost, communication to residents and corporate partners, and
including funding in the CIP signalization at Dove Road and FM 1938 Davis Boulevard.
4. REPORTS
a. Report regarding change in the status of the Drought Contingency Plan
Discussion ensued regarding the water per week schedule, contractual
obligations, and conservation.
S. DISCUSSION ITEMS
a. Discussion regarding a Contract with MESA Planning for Phase 1 Planning
Consulting Services for Development of Certain Ordinances to Implement the
Town's Recently Adopted New Comprehensive Plan.
Town Manager Brymer provided an overview of the proposed contact.
Discussion ensued regarding study and writing of ordinances to implement the
updated Comprehensive Plan, transfer development rights and the adoption of
public policies.
b. Discussion regarding the Appointment and Reappointment of members to
Various Affiliate Boards and the Planning & Zoning Commission.
Town Manager Brymer and Town Secretary Edwards provided an overview of the
item and applications received for vacancies.
c. Present Survey Data regarding the implementation of a Smoking ordinance.
Director Greenwood provided a presentation and overview of the survey.
Discussion ensued regarding the survey results, communities incentivize non-
smoking retail, retail establishments that currently allow smoking, safety
concerns for people smoking in the medians, Fidelity designation as a non-
smoking campus, Entrada developer's position regarding smoking regulations,
establishment's rights, and promoting a smoke free town.
Council direction: Staff to prepare an ordinance banning smoking including e-
cigarettes in parks and along the trail system, discuss with Fidelity a workaround
for employees to alleviate smoking in the medians, create a non-smoking
distance of 25 feet from an entrance of any public building.
Town Council Minutes
06/15/15
Page 2 of 8
d. Standing Item: Update and discussion regarding the Granada Development.
Mr. Moyaedi provided an update and overview of the project. He stated that
landscaping would be completed by July 27, 2015.
Discussion ensued regarding the days of construction lost due to inclement
weather and providing additional communication regarding any additional slow-
downs.
e. Standing Item: Update and discussion regarding the Entrada Development.
Mr. Moyaedi provided an update and overview of the project. He stated that the
litigation with Trophy Club had been settled this week, construction to move the
water line to the exterior of the property would begin in approximately 4 weeks,
bore drilling results, and design of the walls which should begin within a couple
of weeks.
Discussion ensued regarding development meetings, retail space, hiring
additional engineering firms, review of the design standards, development
occupants such as CVS Pharmacy, restaurants, a boutique hotel, EB5 monies, soil
issues, and the amphitheater.
6. EXECUTIVE SESSION
The Council convened into executive session at 6:52 p.m.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion's development known as Entrada
and Granada
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 7:33 p.m.
Town Council Minutes
06/15/15
Page 3 of 8
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken as a result of executive session.
9. COUNCIL RECAP / STAFF DIRECTION
Prepare an ordinance banning smoking including e-cigarettes in parks and along the trail
system, discuss with Fidelity a workaround for employees to alleviate smoking in the
medians, create a non-smoking distance of 25 feet from an entrance.
Monitor the July 27, 2015, completion of exterior landscaping for the Granada subdivision.
10. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:34 p.m.
Regular Session
1. CALL TO ORDER
Mayor called the regular session to order at 8:05 p.m.
2. CITIZEN PRESENTATIONS AND RECOGNITIONS
No one addressed the Council.
3. CONSENT AGENDA
a. Consider approval of the minutes from the May 18, 2015, meeting.
b. Consider approval of the minutes from the May 18, 2015, special meeting to
Canvass the May 9t" General Election.
c. Consider approval of Resolution 15-13, Approving an Agreement for
$118,612.00 with Child's Play, Inc., to install new Playground Equipment at the
Westlake Academy Campus and Authorize Town Manager to make funding
changes not to exceed $25,000.00 on this project.
d. Consider approval of Resolution 15-14, Approving a Contract with MESA
Planning for Phase 1 Planning Consulting Services for Development of Certain
Ordinances to Implement the Town's Recently Adopted New Comprehensive Plan.
e. Consider approval of Resolution 15-15, Authorizing the Town Manager to
Execute an Advanced Funding Agreement with the Texas Department Of
Transportation for Construction of a Traffic Signal at the FM1938 (Davis Boulevard)
and Solana intersection.
Town Council Minutes
06/15/15
Page 4of8
No one addressed the Council.
Mayor Wheat asked for a motion to continue the public hearing until the August 24, 2015,
meeting. Council Member Langdon made the motion to continue seconded by Council
Member Barrett. Motion carried 5-0.
7. PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE 750, APPROVING
A ZONING CHANGE AMENDING THE PLANNED DEVELOPMENT REGULATIONS
PLANNING AREA 1 OF THE PD1 ZONING DISTRICT (PD1-1). THE PROPERTY IS
LOCATED ON BOTH SIDES OF SOLANA PARKWAY AND WEST OF HWY 114, AND
IS COMMONLY KNOWN AS THE SOLANA OFFICE PARK.
Director Edwards provided an overview of the zoning request.
Mr. Brad Blankenship, DTZ, and Mrs. Christine Robins-Elrod, 5G Studio, provided a
presentation and overview of the proposed signage and renderings.
Discussion ensued regarding the size of signage, illumination, timing of the renovation,
marketing for new tenants, signage metal material, feedback from potential tenants, and
staff approval of the final signage.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Ordinance
750. Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
8. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 751, AMENDING THE
PLANNED DEVELOPMENT SITE PLAN FOR PLANNING AREA 1 OF THE PD1
ZONING DISTRICT (PD1-1). THE PROPERTY IS LOCATED ON BOTH SIDES OF
SOLANA PARKWAY AND WEST OF HWY 114, AND IS COMMONLY KNOWN AS
THE SOLANA OFFICE PARK.
Director Edwards provided a presentation and overview the proposed site plan
amendment and landscaping.
Town Manager Brymer provided an overview of the 360 degree architecture as discussed
with Planning and Zoning Commission and the application of the articulation requirements
granted by individual structure.
Town Council Minutes
06/15/15
Page 6 of 8
Mr. Brad Blankenship, DTZ and Jay Reissig, Halff Associates, provided a presentation and
overview of the proposed parking structures to be added to the Campus Circle property.
Discussion ensued regarding number of spaces in the proposed garages, total surface
parking, and the proposed structures should be completed by the end of 2015.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Stoltenberg made a motion to approve Ordinance
751. Council Member Belvedere seconded the motion. The motion
carried by a vote of 5-0.
9. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
a. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
and Granada
b. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
10. RECONVENE MEETING
11. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
12. FUTURE AGENDA ITEMS
13. COUNCIL CALENDAR
Town Council Minutes
06/15/15
Page 7 of 8
14. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Rennhack seconded the motion. The
motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 9:06 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 24, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
06/15/15
Page 8 of 8
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 15, 2015
PRESENT: Mayor Laura Wheat and Council Members, Alesa Belvedere, Carol Langdon, and
Wayne Stoltenberg.
ABSENT: Michael Barrett and Rick Rennhack
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Finance Director Debbie
Piper, Finance Supervisor Jaymi Ford, Fire Chief Richard Whitten,
Fire Marshal John Ard, Director of Facilities and Parks &
Recreation Troy Meyer, Director of Human Resources &
Administrative Services Todd Wood, Director of Information
Technology Jason Power, Director of Public Works Jarrod
Greenwood, Communications & Community Affairs Director Ginger
Awtry, Communications Specialist Susan McFarland, Municipal
Court Administrator Sharon Wilson and Management Intern Joel
Enders.
Workshop Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 12:30 p.m.
Town Council Minutes
08/12/15
Page 1 of 2
2. DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FOR FISCAL YEAR 2015-
2016, AS WELL AS FUNDED AND UNFUNDED PROJECTS CONTAINED IN THE
TOWN’S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN.
Town Manager Brymer, Assistant Town Manager DeGan and Director Piper provided a
presentation and overview of the proposed budget.
Discussion ensued regarding staff monitoring the Granada project ensuring the Town’s
vision of the product is accomplished, regional challenges, budget cost by strategic
perspective, water conservation methodology rates, the City of Fort Worth’s Caylor
waterline extension, Sales Tax revenues, Capital Improvement summary, smart meters
and automation capabilities, updating the academy facility plan, providing Council an
opportunity for additional involvement in the Entrada development, signalization at Dove
Road & Davis FM1938 and Solana & Davis FM1938, building or leasing office space for
municipal offices, market adjustments for the municipal employees, purchasing land, and
the response to questions from Council retreat.
3. ADJOURNMENT
Mayor Wheat adjourned the work session at 3:58 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 24, 2015.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
08/12/15
Page 2 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 24, 2015
TOPIC: Consider approval of a Resolution to enter into an Interlocal Agreement
with NCTCOG GovPay for expedited collection of bonds, fines and
paperwork
STAFF CONTACT: Amanda DeGan, Assistant Town Manager
Sharon Wilson, Court Administrator
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Fiscal Responsibility Municipal &
Academic Operations
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Maximize Efficiencies
& Effectiveness
Strategic Initiative
Review Internal Processes to Eliminate Waste / Redundancy
Time Line - Start Date: August 24, 2015 Completion Date: N/A
Funding Amount: N/A Status - Not Funded Source - Self-funded
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Westlake Municipal Court through City of Keller Police Department utilizes “Regional” warrant
services to detain and collect outstanding warrants. When a defendant is detained by another
agency, they may pay their fines or post a bond to secure their appearance in our court to answer
to the charges against them. Currently, any monies, bonds, and paperwork collected by these
agencies are sent to the respective cities court where they process the cash/documents and mail
the paperwork to our court. If there is any actual money involved, the paperwork must first be
processed through the collecting cities finance department and then they cut a check, which is
forwarded to our court.
This process can take days, weeks or even months for our agency to receive the necessary
paperwork to process the case for closure. Through NCTCOG GovPay, participating agencies,
upon release of defendant, shall deposit payments and bonds directly into an established Town of
Westlake bank account, and email all supporting documents to a dedicated email account,
therefore improving the turnaround time to final disposition on cases.
The contract/service agreement has been reviewed by our town attorney.
RECOMMENDATION
Staff recommends approval.
ATTACHMENTS
Resolution 15-17
TOWN OF WESTLAKE
RESOLUTION NO. 15-17
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT FOR
AN INTERLOCAL AGREEMENT FOR ELECTRONIC WARRANT PAYMENT
SERVICES THROUGH THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS (NCTCOG).
WHEREAS, the Town of Westlake desires to expedite the collection of money and
paperwork from local agencies after warrants have been executed by participating agencies; and,
WHEREAS, the North Central Texas Council of Governments (NCTCOG) through
GovPay participating agencies shall deposit payments and bonds directly into a Town of
Westlake bank account; and,
WHEREAS, this process will enhance our efficiencies and customer service and promote
a shorter time period to final disposition on cases; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Town of Westlake Town Council, does hereby approve the
agreement with NCTCOG GovPay, attached to this resolution as Exhibit “A”, authorizing the
Town Manager to execute the contract on behalf of the Town of Westlake.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage. .
PASSED AND APPROVED ON THIS 24TH DAY OF AUGUST 2015.
ATTEST: _____________________________
Resolution 15-17
Page 1 of 6
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Resolution 15-17
Page 2 of 6
Exhibit “A”
INTERLOCAL AGREEMENT FOR
ELECTRONIC WARRANT PAYMENT SERVICES
THIS INTERLOCAL AGREEMENT (“ILA”), made and entered into pursuant to the Texas
Interlocal Cooperation Act, Chapter 791, Texas Government Code (the “Act”), is by and
between the North Central Texas Council of Governments, hereinafter referred to as
“NCTCOG,” having its principal place of business at 616 Six Flags Drive, Arlington, TX 76011,
and the Town of Westlake, a local government created and operated to provide one or more
governmental functions and services, hereinafter referred to as “Participant,” having its principal
place of business at 3 Village Circle, Suite 202, Westlake, Texas 76262.
WHEREAS, NCTCOG is a regional planning commission and political subdivision of the State
of Texas operating under Chapter 391, Texas Local Government Code; and
WHEREAS, in reliance on such authority, NCTCOG has instituted a cooperative purchasing
program, hereinafter referred to as “Shared Services” under which it contracts with eligible
entities under the Act; and
WHEREAS, NCTCOG has performed a procurement process for electronic warrant payment
services for municipalities; in which each participating local government will contract directly
for electronic warrant payment services with Government Payment Service, Inc. (GPS); and
WHEREAS, NCTCOG’s Executive Board approved a resolution authorizing the interlocal
agreements for procurement of GPS electronic warrant payment services at its December 20,
2012 meeting; and
WHEREAS, Participant has represented that it is an eligible entity under the Act, that its
governing body has authorized this Agreement on August 24, 2015, and that it desires to contract
with NCTCOG on the terms set forth below;
NOW, THEREFORE, NCTCOG and the Participant do hereby agree as follows
ARTICLE 1: OBLIGATIONS OF THE PARTIES
The Participant agrees to execute an engagement letter with GPS with respect to its election to
receive various electronic warrant payment services under NCTCOG’s Shared Services Program.
A copy of the standard engagement letter is attached hereto as Attachment 1. Participant
acknowledges that it shall look solely to GPS for the delivery of the services described in the
engagement letter as well as the provisions for payment of fees assessed by GPS.
NCTCOG has developed the electronic warrant payment services program as part of its Shared
Services to its member organizations. NCTCOG’s sole responsibility is to coordinate with GPS
and its member organizations the procurement of the services and to promote the services to its
members. NCTCOG has no responsibility for (i) the delivery of the services to its members, (ii)
Resolution 15-17
Page 3 of 6
the day to day operation of the electronic warrant payment service system or (iii) the resolution
of dispute/warranty claims between GPS and the Participants.
ARTICLE 2: LEGAL AUTHORITY
The Participant represents and warrants to NCTCOG that it is eligible to contract with NCTCOG
under the Act for the purposes recited herein because it is one of the following: a local
government, as defined in the Act as a county, a municipality, a special district, or other political
subdivision of the State of Texas or any other state, or a combination of two or more of those
entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the
Texas Government Code, or a similar agency of another state), or a non-profit corporation
created and operated to provide one or more governmental functions and services, and it
possesses adequate legal authority to enter into this Agreement.
ARTICLE 3: PERFORMANCE PERIOD
This Agreement shall be effective when signed by the last party whose signing makes the
Agreement fully executed and will remain in full force and effect for one (1) year. This
Agreement shall automatically renew for successive one-year terms unless sooner terminated in
accordance with Article 6 below. Any modification of this Agreement must comply with the
requirements of Article 4 below.
ARTICLE 4: CHANGES AND AMENDMENTS
This Agreement may be amended only by a written amendment executed by both parties, except
that any alternations, additions, or deletions to the terms of this Agreement which are required by
changes in Federal and State law or regulations are automatically incorporated into this
Agreement without written amendment hereto and shall become effective on the date designated
by such law or regulation. NCTCOG reserves the right from time to time to make changes in the
scope of products and services offered through the Shared Services cooperative purchasing
program.
ARTICLE 5: TERMINATION PROCEDURES
NCTCOG or the Participant may cancel this Agreement for any reason and at any time upon
thirty (30) days written notice by certified mail to the other party to this Agreement. The
obligation of the Participant to pay for any Service and/or Products purchased under this
Agreement, shall survive such cancellation, as well as any other Participant costs incurred prior
to the effective date of the cancellation.
ARTICLE 6: APPLICABLE LAWS
NCTCOG and the Participant agree to conduct all activities under this Contract in accordance
with all applicable rules, regulations, and ordinances and laws in effect or promulgated during
the term of this Agreement.
ARTICLE 7: SEVERABILITY
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
Resolution 15-17
Page 4 of 6
ARTICLE 8: FORCE MAJEURE
To the extent that either party to this Agreement shall be wholly or partially prevented from the
performance within the term specified of any obligation or duty placed on such party by reason
of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order
of any court, act of God, or specific cause reasonably beyond the party's control and not
attributable to its neglect or nonfeasance, in such event, the time for the performance of such
obligation or duty shall be suspended until such disability to perform is removed; provided,
however, force majeure shall not excuse an obligation solely to pay funds.
ARTICLE 9: WHOLE AGREEMENT
This Agreement and any attachments/addendums, as provided herein, constitute the complete
agreement between the parties hereto, and supersede any and all oral and written agreements
between the parties relating to matters herein.
ARTICLE 10: DISPUTE RESOLUTION
The parties to this Agreement agree to the extent possible and not in contravention of any
applicable state or federal law or procedure established for dispute resolution, to attempt to
resolve any dispute between them regarding this Agreement informally through voluntary
mediation, arbitration or any other local dispute mediation process before resorting to litigation.
ARTICLE 11: MISCELLANEOUS
a. This Agreement has been made under and shall be governed by the laws of the
State of Texas. Venue and jurisdiction of any suit or cause of action arising under,
or in connection with, this Agreement shall lie exclusively in Tarrant County,
Texas.
b. The persons executing this Agreement hereby represent that they have
authorization to sign on behalf of their respective entities.
c. This Agreement and the rights and obligations contained herein may not be
assigned by either party without the prior written approval of the other party to
this Agreement.
THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE
PARTIES HERETO AS FOLLOWS:
North Central Texas
Council of Governments
Shared Services Program
616 Six Flags Drive
Arlington, Texas 76011
Resolution 15-17
Page 5 of 6
NCTCOG Executive Director or Designee
Signature of Executive Director or Designee
Date:
Town of Westlake
Name of Entity
3 Village Circle, Suite 202
Mailing Address
Westlake, Texas 76262
City, State, ZIP Code
Thomas E. Brymer, Town Manager
Name & Title of Authorized Official or Designee
By:
Signature of Authorized Official or Designee
Date:
Resolution 15-17
Page 6 of 6
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 24, 2015
TOPIC: Consider a resolution to enter into an Inter Local Agreement with Trophy Club
for reimbursement for installation of Internally Illuminated Street Name Signs.
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Fiscal Responsibility Fiscal Stewardship
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Maximize Efficiencies
& Effectiveness
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 24, 2015 Completion Date: August 24, 2015
Funding Amount: $11,495.00 Status - Funded Source - Contributions/Grants
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As you will recall, Council awarded a contract at the January 26, 2015 regular meeting for the
installation of Internally Illuminated Street Name Signs on TxDOT signal poles at the follow
locations: SH 114/FM 1938; SH 114/Westlake Parkway; and US 377/Westport Parkway.
The plans included two Trophy Club Drive signs to be installed at the Westlake Parkway bridge
at a cost of $11,495.00 to be paid for by the Town of Trophy Club as indicated in the proposed
ILA. This allows both communities to realize some economies of scale thereby reducing the
overall project cost.
Page 1 of 2
RECOMMENDATION
Staff recommends approval of the Westlake-Trophy Club ILA.
ATTACHMENTS
Resolution 15-18
Proposed ILA with Trophy Club
Page 2 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 15-18
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORIZING THE TOWN MANAGER TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN THE TOWN OF WESTLAKE AND THE TOWN OF
TROPHY CLUB RELATED TO THE REIMBURSEMENT FOR INSTALLATION OF
INTERNALLY ILLUMINATED STREET NAME SIGNS.
WHEREAS, the Town of Westlake desires to foster and promote region cooperative
efforts; and
WHEREAS, Westlake, Trophy Club, and Roanoke previously entered into a Joint
Regional Government MOU to address development along the SH 114 & SH 170 corridor; and
WHEREAS, Westlake has determined that the proposed internally illuminates street
name signs enhancements are in keeping with the executed JRG MOU; and
WHEREAS, the Town Council finds that the funding provides sound infrastructure
planning consistent with goals and objectives within the adopted strategic plan; and
WHEREAS, the Town of Westlake has already entered into a contract for the installation
of internally illuminated street name signs for both Westlake and Trophy Club; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1. All matters stated in the Recitals above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2. The Town Council of the Town of Westlake hereby approves the ILA
between the Town of Westlake and the Town of Trophy Club related to the reimbursement of the
internally illuminates street name signs, attached as Exhibit “A”, and further authorizes the Town
Manager to execute the agreement on behalf of the Town of Westlake, Texas.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 15-18 Page 1 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 24TH DAY OF AUGUST, 2015.
_________________________________________
Laura Wheat, Mayor
ATTEST:
___________________________ __________________________________
Kelly Edwards, Town Secretary Tom Brymer, Town Manager
APPROVED AS TO FORM:
___________________________
L. Stanton Lowry, Town Attorney
Resolution 15-18 Page 2 of 2
INTERLOCAL AGREEMENT FOR INSTALLATION OF ILLUMINATED SIGNS
This Interlocal Agreement (“Agreement”) is made and entered into by and between the TOWN
OF WESTLAKE, a Type A General Law Municipality located in Denton and Tarrant Counties of the
State of Texas (“WESTLAKE”) and, the TOWN OF TROPHY CLUB, a home rule municipality
located in Denton and Tarrant Counties of the State of Texas (“TROPHY CLUB”), for the purpose of
participating in a joint project to install illuminated street name signs within the the Town of Westlake
(hereinafter “Project”).
WHEREAS, WESTLAKE obtained proposals for the Project and contracted for the installation
of illuminated street name signs within WESTLAKE; and
WHEREAS, TROPHY CLUB has determined it appropriate to install illuminated street name
signs within WESTLAKE; and
WHEREAS, the installation of illuminated name street signs is a governmental function that
each party to this Agreement is authorized to perform; and
WHEREAS, the performance of that governmental function and the costs for the Project shall be
paid from current revenues legally available to each party for their respective portion of the Project; and
WHEREAS, the governing bodies for WESTLAKE and TROPHY CLUB find that this
Agreement serves the common interest of both parties, provides for a fair division of costs between the
parties as each will pay the costs of signs installed within its respective jurisdiction, and will benefit the
public; and
NOW, THEREFORE, WESTLAKE and TROPHY CLUB, for the mutual promises,
covenants, Agreements and consideration stated herein, agree as follows:
SECTION 1
PROJECT DESCRIPTION
WESTLAKE shall contract with a third party for the installation of illuminated street name
signage within WESTLAKE, and WESTLAKE shall include in the scope of work for that contract two
(2) illuminated street name signs to be installed at the intersection of Trophy Club Drive and State
Highway 114 Service Road (eastbound and westbound directions) within WESTLAKE. A diagram
depicting the approximate location of the signs is attached hereto and incorporated herein as Exhibit “A”.
The illuminated street name signs shall meet the specifications set forth in Exhibit “B”, a copy of which
is attached hereto and incorporated herein. WESTLAKE shall serve as the Manager for the Project.
SECTION 2
CONSIDERATION
In consideration for WESTLAKE’s service as Manager of the Project, TROPHY CLUB shall
pay WESTLAKE an amount not to exceed ELEVEN THOUSAND FOUR HUDNRED NINETY
FIVE AND NO/100 DOLLARS ($11,495.00) within thirty (30) days after completion of the Project and
TROPHY CLUB’s acceptance of the illuminated street name signs installed within WESTLAKE.
SECTION 3
MISCELLANEOUS PROVISIONS
3.01 Applicable Law and Venue. This Agreement shall be governed by and construed in accordance
with the laws of the State of Texas, and all obligations of the parties created hereunder are
performable in Denton County, Texas. Venue for any action arising under this Agreement shall
lie in the state district courts of Denton County, Texas.
3.02 Counterparts. This Agreement may be executed in one or more counterparts, each of which
shall be deemed an original and all of which shall constitute one and the same document.
3.03 Entire Agreement. This Agreement represents the entire agreement between WESTLAKE and
TROPHY CLUB and supersedes all prior negotiations, representations and/or agreements, either
written or oral. This Agreement may be amended only by written instrument approved by the
governing bodies of both WESTLAKE and TROPHY CLUB and executed by those authorized
to sign on behalf of the respective governing bodies.
3.04 Immunity and Defenses. It is expressly understood and agreed that, in the execution of this
Agreement, no party waives, nor shall be deemed hereby to have waived any immunity or
defense that would otherwise be available to it against claims arising in the exercise of
governmental powers and functions. By entering into this Agreement, the parties do not create
any obligations, express or implied, other than those set forth herein, and this Agreement shall not
create any rights in parties not signatories hereto.
3.05 Severability Clause. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause, or phrase of this Agreement is for any reason held by a court of
competent jurisdiction to be contrary to law or contrary to any rule or regulation have the force
and effect of the law, the remaining portions of the Agreement shall be enforced as if the invalid
provision had never been included.
3.06 Assignment. This Agreement shall be binding upon the parties hereto, their successors, and
assigns. Neither of the Parties shall assign or transfer an interest in this Agreement without the
express written consent of the other party.
3.07 Termination. This Agreement may be terminated in whole or in part with or without cause by
WESTLAKE or TROPHY CLUB upon fifteen (15) days written notice to the other party by
certified mail, return receipt requested, with notice of termination being provided to the non-
terminating party and directed to the attention of the non-terminating party’s Town Manager.
3.08 No Joint Venture or Agency. The relationship between the parties to this Agreement shall not
be construed or deemed to create a partnership or joint venture between the parties. This
Agreement does not appoint any party as agent for the other party.
3.09 Effective Date. The effective date of this Agreement shall be the last day this Agreement is
approved by a party hereto as indicated on the signature blocks below (the “Effective Date”).
EXECUTED in duplicate originals on the dates set forth below.
TOWN OF TROPHY CLUB
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Holly Fimbres, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
[SEAL]
TOWN OF WESTLAKE
ATTEST:
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
Town of Westlake, Texas Town of Westlake, Texas
[SEAL]
STATE OF TEXAS §
§
COUNTY OF _____________ §
This instrument was acknowledged before me on the _____ day of ____________, 2015,
by ______________ of Town of Westlake, Texas, a Type A General law municipality of the
State of Texas, on behalf of said political subdivision.
___________________________________
Notary Public, State of Texas
STATE OF TEXAS §
§
COUNTY OF ______________ §
This instrument was acknowledged before me on the _____ day of ____________, 2015,
by ___________________ of the Town of Trophy Club, Texas, a home-rule municipal
corporation, on behalf of said political subdivision.
___________________________________
Notary Public, State of Texas
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 24, 2015
TOPIC: Consider approval of Resolution adopting the Tarrant County Hazard
Mitigation Action Plan.
STAFF CONTACT: Richard Whitten, Fire Chief
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
Municipal &
Academic Operations
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Maximize Efficiencies
& Effectiveness
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: N/A Completion Date: N/A
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Tarrant County Hazard Mitigation Action Plan, 2015 is the regional guide that provides the
foundation to emergency management’s plans and procedures. This plan replaces the current
Fort Worth Hazard Mitigation Plan, which was adopted January 26, 2009.
RECOMMENDATION
Staff recommends adopting the Tarrant County Hazard Mitigation Action Plan.
ATTACHMENTS
Resolution 15-19
Tarrant County Hazard Mitigation Action Plan (Exhibit “A”)
TOWN OF WESTLAKE
RESOLUTION NO. 15-19
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, ADOPTING THE TARRANT COUNTY HAZARD MITIGATION ACTION
PLAN, JUNE 2015.
WHEREAS, the Town of Westlake recognizes the threat that natural hazards pose to
people and property within the Town of Westlake; and
WHEREAS, the Town of Westlake has prepared a multi-hazard mitigation plan, hereby
known as Tarrant County Hazard Mitigation Plan, June 2015 in accordance with the Disaster
Mitigation Act of 2000; and
WHEREAS, Tarrant County Hazard Mitigation Action Plan, June 2015 identifies
mitigation goals and actions to reduce or eliminate long-term risk to people and property in the
Town of Westlake from the impacts of future hazards and disasters; and
WHEREAS, adoption by the Town of Westlake demonstrates their commitment to the
hazard mitigation and achieving the goals outlined in the Tarrant County Hazard Mitigation
Action Plan, June 2015.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS, THAT:
SECTION 1: That the Town of Westlake Town Council does hereby adopt the Tarrant
County Hazard Mitigation Action Plan, June 2015.
SECTION 2: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 3: That this resolution shall become effective from and after its date of
passage.
Resolution 15-19
Page 1 of 2
PASSED AND APPROVED ON THIS 24TH DAY OF AUGUST 2015.
BY:
____________________________
Laura L. Wheat, Mayor
ATTEST:
____________________________
Kelly Edwards, Town Secretary
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Resolution 15-19
Page 2 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, August 24, 2015
TOPIC: Consider Resolution 15-20 approving a developer agreement with
Carlyle Development LLC, and further authorizing the Town Manger
to execute the agreement
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
People, Facilities, &
Technology
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Optimize Planning &
Development
Capabilities
Strategic Initiative
Increased Tarrant Appraisal District (TAD) Assessments
Time Line - Start Date: August 24, 2015 Completion Date: August 24, 2015
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As you will recall, at the May 18, 2015 regular Council meeting, Town Council approved the
Preliminary Plat of the property addressed as 1480 Dove Road, dividing the existing lot into
eight residential lots that are all one-acre or more in size. The property is currently zoned R-1
“Estate Residential.” The property is approximately 10.18 acres and is located on the north side
of Dove Road, between the Glenwyck Farms and Terra Bella subdivisions.
The proposed developer agreement with Carlyle Development LLC, identifies the developer’s
responsibilities regarding the public and private infrastructure improvements related to the
Carlyle development.
RECOMMENDATION
Staff recommends approval.
ATTACHMENTS
Resolution 15-20
Attachment A – Carlyle Developer Agreement
TOWN OF WESTLAKE
RESOLUTION 15-20
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING A DEVELOPMENT AGREEMENT WITH CARLYLE
DEVELOPMENT, LLC. RELATED TO THEIR DEVELOPMENT KNOWN AS
CARLYLE IN WESTLAKE, TEXAS.
WHEREAS, the Town of Westlake is experiencing planned growth through the
attraction of economic development projects such as Fidelity Investments and Deloitte
University, residential developments such as Vaquero, Glenwyck Farms, Terra Bella, and
Granada which are consistent with the Town’s Comprehensive Plan, as well as enrollment
growth at Westlake Academy, all of which contribute to demand for improvements to Westlake’s
infrastructure and public buildings, and
WHEREAS, the Town of Westlake (Town) and Carlyle Development, LLC. (the
Developer) desire to entire enter into a partnership to continue this planned growth through a
development agreement which sets out responsibilities for the Developer as a part of their
development known as Carlyle regarding maintenance of public and private open
spaces/amenities in and adjacent to said Carlyle development, and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: THAT, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT, the Town Council of the Town of Westlake, Texas, hereby
approves the Development Agreement with the Developer attached hereto as Exhibit “A”; and
further authorizes the Town Manager to execute said agreement on behalf of the Town of
Westlake.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
Resolution 15-20
Page 1 of 2
PASSED AND APPROVED ON THIS 24th DAY OF AUGUST, 2015.
_____________________________
ATTEST: Laura L. Wheat, Mayor
________________________________ _______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Resolution 15-20
Page 2 of 2
RESIDENTIAL DEVELOPER AGREEMENT
An Agreement between the Town of Westlake, Texas, hereinafter referred to as the “Town”, and
the undersigned Developer, Carlyle Development, LLC, hereinafter referred to as the
“Developer”, of CARLYLE, hereinafter referred to as the “Addition” to the Town of Westlake,
Tarrant County, Texas, for the installation of certain community facilities located therein, and to
provide Town services thereto. It is understood by and between the parties that this Agreement is
applicable to the lots contained within the Addition and to the off-site improvements necessary to
support the Addition.
I. GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the Developer shall employ a civil
engineer licensed to practice in the State of Texas for the design and preparation of the
plans and specifications for the construction of all facilities covered by this Agreement.
B. The Developer hereby agrees to comply with all federal, state, and local laws that are
applicable to development of this Addition.
C. The Developer agrees that the completed project will be constructed in conformance with
the Preliminary Plat Construction Plans and other permits or regulatory authorizations
granted by the Town during the development process.
D. Building permits shall not be issued until all Public Works infrastructure is deemed
substantially complete by the Town, all appropriate Fire Code requirements are satisfied
and street signs with street names are in place. Temporary, all-weather signs as specified
in the Manual of Uniform Traffic Control Devices (MUTCD) securely fastened in the
ground are acceptable until permanent street signs are installed. The Developer
recognizes that the remaining building permits or Certificates of Occupancy for
residential dwellings will not be issued until the supporting public works infrastructure
including permanent street signs with block numbers and regulatory signs within the
Addition have been accepted by the Town. This will serve as an incentive to the
Developer to see that all remaining items are completed.
E. The Developer will present to the Town, in form acceptable to the Town, either (1) a cash
escrow, (2) Letters of Credit, or (3) performance bond and payment bond, guaranteeing
and agreeing to pay an amount equal to 100% of the value of the construction cost of all
public facilities (streets, sidewalks, water, sewer, drainage, and any other public
infrastructure improvements) to be constructed by the Developer, and providing for
payment to the Town of the total remaining amounts required for the completion of the
public facilities if the Developer fails to complete the work within twelve (12) months of
the signing of this Agreement between the Town and Developer. All bonds shall be
issued by a bonding company licensed to do business in the State of Texas. All Letters of
Credit must meet the Requirements for Irrevocable Letters of Credit which have been
incorporated herein.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 1 o
The value of the performance bond, letters of credit or cash escrow will reduce at a rate
consistent with the amount of work that has been completed by the Developer and
accepted by the Town. Performance and payment bonds, Letters of Credit or cash escrow
from the prime contractor(s), hereinafter referred to as Contractor, or other entity
acceptable to the Town, may be accepted in lieu of Developer’s obligations specified
above, at the discretion of the Town.
F. Any guarantee of payment instrument (Performance Bond, Letters of Credit, etc.)
submitted by the Developer or Contractor on a form other than the one which has been
previously approved by the Town as “acceptable” shall be submitted to the Town
Attorney and this Agreement shall not be considered in effect until Town Attorney has
approved the instrument. Approval by the Town shall not be unreasonably withheld or
delayed.
G. Any surety company through which a bond is written shall be a surety company duly
authorized to do business in the State of Texas, provided that the Town, through the
Town Manager, shall retain the right to reject any surety company as a surety for any
work under this or any other Developer’s Agreement within the Town regardless of such
company’s authorization to do business in Texas. Approval by the Town shall not be
unreasonably withheld or delayed.
H. The Developer agrees to furnish to the Town a 2-year maintenance bond, letters of credit
or cash escrow in an amount equal to 100% of the cost of construction of all public
facilities (streets, sidewalks, water, sewer, drainage, and any other public infrastructure
improvements). This 2-year maintenance bond, letters of credit or cash escrow will take
effect on the date of final acceptance of all of the public facilities in the Addition, and
shall secure all costs of maintenance of such public facilities for a period of two (2) years.
The 2-year maintenance bond, letters of credit or cash escrow will be supplied to the
Town by the contractors performing the work, and the Town will be named as the
beneficiary.
I. No work shall be initiated on or in said Addition by Developer, save and except as
provided above; until the payment, performance and 2-year maintenance bond, letters of
credit or cash escrow required in Paragraphs E and H have been provided to the Town.
J. It is further agreed and understood by the parties hereto that upon final acceptance by the
Town, title to all public facilities and improvements mentioned herein above which are
intended to be public facilities shall be vested in the Town, and Developer hereby
relinquishes any right, title, or interest in and to said facilities or any part thereof. It is
further understood and agreed that until the Town accepts such improvements, the Town
shall have no liability or responsibility for any such facilities. Acceptance of the facilities
must be in writing, signed by the Town, through its Town Manager or his/her duly
appointed representative, acknowledging that all facilities are complete, have been
inspected and approved, and are being accepted by the Town.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 2 o
K. On all public facilities included in this Agreement for which Developer awards his own
construction contract, Developer agrees to the following procedures:
1. Developer shall pay all applicable fees and costs prior to scheduling a
preconstruction meeting, including the following.
a. Inspection fees equal to six percent (6%) of the cost of all facilities
(streets, sidewalks, water, sewer, drainage, and any other public or private
infrastructure improvements) included in said Addition, based on actual
bid or contract construction costs.
2. The Town can delay connection of private services to public utility mains
constructed under this Agreement until water mains, sanitary sewer mains and
storm drain lines have been tested and deemed substantially complete by the
Town.
L. Both the Developer and any third party, independent entity engaged in the construction of
houses, hereinafter referred to as “Builder”, will be responsible for mowing all grassed
areas and weeds and otherwise reasonably maintaining the aesthetics of all land and lots
in said Addition which have not been sold to third parties. After fifteen (15) days written
notice, should the Developer or Builder failing this responsibility, the Town may contract
for this service and bill the Developer and Builder for reasonable costs. Such amount
shall become a lien upon all real property of the Addition so maintained by the Town,
and not previously conveyed to other third parties, 120 days after Developer has notice of
costs.
II. FACILITIES
A. STREETS
Street construction in the Addition shall be installed in conformance with the
requirements and in accordance with plans and specifications to be prepared by the
Developer’s engineer and released by the Town of Westlake.
1. The Developer will be responsible for the following:
a. Installation of all street signs based on the Manual on Uniform Traffic
Control Devices (MUTCD) as prepared by the Developer’s engineer
designating the names of the streets inside the Addition, said signs to be of
a type, size, color and design standard approved by the Town in
accordance with Town ordinances and sign standards;
b. Installation of all regulatory signs based on the MUTCD as prepared by
the Developer’s engineer by an engineering study or direction by the
Town Engineer. It is understood that Developer may put in signage
having unique architectural features, however, should the signs be moved
or destroyed by any means, the Town is only responsible for replacement
of the standard signage and poles. Developer or Home Owners
Association will be responsible for any additional cost for replacement of
custom or unique signs.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 3 o
2. All street construction will be subject to inspection and acceptance by the Town.
No work will begin on any street in said Addition prior to complying with all the
requirements contained elsewhere in this Agreement. All streets, water, sewer,
drainage, and any other public infrastructure improvements which are anticipated
to be installed within the street or within the street right-of-way will be completed
prior to the commencement of street construction on the specific section of street
in which the utility improvements have been placed or for which they are
proposed. The Developer hereby agrees to advise the Director of Public Works as
soon as possible when any physical modifications to the alignment of public
infrastructure is required after construction has been completed. The Developer
agrees to cooperatively work with and assist in the coordination of such
modifications in a manner that will be least disruptive to street construction and/or
the integrity of surrounding public infrastructure.
B. ON-SITE WATER
The Developer hereby agrees to install water facilities to serve all lots shown on the
preliminary plat of the Addition in accordance with plans and specifications to be
prepared by the Developer’s engineer and released by the Town for construction and in
accordance with Chapter 82, Article IX, Water Facilities, of the Town of Westlake
Ordinances, as amended, and any other local, state and federal regulations. The
Developer shall be responsible for all construction costs, materials and engineering.
C. ON-SITE SANITARY SEWER FACILITIES
The Developer hereby agrees to install sanitary sewer collection facilities to service all
lots as shown on the final plat of the Addition. Sanitary sewer facilities will be installed
in accordance with the plans and specifications to be prepared by the Developer’s
engineer and released by the Town. Further, the Developer agrees to complete this
installation in accordance with Chapter 82, Article X, Wastewater Facilities, of the Town
of Westlake Ordinances, as amended, and any other local, state and federal regulations.
The Developer shall be responsible for all construction costs, materials, engineering,
permits and impact fees.
D. DRAINAGE
The Developer hereby agrees to install drainage facilities to service all lots as shown on
the final plat of the Addition in accordance with the plans and specifications to be
prepared by Developer’s engineer and released by the Town for construction. The
Developer also agrees to adhere to Chapter 82, Article X, Drainage Facilities, of the
Town of Westlake Ordinances, as amended. The Developer hereby agrees to fully
comply with all EPA, TCEQ and FEMA requirements relating to the planning, permitting
and management of storm water which may be in force at the time that development
proposals are being presented for approval to the Town. The Developer hereby agrees to
comply with all provisions of the Texas Water Code.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 4 o
E. EROSION CONTROL
The Developer agrees to comply with Chapter 36, Article IV, Erosion Control, of the
Town of Westlake Ordinances, , as amended, regarding erosion and sediment control
during construction of the Addition. The Developer also agrees to comply with the Texas
Commission on Environmental Quality TPDES General Permit No. TXR150000, and all
other applicable local, state and federal ordinances, regulations and laws.
The Developer agrees to keep the streets and storm drain systems (MS4) free from soil
build-up by using soil control measures, such as those included in the NCTCOG
STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION, Division
1000 EROSION AND SEDIMENT CONTROL to prevent soil erosion. It will be the
Developer’s responsibility to present to the Town of Westlake a Storm Water Pollution
Prevention Plan (SWPPP) and/or erosion control plan that will be implemented for this
Addition. When in the opinion of the Town of Westlake there is sufficient soil build-up
on the streets or other drainage areas and notification has been given to the Developer,
the Developer will have seventy-two (72) hours to clear the soil from the affected areas.
If the Developer does not remove the soil from the affected areas within 72 hours, the
Town may remove the soil build-up either by contract or by Town forces and place the
soil within the Addition at the Developer’s expense. All expenses must be paid to the
Town prior to acceptance of the Addition.
Developer or its contractors must commence final stabilization of any disturbed areas
immediately after completion of all soil disturbing activities. The TDPDES General
Permit No. TXR150000 defines final stabilization as when all soil disturbing activities at
the site have been completed and a uniform (i.e., evenly distributed, without large bare
areas) perennial vegetative cover with a density of at least 70% of the native background
vegetative cover for the area has been ESTABLISHED on ALL unpaved areas and areas
not covered by permanent structures, or equivalent permanent stabilization measures
(such as the use of riprap, gabions, or geotextiles) have been employed.
Where construction activity on a portion of the site has temporarily ceased, and earth
disturbing activities will be resumed within 21 days, temporary erosion control and
stabilization measures are not required on that portion of the site, except as provided
below. Erosion control and stabilization measures must be initiated as soon as practicable
in semi-arid areas and areas experiencing droughts by the 14th day after construction
activity.
After final stabilization has been established on all disturbed areas of the Addition and all
permanent erosion control measures have been installed and working effectively, the Developer
shall request final acceptance of the project to the Director of Public Works. Inspection of the
site will be required to ensure that the erosion control plan has been properly installed and the
permanent erosion control measures will prevent soil erosion from the newly created lots from
washing into the street right-of-way, drainage-way or other private property.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 5 o
F. USE OF PUBLIC RIGHT OF WAY
It is agreed by and between the Town and Developer that the Developer may provide
unique amenities within public right-of-way, such as landscaping, irrigation, lighting,
patterned concrete, etc., for the enhancement of the Addition. The Developer agrees to
maintain these amenities until such responsibility is turned over to a homeowners
association. The Developer and his successors and assigns understand that the Town shall
not be responsible for the replacement of these amenities under any circumstances and
further agrees to indemnify and hold harmless the Town from any and all damages, loss
or liability of any kind whatsoever by reason of injury to property or third person
occasioned by its use of the public with regard to these improvements and the Developer
shall, at his own cost and expense, defend and protect the Town against all such claims
and demands.
G. AMENITIES
It is agreed by and between the Town and Developer that the Developer shall be
responsible for the construction and maintenance of any unique landscaping, walls,
patterned concrete, specialty signage and accessory facilities until such responsibility is
turned over to a homeowners association.
H. START OF CONSTRUCTION
Before the construction of the streets, water, sewer, or drainage facilities can begin; the
Developer must do the following:
1. Execute a Developer Agreement by all parties;
2. Schedule and attend a pre-construction meeting between Developer and Town and
including all Contractors, major Sub-Contractors, and Utilities;
3. Furnish to the Town a list of all subcontractors and suppliers which will be
providing greater than $1,000 of work in the Addition;
4. Submit for approval by the Town the payment and performance bonds and 2- year
maintenance bond or acceptable alternate security naming the Town as
beneficiary;
5. Submit at least 2- 22”x34” (full size) sets and 2-11”x17” (half size) scalable sets
of construction plans to be stamped “Released for Construction” by the Town
Engineer plus any additional sets needed for the developer and contractor;
6. Pay all fees required to be paid to the Town;
7. Furnish to the Town a policy of general liability insurance, naming the Town as
an additional insured, prior to commencement of any work. All insurance must
meet the Requirements of Contractor’s Insurance attached hereto and
incorporated herein.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 6 o
III. GENERAL PROVISIONS
A. IDEMNIFICATION
DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY
INDEMNIFY, HOLD HARMLESS AND DEFEND TOWN, ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS
OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS OF WHATSOEVER KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT
LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT
WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN
CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION,
MAINTENANCE, OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID
IMPROVEMENT OR IMPROVEMENTS BY DEVELOPER, DEVELOPER’S
AGENTS, CONTRACTORS AND SUBCONTRACTORS, AND SHALL FURTHER
BE LIABLE FOR INJURY OR DAMAGE TO TOWN PROPERTY, ARISING OUT OF
OR IN CONNECTION WITH ANY AND ALL ACTS OR OMISSIONS OF
DEVELOPER, ITS OFFICERS, AGENTS, EMPLOYEES, CONTRACTORS, AND
SUBCONTRACTORS BUT NOT OTHERWISE. THIS OBLIGATION TO
INDEMNIFY SHALL APPLY TO ALL CLAIMS THAT ARISE FROM EVENTS
THAT OCCUR PRIOR TO THE TIME THE TOWN ACCEPTS THE ADDITION,
REGARDLESS OF WHETHER ANY SUCH DAMAGES, CLAIMS OR LIABILITIES
ARE CAUSED, IN WHOLE OR IN PART, BY THE NEGLIGENT ACT OR
OMISSION, OR OF THECONCURRENT NEGLIGENT ACT OR OMISSION, OF
THE TOWN, ITS OFFICERS AND EMPLOYEESAND SHALL CONTINUE FOR
TWO YEARS AFTER THE TOWN ACCEPTS THE ADDITION.
B. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas.
C. Approval by the Town Engineer or other Town employee of any plans, designs or
specifications submitted by the Developer pursuant to this Agreement shall not constitute
or be deemed to be a release of the responsibility and liability of the Developer, his
engineer, employees, officers or agents for the accuracy and competency of their design
and specifications. Such approval shall not be deemed to be an assumption of such
responsibility and liability by the Town for any defect in the design and specifications
prepared by the consulting engineer, his officers, agents, servants or employees, it being
the intent of the parties that approval by the Town Engineer signifies the Town’s
approval on only the general design concept of the improvements to be constructed. In
this connection, the Developer shall for a period of two (2) years after the acceptance by
the Town of the completed construction project, indemnify and hold harmless the Town,
its officers, agents, servants and employees, from any loss, damage, liability or expense
on account of damage to property and injuries, including death, to any and all persons
which may arise out of any defect, deficiency or negligence of the Developer’s engineer’s
designs and specifications incorporated into any improvements constructed in accordance
therewith, and the Developer shall defend at his own expense any suits or other
proceedings brought against the Town, its officers, agents, servants or employees, or any
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 7 o
of them, on account thereof, to pay all expenses and satisfy any judgment which may be
incurred by or rendered against them or any of them in connection herewith
D. This Agreement or any part herein, or any interest herein, shall not be assigned by the
Developer without the express written consent of the Town Manager, which shall not be
unreasonably withheld or delayed.
E. On all facilities included in this Agreement for which the Developer awards his own
construction contract, the Developer agrees to employ a construction contractor who is
approved by the Town, and whose approval shall not be unreasonably withheld or
delayed, said contractor to meet Town and statutory requirements for being insured,
licensed and bonded to do work in public streets and to be qualified in all respects to bid
on public streets and to be qualified in all respects to bid on public projects of a similar
nature.
F. Work performed under the Agreement shall be completed within one (1) year from the
date thereof. In the event the work is not completed within the one (1) year period, the
Town may, at its election, draw on the performance bond, Letters of Credit, or other
security provided by Developer and complete such work at Developer’s expense,
provided however, that if the construction under this Agreement shall have started within
the one (1) year period, the Town may agree to renew the Agreement with such renewed
Agreement to be in compliance with the Town policies in effect at that time.
G. Prior to final acceptance of the Addition, the Developer shall provide to the Town:
a. two (2) copies of Record Drawings of the Addition, showing the facilities as
actually constructed.
b. Digital As-Built drawings in AutoCAD (.DWG format)
c. Digital Shape files of As-Built drawings for GIS
Such drawings shall be stamped and signed by the registered professional engineer of
record. In addition, the Developer shall provide all electronic files of the drawings in a
format acceptable to the Town. The project coordinate system must tie to the State Plane
Coordinate System.
H. TREE PRESERVATION
All construction activities shall comply with the Town of Westlake Ordinances which
pertain to Tree Preservation requirements and as may be amended by the Town Council.
Such conditions include, but are not limited to, proper posting of tree protection warning
signs and tree protection measures to be maintained throughout the duration of the
project.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 8 o
SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER: Carlyle Development, LLC
By: ______________________________________________
Title: Todd Handwerk, its President
Address: 430 N. Carroll Avenue, Suite 120, Southlake, Texas 76092
STATE OF TEXAS
COUNTY OF TARRANT
On _____________________, before me, ___________________________, Notary
Public, personally appeared Todd Handwerk, President of Carlyle Development, LLC,
personally known to me (or proved to me on the basis of satisfactory evidence) to be the person
whose name is subscribed to the within instrument and acknowledged to me that he executed the
same in his authorized capacity, and that by his signature on the instrument, the person, or the
entity upon behalf of which the person acted, executed the instrument.
________________________________
WITNESS my hand and official seal.
(SEAL) - Notary Public
My commission expires: ______________________________
TOWN OF WESTLAKE, TEXAS
By: _______________________________________________
Thomas E. Brymer, Town Manager
ATTEST:
______________________________________________
Kelly Edwards, Town Secretary
Date: _______________________________________________
_______________________________________________
Stan Lowry, Town Attorney
Date: _______________________________________________
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 9 o
REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT
1. The Letter of Credit must have a duration of at least two (2) years.
2. The Town reserves the right to specify the face amount of the Letter of Credit.
3. The Letter of Credit must be issued by a FDIC insured bank in a form acceptable to the
Town of Westlake. The Town reserves the right to approve/disapprove the bank issuing
the Letter of Credit.
4. The Letter of Credit must be issued by a bank that has a minimum capital ratio of six
percent (6%), and has been profitable for each of the last two consecutive years.
5. The DEVELOPER must provide the Town with supporting financial information on the
bank to allow the Town to ascertain requirements are met.
6. Partial drawings against Letter of Credit must be permitted.
7. The Town must be able to draft on sight with proof of amount owed.
8. The DEVELOPER pays any and all fees associated with obtaining Letter of Credit.
9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at least 30 days
prior to the expiration date on the Letter of Credit held by the Town until all
improvements have been inspected and accepted by the Town.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 10
REQUIREMENTS FOR CONTRACTOR’S INSURANCE
Contractor’s Insurance
1. Without limiting any of the other obligations or liabilities of the CONTRACTOR, during
the term of the Contract, the CONTRACTOR shall purchase and maintain the following
minimum insurance coverages with companies duly approved to do business in the State
of Texas and satisfactory to the TOWN. In this section “Project” shall mean the public
facilities to be constructed by Developer or under Developer’s contract with a
CONTRACTOR. Coverages shall be of the following types and not less than the
specified amounts:
a. Workers’ compensation as required by Texas law, with the policy endorsed to
provide a waiver of subrogation as to the TOWN; employer’s liability insurance
of not less than the minimum statutory amounts.
b. Commercial general liability insurance, including premises- operations;
independent CONTRACTOR’s liability, completed operations and contractual
liability covering, but not limited to, the liability assumed under the
indemnification provisions of this Contract, fully insuring CONTRACTOR’s (or
Subcontractor’s) liability for injury to or death of TOWN’s employees and third
parties, extended to include personal injury liability coverage with damage to
property of third parties, broad form property damage, with minimum limits as set
forth below:
General Aggregate................................................................................. $________
Bodily Injury................................$ ________ Each Occurrence
Property Damage.......................$ ________ Each Occurrence
Products–Components/Operations Aggregate ....................................... $________
Personal and Advertising Injury ............................................................ $________
(With Employment Exclusion deleted)
Each Occurrence .................................................................................... $1,000,000
Contractual Liability:
Bodily Injury................................$ ________ Each Occurrence
Property Damage.......................$ ________ Each Occurrence
The policy shall include coverage extended to apply to completed
operations, asbestos hazards (if this project involves work with asbestos)
and ECU (explosion, collapse and underground) hazards. The completed
operations coverage must be maintained for a minimum of one year after
final completion and acceptance of the work, with evidence of same filed
with TOWN.
c. Comprehensive automobile and truck liability insurance, covering owned, hired
and non-owned vehicles, with a combined bodily injury and property damage
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 11
minimum limit of $________ per occurrence; or separate limits of $________ for
bodily injury (per person), and $________ for property damage. Such insurance
shall include coverage for loading and unloading hazards.
d. Property Insurance (Builder’s All Risk)
i. CONTRACTOR shall purchase and maintain, at all times during the term
of its Contract with the Developer property insurance written on a
builder’s risk “all-risk” or equivalent policy form in the amount of the
initial contract price, plus value of subsequent contract modifications and
cost of materials supplied or installed by others, comprising total value for
the entire Project at the site on a replacement cost basis without optional
deductibles. Such property insurance shall be maintained, unless otherwise
in writing by all persons and entities who are beneficiaries of such
insurance, until final payment has been made, or until no person or entity
other than the TOWN has an insurable interest in the property required by
this paragraph to be covered, whichever is later. This insurance shall
include interests of the TOWN, the CONTRACTOR, Subcontractors and
Sub-Subcontractors in the Project.
ii. Property insurance shall be on an “all-risk” or equivalent policy form and
shall include, without limitation, insurance against the perils of fire (with
extended coverage) and physical loss or damage including, without
duplication of coverage, theft, vandalism, malicious mischief, collapse,
earthquake, flood, windstorm, falsework, testing and startup, temporary
buildings and debris removal including demolition occasioned by
enforcement of any applicable legal requirements, and shall cover
reasonable compensation for CONTRACTOR’s services and expenses
required as a result of such insured loss.
iii. If the insurance required by this paragraph requires deductibles, the
CONTRACTOR shall pay costs not covered because of such deductibles.
iv. This property insurance shall cover portions of the work stored off the site,
and also portions of the work in transit.
e. OWNER’S Protective Liability Insurance:
i. CONTRACTOR shall obtain, pay for and maintain at all times during the
prosecution of the work under the contract between the CONTRACTOR
and the Developer, a TOWN’s protective liability insurance policy naming
the TOWN as insured for property damage and bodily injury, which may
arise in the prosecution of the work or CONTRACTOR’s operations under
the contract.
ii. Coverage shall be on an “occurrence” basis, and the policy shall be issued
by the same insurance company that carries the CONTRACTOR’s
liability insurance with a combined bodily injury and property damage
minimum limit of $________ per occurrence.
f. “Umbrella” Liability Insurance:
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 12
The CONTRACTOR shall obtain, pay for and maintain umbrella liability
insurance during the term of the Contract between the CONTRACTOR and the
Developer, insuring CONTRACTOR for an amount of not less than $________
per occurrence combined limit for bodily injury and property damage that follows
form and applies in excess of the primary liability coverages required herein
above. The policy shall provide “drop down” coverage where underlying primary
insurance coverage limits are insufficient or exhausted.
Policy Endorsements
1. Each insurance policy to be furnished by CONTRACTOR shall include the following
conditions by endorsement to the policy:
a. name the TOWN as an additional insured as to all applicable policies;
b. each policy shall require that 30 days prior to cancellation, non-renewal or any
material change in coverage, a notice thereof shall be given to TOWN by certified
mail. If the policy is canceled for nonpayment of premium, only 10 days written
notice to TOWN is required;
c. the term “TOWN” shall include all authorities, boards, bureaus, commissions,
divisions, departments and offices of the TOWN and individual members,
employees and agents thereof in their official capacities, and/or while acting on
behalf of the TOWN;
d. the policy phrase “other insurance” shall not apply to the TOWN where the
TOWN is an additional insured on the policy.
2. Special Conditions
a. Insurance furnished by the CONTRACTOR shall be in accordance with the
following requirements:
i. any policy submitted shall not be subject to limitations, conditions or
restrictions deemed inconsistent with the intent of the insurance
requirements to be fulfilled by CONTRACTOR. The TOWN’s decision
thereon shall be final.
ii. all policies are to be written through companies duly licensed to transact
that class of insurance in the State of Texas; and
iii. all liability policies required herein shall be written with an “occurrence”
basis coverage trigger.
b. CONTRACTOR agrees to the following:
i. CONTRACTOR hereby waives subrogation rights for loss or damage to
the extent same are covered by insurance. Insurers shall have no right of
recovery or subrogation against the TOWN, it being the intention that the
insurance policies shall protect all parties to the contract and be primary
coverage for all losses covered by the policies;
ii. companies issuing the insurance policies and CONTRACTOR shall have
no recourse against the TOWN for payment of any premiums or
assessments for any deductibles, as all such premiums and deductibles are
the sole responsibility and risk of the CONTRACTOR;
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 13
iii. approval disapproval or failure to act by the TOWN regarding any
insurance supplied by the CONTRACTOR (or any Subcontractors) shall
not relieve the CONTRACTOR of full responsibility or liability for
damages and accidents as set forth in the Contract Documents or this
Agreement. Neither shall be bankruptcy, insolvency or denial of liability
by the insurance company exonerate the CONTRACTOR from liability;
iv. deductible limits on insurance policies exceeding $________ require
approval of the TOWN;
v. any of such insurance policies required under this paragraph may be
written in combination with any of the others, where legally permitted, but
none of the specified limits may be lowered thereby;
vi. prior to commencement of operations pursuant to this Contract, the
Developer or the Developer’s CONTRACTOR shall furnish the TOWN
with satisfactory proof that he has provided adequate insurance coverage
in amounts and by approved carriers as required by this Agreement;
vii. CONTRACTOR shall provide notice of any actual or potential claim or
litigation that would affect required insurance coverages to the TOWN in
a timely manner;
viii. CONTRACTOR agrees to either require its Subcontractors to maintain the
same insurance coverage and limits as specified for the CONTRACTOR
or coverage of Subcontractors shall be provided by the Contract; and
ix. Prior to the effective date of cancellation, CONTRACTOR shall deliver to
the TOWN a replacement certificate of insurance or proof of
reinstatement.
ITEM 3H2 ATTACHMENT A CARLYLE DEVELOPER AGREEMENT Page 14
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Planning and Zoning Commission
Monday, August 3, 2015
Westlake Town Council Meeting
Monday, August 24, 2015
TOPIC: Continue the Public Hearing and consideration of an ordinance approving
a zoning change from R 1 “Estate Residential” to PD-6 “Planned
Development - single-family residential district known as Westlake
Meadows.” The subject property is approximately 8.8 acres located east
of Sam School Road and north of the Town limits, further described as
Tracts 7a1.7a1a1, 7a2, and 7b of the RP Estes Subdivision, and Tracts 1a,
and 1a1 of the James B Martin survey.
STAFF CONTACT: Eddie Edwards, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development N/A
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: Completion Date:
Funding Amount: Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Page 1 of 3
The property is currently zoned R1 “Estate Residential” which requires a minimum lot size of
one acre. The property is located adjacent to, and north of, the Southlake Meadows subdivision
in Southlake. Southlake Meadows is a 77 acre, 105 lot residential sub-division with lots ranging
in size from just under 16,000 sq. ft. to just over 30,000 sq. ft..
By creating a Planned Development district for this property, the town may impose design
standards that exceed those contained in the Code of Ordinances, negotiate Economic
Development agreements with the developer, and include conditions or regulations to address
unique situations or the concerns of adjacent property owners.
RECOMMENDATION
The applicant has requested that this case be continued, including the Public Hearing, until the
October 19, 2015 Town Council meeting. The applicant is exploring alternative development
options. The Planning and Zoning Commission voted unanimously to continue the Public
Hearing until their September 28, 2015 meeting. Since there is no recommendation from the
Planning and Zoning Commission on this matter, the Town Council may not take action at this
time to approve or deny the zoning but may choose to continue the Public Hearing until the
October 19, 2015 Town Council meeting. Additionally since no action may be taken to approve
or deny, there is no ordinance attached for consideration at this time.
ATTACHMENTS:
Vicinity Map
Page 2 of 3
Vicinity Map
Located along the southern border of Westlake, extending from Sam School Road to Hwy 114.
Page 3 of 3
estlake Town Council
TYPE OF ACTION
Regular Meeting - Action Item
Westlake Planning and Zoning Commission
Monday, August 3, 2015
Westlake Town Council Meeting
Monday, August 24, 2015
TOPIC: Continue the Public Hearing and consideration of a Resolution to deny
without prejudice a Preliminary Plat for approximately 8.8 acres located
east of Sam School Road and north of the town limits, further described as
Tracts 7a1.7a1a1, 7a2, and 7b of the RP Estes subdivision, and Tracts 1a,
and 1a1 of the James B Martin survey.
The property is located along the southern border of Westlake, extending
from Sam School Road to Hwy 114. The lots will be located along the
north side of a roadway that is part of the Southlake Meadows sub-
division being developed in the City of Southlake, north of Dove Road
and east of Sam School Road.
STAFF CONTACT: Eddie Edwards, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development N/A
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 3, 2015 Completion Date: 34T
Page 1 of 4
Funding Amount: Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The applicant requested that this case be tabled while they explore other development options.
However, upon advice of the town attorney, staff recommended that the Planning and Zoning
Commission deny the application without prejudice. This allows the applicant to reapply
without a waiting period. The Planning and Zoning Commission unanimously
recommended that the application be denied without prejudice.
RECOMMENDATION
The applicant has now requested that his application be withdrawn but staff recommends
consideration of a resolution to deny without prejudice.
ATTACHMENTS:
Vicinity Map
Applicant’s request for withdrawal via email
Resolution 15-21
Page 2 of 4
Vicinity Map
Located along the southern border of Westlake, extending from Sam School Road to Hwy 114.
Page 3 of 4
Page 4 of 4
TOWN OF WESTLAKE
RESOLUTION NO. 15-21
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, TO DENY WITHOUT PREJUDICE A PRELIMINARY PLAT FOR THE
PROPERTY DESCRIBED AS BEING THE TRACTS OF LAND TOTALING
APPROXIMATELY 8.8 ACRES LOCATED EAST OF SAM SCHOOL ROAD AND
IMMEDIATELY NORTH OF THE TOWN LIMITS, FURTHER DESCRIBED AS
TRACTS 7A1.7A1A1, 7A2, AND 7B OF THE RP ESTES SUBDIVISION, AND TRACTS
1A, AND 1A1 OF THE JAMES B MARTIN SURVEY, TOWN OF WESTLAKE,
TARRANT COUNTY, TEXAS; GENERALLY LOCATED ALONG THE SOUTHERN
BORDER OF THE TOWN OF WESTLAKE AND EXTENDING FROM SAM SCHOOL
ROAD TO HWY 114.
WHEREAS, the Town Council of the Town of Westlake continued the Public
Hearing for the rezoning of this property, on June 15, 2015; and
WHEREAS, the Planning and Zoning Commission held a public hearing on August
3, 2015 and voted unanimously to recommend that the Town Council deny without prejudice the
Preliminary Plat, attached as Exhibit “A”; and
WHEREAS, the Preliminary Plat does not comport to the existing zoning; and
WHEREAS, The Town Council finds that the passage of this resolution is in the best
interest of the citizens of the Town of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Town Council of the Town of Westlake, Texas, after considering
the recommendation for denial from the Planning and Zoning Commission on December 8th,
2014, does hereby deny without prejudice the Preliminary Plat, as shown in Exhibit “A.”
SECTION 3: If any portion of this Resolution shall, for any reason, be declared
invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining
provisions hereof and the Council hereby determines that it would have adopted this Resolution
without the invalid provision.
Resolution 15-21
Page 1 of 5
SECTION 4: That this Resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 24th DAY OF AUGUST 2015.
___________________________________
Laura Wheat, Mayor
ATTEST:
___________________________________ ___________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
______________________________
L. Stanton Lowry, Town Attorney
Resolution 15-21
Page 2 of 5
EXHIBIT “A”
E“A"
Resolution 15-21
Page 3 of 5
Resolution 15-21
Page 4 of 5
Resolution 15-21
Page 5 of 5
EXECUTIVE SESSION
a. Section 551.071 to consult with their attorney to seek advice of the attorney on a
matter(s) in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
conflicts with the Texas Government Code Chapter 551: Texas Student Housing
b. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
and Granada
c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 6 –
Executive Session
Town of Westlake
Item # 7 –
Reconvene Meeting
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071 to consult with their attorney to seek advice of the attorney on a
matter(s) in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
conflicts with the Texas Government Code Chapter 551: Texas Student Housing
b. Section 551.087. Deliberation Regarding Economic Development Negotiations
(1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the
governmental body seeks to have locate, stay, or expand in or near the territory
of the governmental body and with which the governmental body is conducting
economic development negotiations; or (2) to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision (1). Maguire
Partners-Solana Land, L.P., related to Centurion’s development known as Entrada
and Granada
c. Section 551.072 to deliberate the purchase, exchange, lease, or value of real
property regarding possible fire station sites
d. Section 551.074(a)(1): Deliberation Regarding Personnel Matters – to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
Town of Westlake
Item # 8 – Take any
Necessary Action, if
necessary
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
Mayor Laura Wheat
Regulating the use of drones in Town limits; specifically the use of drones
and the use of the Stagecoach runway.
Town of Westlake
Item #9 - Future
Agenda Items
Town Council Workshop & Meeting
Monday, August 24, 2015
Annual State of Education Address Luncheon; Hosted by the Northwest Metroport Chamber
Tuesday, September 1, 2015; 11:30 a.m.-1:00 p.m.
DFW Marriott Hotel & Golf Club at Champions Circle
*Hear presentations from NWISD Superintendent Dr. Karen Rue and WA Executive Principal Dr. Mechelle
Bryson; For reservations, please let Ginger know by August 28, 2015
Westlake Municipal Offices & Westlake Academy closed in observance of Labor Day
Monday, September 7, 2015
Lone Star Legislative Report Breakfast 2015; Hosted by the Northwest Metroport Chamber
Friday, September 11, 2015; 7:30 a.m. – 9:30 a.m.
DFW Marriott Hotel & Golf Club at Champions Circle
*Join five area State representatives and senators for highlights from the 84th Texas Legislative Session;
Reservations required – contact Ginger if interested.
Coffee & Conversation with the Mayor (Held on second Monday due to Labor Day holiday)
Monday, September 14, 2015
8:00 – 9:30 a.m.; Marriott Solana Hotel – Living Room
Board of Trustees Workshop & Meeting
Monday, September 14, 2015
North Texas Giving Day - Visit www.NorthTexasGivingDay.org for more details.
Thursday, September 17, 2015; 6:00 a.m. through midnight
* Did you know that the Westlake Academy Foundation earned the #1 spot in donations last year of all local
non-profits participating, earning a $5000 bonus contribution because of our supporter’s generous giving on
this special day? Be sure to mark your calendar now and learn more about this magical day for many worthy
organizations in the Metroplex including the Westlake Academy Foundation at
www.WestlakeAcademyFoundation.org.
Constitution Day; Hosted by the Westlake Historical Preservation Society
Monday, September 17, 2015
*Please check the town’s website calendar for more details TBA
Town Council Workshop & Meeting
Monday, September 21, 2015
Westlake Planning & Zoning Meeting, if needed
Monday, September 28, 2015
Annual Reception for New WA Parents
Tuesday, September 29, 2015; 6:30 p.m.
Home of BOT President Laura Wheat & Doug Wheat
Town of Westlake
Item # 10 –
Council Calendar
Town of Westlake
Item # 11 –
Adjournment