HomeMy WebLinkAbout04-13-15 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
April 13, 2015
Board Members in Attendance: Ken Gordon, Debbie Kraska, Chris Jeppesen, Zan Jones, Andy Grieser, Karen
Stoltenberg, Andy Sedino, Jeff Watson, Sean Shope
Others in Attendance: Julie Kelly, Shelly Myers
I. K. Stoltenberg called the meeting to order at 8:43 AM.
II. Motion to approve minutes of March 16, 2015 meeting by A. Sedino, second by K. Gordon. Motion carried.
III. Financial Report
Statement of financial position reviewed by S. Shope.
o S. Shope discussed Financial Analysis. BAF transfer of $57,608.76 as of March 31, 2015.
o Total liabilities and net assets currently total $1,704,879.
o Current account receivables for Gallery Night, Baja and BAF will be calculated and reported at next
board meeting.
Motion to approve financial report by A. Sedino, second by C. Jeppesen. Motion carried.
IV. Development Committee
Run the Ranch
o S. Myers reported that race will take place rain or shine. Rain forecasted through Saturday.
o T-shirts are ordered and will be assembled with race bags at packet pick-up.
o Current expenses running over event budget
o Runner registration currently stands at 135; 200-250 goal.
V. Marketing Committee
Evergreen solicitation piece
o Z. Jones and A. Grieser currently working on an evergreen marketing piece. This promotional piece
will state the purpose of the Foundation and Foundation events, with a focus on soliciting
sponsorships. It will discuss that the Academy is a charter school, and thus, receives only a
percentage of regular public school state funding. Will also discuss the Foundation’s granting process
and images of funded projects.
o A. Grieser discussed that this piece could be a benefit to corporations for their annual charitable
giving budget planning.
o K. Gordon suggested a menu selection for event sponsorships, and also the opportunity to contribute
to the endowment.
o D. Kraska suggested listing different scenarios for different donors in terms of the benefits to
sponsoring/donating (e.g., WA yard sign for families may be a motivating benefit to sponsorship).
o C. Jeppesen suggested that the benefits could be customizable to the donor.
Z. Jones discussed ideas for celebrating reaching the Blacksmith Annual Fund goal, and possibly creating a
video of appreciation and to highlight gifts in action.
VI. Administrative Committee
K. Gordon reported on applications of Wendy Greenwood and Deanna Titzler for Board appointments.
Applicants were interviewed by K. Gordon, K. Stoltenberg, and J. Watson.
Motion to approve both candidates by K. Gordon, second by A. Sedino. Motion carried.
VII. President’s Report
K. Stoltenberg reported that VIP Party is tentatively scheduled for 5/1/15, though has not been confirmed with
TMS as of yet.
BAF phone-a-thon scheduled for 4/21/15 (6-9pm) to solicit new Academy families as well as families who
have not yet contributed.
C. Jeppesen and A. Sedino discussed possibility of securing a challenge grant to encourage current non-
donors to give to BAF.
VIII. Executive Director’s Report
S. Myers expressed appreciation to Deloitte University for the upcoming DP Economics student STEM
outing.
S. Myers recently spoke with Jim Weaver at First Financial Trust regarding endowment management
alternatives. They offered to review current holdings as a benefit.
She discussed a group of families interested in honoring former Head of School, Barbara Brizuela, by
establishing an endowed fund to award merit-based college scholarship for a senior student. Discussed
various fee schedules for fund management.
Recommended holding a Spring Foundation Board retreat to review current initiatives and events. Retreat
tentatively scheduled for the morning of May 18th..
Other Business
None
Next Meeting: Monday, May 11, 2015 at 8:30 AM, Lee Fieldhouse Conference Room, WA
A. Sedino moved to adjourn the Board meeting, second by D. Kraska. Motion carried. Meeting adjourned at
10:41AM.