HomeMy WebLinkAbout02-09-15 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
February 9, 2015
Board Members in Attendance: Zan Jones, Karen Stoltenberg, Sean Shope, Jeff Watson, Ken Gordon, Debbie Kraska,
Chris Jeppesen, Kevin Hanson, Andy Sedino, and Andy Grieser
Others in Attendance: Mechelle Bryson, Julie Kelly, Shelly Myers
I. K. Stoltenberg called the meeting to order at 8:30 AM.
II. Executive Principal’s Report
Dr. Bryson discussed strategic planning sessions currently underway. Efforts will focus on aligning the
budget with the strategic plan.
WA will hosting an International Mindedness Symposium in partnership with a school in San Miguel de
Allende, Mexico.
III. Motion to approve minutes of January 12, 2015 meeting by Z. Jones, second by C. Jeppesen. Motion carried.
IV. Financial Report
Statement of financial position reviewed by S. Shope.
o S. Shope discussed Financial Analysis page and monthly administrative and event expenses.
o S. Myers explained that Baja expenses will increase as sponsors redeem their complimentary golf
rounds at Vaquero Golf Club. Office will continue collection efforts on accounts receivables.
S. Myers requested confirmation on annual award amount for the Joe Bradley endowment. Per the recent
audit, our records state that of the interest and earnings on the Bradley account, half will be reinvested, and
half will be awarded. Will continue with annual award of $2,500.
Motion to approve financial report by A. Sedino, second by C. Jeppesen. Motion carried.
V. Development Committee
Gallery Night
o S. Myers reported that $105,000 in sponsorships has been committed.
o Discussed that Marriott Champion Circle has not been able to guarantee a reduced room rate for
Gallery Night participants that is satisfactory, so no contract will be signed with the hotel.
o Discussed possibility of using consigned items for the live auction. Board agreed to consignment, if
needed and if fully disclosed. S. Shope and S. Myers to examine any tax implications.
o VIP party will take place on Friday, May 1st. Meat U Anywhere Barbeque to cater.
Run the Ranch
o Event is scheduled for April 18, 2015 with Luke’s Locker as official race host.
o S. Shope shared diagram of race route and event logo for brochures, t-shirts, etc.
o Fee will be $25 for adults, $15 for students/children under 18.
o Will ask $5,000 for presenting sponsor, and $2,500 and $1,000 for additional sponsorships.
VI. Marketing Committee
Z. Jones reported that next postcard will drop shortly; focus is on science grant and IB ceremony with alumni.
Currently working on Gallery Night video for upcoming eBlast.
VII. Grants Committee
3-Day Start-Up
o This grant request for $7,650 will fund a 3-day start-up business program in the DP Economics
classes.
o Discussed possibility of offering this program without license and coordinating with business leaders
in the community; may be a possibility for future years.
o Z. Jones suggested that participating students present the projects/program results in a public forum
and/or at a WAF Board meeting.
o Motion to approve by K. Gordon, second by D. Kraska. Motion carried.
Culture of Creativity
o This grant request for $740.92 will fund musical instruments to promote self-expression and
interpretation in the MYP English.
o Motion to approve by C. Jeppesen, second by A. Sedino. Motion carried.
VIII. President’s Report
K. Stoltenberg reported on WA affiliate breakfast recently attended with representatives from the WAHOC
and WAAC; she and S. Myers represented the WAF.
Discussed student service activities beginning this week, including phone calls to thank BAF donors and
making sponsor Thank You signs.
IX. Executive Director’s Report
S. Myers reported on Blacksmith Annual Fund refund request by family whose children have left the school.
She has asked the Communities Foundation, through which the BAF donation was made on Giving Day,
regarding the issue of the tax donation coming from their organization versus the WA Foundation.
Board discussed that this charitable donation was not tuition, and should not be contingent on student
attendance. BAF donation form, which includes information to that effect, was signed by parents.
Other Business
K. Gordon informed the board that there will soon be at least two new WAF Board director positions
available. Any suggested nominations should be sent to him and S. Myers.
J. Watson reported that a proposal to widen Dove Road was currently in debate with Town officials holding
meeting tonight to discuss. Also, new potential development is causing discussions regarding lot size
standards in Westlake.
A. Sedino moved to adjourn the Board meeting, second by K. Gordon. Motion carried. Meeting adjourned at
10:24AM.
Next Meeting: Monday, March 16, 2015 at 8:30 AM, Lee Fieldhouse Conference Room, WA