HomeMy WebLinkAbout01-12-15 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
January 12, 2015
Board Members in Attendance: Zan Jones, Debbie Kraska, Andy Grieser, Bill Greenwood, Andy Sedino, Shelly Myers,
Sean Shope, Karen Stoltenberg,
Others in Attendance: Debbie Piper, John DeBurro with Weaver & Tidwell, LLP, Julie Kelly
I. K. Stoltenberg called the meeting to order at 8:30 AM.
II. Executive Principal’s Report
None
III. Motion to approve minutes of December 8, 2014 meeting by Z. Jones, second by A. Sedino. Motion carried.
IV. Financial Report
Statement of financial position reviewed by S. Shope.
o S. Shope referred to Financial Analysis report and “Contract Services” expense of $4,730.24, which
was final payment for the Arts & Science building donor recognition installation.
o Statement of Activities report appeared to have incorrect expenses and revenues for Gallery Night
FY14 and FY15. D. Piper will research and advise. Board tabled approval of financials until February
2015 meeting.
John DeBurro of Weaver & Tidwell, LLP reported on results of recent audit of the WA Foundation.
o Audit issued an “unmodified opinion,” the best rating possible, in accordance with Generally
Accepted Auditing Standards and Generally Accepted Government Auditing Standards.
o Mr. DeBurro reviewed the audit report, highlighting financial data comparing FY13 to FY14.
o Recommended regular reconciliation between WAF and Finance Department statements. Decision
was made to reconcile quarterly.
o Motion to approve and accept Audit results by A. Sedino, second by B. Greenwood. Motion carried.
V. Development Committee
Gallery Night
o “Black & White Masquerade” themed- event scheduled for 2/28/15 at Texas Motor Speedway.
o Discussed ideas to offer incentive for individuals and corporations to sponsor event.
o VIP party will likely be scheduled to take place after Run the Ranch.
Run the Ranch
o Event is scheduled for 4/18/15.
o S. Shope will meet with Luke’s Locker representative to discuss and map out the course.
o Many volunteers will be needed to assist in planning, with marketing and at the event.
o A. Sedino to ask Sysco for donation of post-race refreshments.
o S. Myers will ask Kelly Workman, graphic designer, to assist with designing marketing pieces.
Blacksmith Annual Fund
o K. Stoltenberg reported that BAF is only $7,400 short of $1.1 million goal.
VI. Marketing Committee
Z. Jones reported that she is planning on a video to be finished next month.
The next postcard is in planning stages.
VII. President’s Report
K. Stoltenberg reports that she has received much positive feedback on recent STEM grant.
VIII. Executive Director’s Report
S. Myers reported that she and K. Stoltenberg will be presenting the Foundation’s 2014-14 annual report to
the Westlake Academy School Board this evening.
$1.538 million was raised by the WAF for 2013-14 and $1.62 million is the 2014-15 goal.
S. Myers reported on plan to focus on “gifts in action” marketing to possibly include information regarding all
grants awarded by the Foundation.
Discussed Gallery Night Fund-an-Item ideas. Suggestions have been either to fund Smart Boards or solar
panels.
A. Sedino moved to adjourn the Board meeting, second by D. Kraska. Motion carried. Meeting adjourned at
9:48AM.
Next Meeting: Monday, February 9, 2015 at 8:30 AM, Lee Fieldhouse Conference Room, WA